Board Meeting - January 21, 2016

Meeting No. 1993 held on Wednesday, December 16, 2015

Public Presentation - January 21, 2016

Item 1. Chief Executive Officer's Report - January 2016 Update (For Information)

• Staff report for item 1
• Decision for item 1

Item 2. Response to Councillor Fragedakis Correspondence dated September 21, 2015 (For Information)

• Staff report for item 2
• Decision for item 2

Item 3. Toronto York Spadina Subway Extension - Schedule and Budget Reset Report (For Action)

This report contains advice or communications that are subject to Solicitor-Client Privilege.

Correspondence: email from Sharon Yetman, Platform Technology.

• Staff report for item 3
• Decision for item 3

Item 4. Procurement Authorization - Computer Aided Dispatch/Automatic Vehicle Location (CAD/AVL) System (Presentation Available) (For Action)

• Staff report for item 4
• Staff presentation for item 4
• Decision for item 4

Item 5. Procurement Authorization - Supply of Bombardier Propulsion System Parts (For Action)

Deferred from December 16, 2015 Meeting.

• Staff report for item 5
• Decision for item 5

Item 6. Yorkdale Fatality of September 14, 2012 - Update to Management (For Information)

• Staff report for item 6
• Decision for item 6

Item 7. Status Update: Express Bus Study, and Introduction of First New Express Routes (For Action)

• Staff report for item 7
• Decision for item 7

Item 8. Approved Minutes of the Advisory committee on Accessible Transit (ACAT) General Monthly Meeting for October 29, 2015 and for November 26, 2015 (For Information)

• Staff report for item 8
• Decision for item 8

Item 9. Notice of Motion: Request a Staff Report on the Benefits of Microtransit (For Action)

• Staff report for item 9
• Decision for item 9

Item 10. Notice of Motion: Toronto Bike Share (For Action)

• Staff report for item 10
• Decision for item 10

Item 11. New Business - King Street Transit Transformation

Added to the agenda on a majority vote.

• Staff report for item 11
• Decision for item 11

J. Colle (Chair), A. Heisey Q.C. (Vice-Chair), M. Adamson, J. Campbell, S. Carroll, V. Crisanti, R. Lalonde, J. Mihevc and D. Minnan-Wong (Members), A. Byford (Chief Executive Officer), C. Upfold (Deputy Chief Executive Officer & Chief Customer Officer), S. Reed Tanaka (Chief Capital Officer), V. Rodo (Chief Financial & Administration Officer), B. Ross (Executive Director - Corporate Communications), G. Shortt (Chief Operating Officer), J. Taylor (Chief of Staff), K. Watson (Acting Chief Service Officer), J. O’Grady (Chief Safety Officer), B. Leck (Head - Legal & General Counsel), J. Lee (Head - Materials & Procurement), M. Roche (Head – Finance & Treasurer), M. Atlas (Senior Solicitor), S. Ambrozy (Solicitor), M. Cousins (Head – Transit Enforcement), A. Iannucci (Head – Information Technology Services), J. Kervin (Head – Property, Planning & Development), K. Sibley (Chief Project Manager – TYSSE), C. Bergquist (Project Contracts Manager – TYSSE), B. Case (Senior Advisor – Strategic Initiatives), V. Cosentino (Director – Statistics), A. Clunies (Project Manager – ITS), C. Leach (Manager - Audit), K. Lee (Head - Commission Services) and D. McDonald (Co-ordinator – Secretariat Services) were present.

J. Colle was in the Chair.

A. Heisey, Q.C. was in the Chair for Item 4.

Nil

Commissioner Mihevc moved that the Board approve the minutes from Meeting No. 1993 and that the Chair and Chief

Financial & Administration Officer be authorized to sign the same.

The motion by Commissioner Mihevc carried.

Nil

a) TYSSE – Schedule and Budget Reset

Hamish Wilson

(Submitted brief)

The Board received the deputation for information.

(See Item No. 3 for minute)

b) Status Update: Express Bus Study and Introduction of First New Express Routes

Hamish Wilson
(Submitted brief)
Alan Yule

The Board received the deputations for information.

(See Item No. 7 for minute)

c) Notice of Motion: Request a Staff Report on the Benefits of Microtransit

Luke Mellor
Alan Yule

The Board received the deputations for information.

(See Item No. 9 for minute)

d) Notice of Motion: Toronto Bike Share

Hamish Wilson
(Submitted brief)

The Board received the deputation for information.
(See Item No. 10 for minute)

1. Chief Executive Officer’s Report – January 2016 Update

The Board received the Chief Executive Officer’s Report – January 2016 Update for information.

2. Response to Councillor Fragedakis Correspondence dated September 21, 2015

The Board received the item for information.

3. Toronto-York Spadina Subway Extension – Schedule and Budget Reset Report

Andy Byford, Chief Executive Officer, delivered a PowerPoint presentation on this item.

The Board received the presentation for information and adopted the recommendations in the staff report, as 
follows:

“It is recommended that the Board approve the following recommendations and forward to the City of Toronto and The Regional Municipality of York together with a copy of this report.

1. Approve the recommendations as set out in the Confidential Attachment;

2. In accordance with the current funding commitments, City of Toronto and The Regional Municipality of York be requested to confirm funding of the increase in project costs of $400 million (exclusive of HST). The additional $400 million of funding equates to $240 million to the City of Toronto and $160 million to The Regional Municipality of York.

3. That the TYSSE budget as required to complete the project by December 31, 2017 be increased to $3.184 billion.

4. Authorize that the information provided in the Confidential Attachment is to remain confidential until such time as all claims and litigation are settled related to this project”.

Chair Colle moved the following motion:

i) That a copy of the Confidential Attachment be provided to the Councils of the City of Toronto and the Regional Municipality of York as “common-interest” privilege as they are responsible for the funding commitments and funding liabilities as contained within the Confidential Attachment.

The motion by Chair Colle carried.

Commissioner Mihevc moved the following motion:

ii) That staff be requested to provide monthly in-camera update reports on claims settlement.

The motion by Commissioner Mihevc carried.

The item was adopted, as amended.

Communication: Sharon Yetman (January 18, 2016 Email)

4. Procurement Authorization – Computer Aided Dispatch/Automatic Vehicle Location (CAD/AVL) System

The Board referred this item to staff to provide additional information on the recommended contract award and in support of a financial and target-based business case.

5. Procurement Authorization – Supply of Bombardier Propulsion System Parts

It is recommended that the Board authorize the award of a contract for the supply of Bombardier propulsion system parts for a three (3) year period ending December 31, 2018 to Bombardier Transportation (Holdings) USA, Inc.

(Bombardier) in the upset limit amount of $6,825,000 USD including applicable taxes (which is equivalent to approximately $8,891,000 CAD).

Approved

6. Yorkdale Fatality of September 14, 2012 – Update to Management

The Board received the item for information.

7. Status Update: Express Bus Study and Introduction of First New Express Routes

It is recommended that the Board forward this report to the City of Toronto Planning Department and Transportation Services Department.

Approved

8. Approved Minutes of the Advisory Committee on Accessible Transit (ACAT) General Monthly Meetings for October 29, 2015 and November 26, 2015

The Board received for information the approved minutes from the Advisory Committee on Accessible Transit (ACAT) General Monthly Meetings of October 29, 2015 and November 26, 2015.

9. Notice of Motion: Request a Staff Report on the Benefits of Microtransit

Moved by: Commissioner Minnan Wong

Seconded by: Vice-Chair Heisey, Q.C.

Summary:

In major cities around the world, microtransit has emerged as a solution to the shortcomings of public transit.

With ridership on the TTC increasing and repeated calls for service improvements microtransit could help meet Toronto’s transit service needs.

The possible benefits of implementing microtransit include:

• Providing relief to the transit during peak periods
• Providing a transit option during off peak periods in underserved areas
• Reducing pressure on the capital budget by allowing the private sector to pay the capital expenditures

An in-depth report on the benefits of microtransit will allow the TTC Board to make informed decisions about whether or not the option of microtransit is right for Toronto.

Recommendation:

1. That the TTC Board request a staff report on the benefits of microtransit to be received by the second quarter of 2016.

Commissioner Mihevc moved that the words “and possible risks” be added to the recommendation after the word “benefits” so such recommendation now reads as follows:

“That the TTC Board request a staff report on the benefits and possible risks of microtransit to be received by the second quarter of 2016”.

The motion by Commissioner Mihevc carried.

The item was adopted, as amended.

10. Notice of Motion: Toronto Bike Share

Moved by: Vice-Chair Heisey, Q.C.

Seconded by: Commissioner De Baeremaeker

Whereas BIXI Montreal has instituted a one trip fare price for using bicycle sharing in Montreal of $2.95;
And whereas when the one trip BIXI fare was instituted ridership on the ATM Montreal’s public transit system lowered;

And whereas TTC streetcars operate at full capacity in the downtown core during rush hour and there is unsatisfied demand for public transit;

And whereas study in other jurisdictions suggests that 1/3 of public bicycle share trips would otherwise have been public transit trips;

And whereas Toronto Bike Share established in 2011 services only a very small part of the City of Toronto;

And whereas an expansion of the Toronto Bike Share system would reduce pressure on the TTC during rush hour.
Recommendation:

i) Be it resolved that the TTC ask the Toronto Parking Authority to institute on a trial basis a new one trip fare for Toronto Bike Share with a view to reducing pressure on the TTC in the downtown core and make seats on surface transit available to new passengers.

ii) Be it further resolved that TTC ask City Council to fund a major expansion of the Toronto Bike Share system as part of a strategy to increase mobility in Toronto and reduce pressure on the TTC system.

Chair Colle moved referral of this item to staff for consideration during discussions with the Toronto Parking Authority (TPA) as per the decision of the TTC Board at its November 23, 2015 meeting on the 2016 TTC and Wheel-Trans Operating Budgets report.

The motion by Chair Colle carried.

The item was adopted, as amended.

11. New Business: King Street Transit Transformation

Submitted by: Commissioner Mihevc

In accordance with Section 41(B) of the By-law to Govern Commission Proceedings the Board, on a majority vote, received this request under New Business to add the item to the agenda.

Recommendation:

Request the Chief Planner to do a presentation to the TTC Commission as soon as possible on the work program for the King Street Transformation Project. This presentation would include key milestones and possible transit, cycling, and place-making deliverables.

Background:

The King streetcar is one of the TTC’s busiest routes. However, it suffers terrible inefficiency because of the conflicts with motorized vehicles. The time has come for the TTC to develop a pilot to test a right-of-way for its vehicles, especially as the new vehicles are put into revenue service.

The Planning Department is undertaking a work program entitled “The King Street Transformation Project.” It is important for the TTC Commission to understand the work as it just may produce positive benefits to the TTC.

Commissioner Minnan-Wong moved that the General Manager, Transportation Services also be invited to participate in this presentation.

The motion by Commissioner Minnan-Wong carried.

The item was adopted, as amended.

The meeting adjourned at 2:45 p.m.

The TTC Board received a presentation from CEO Andy Byford on the construction status of the Toronto-York Spadina Subway Extension (now 80 per cent complete) and progress achieved since bringing on Bechtel Canada Co. to manage the Reset of the Project, including the ongoing contractor claims process. Board members also approved the following report recommendations:

• In accordance with the current funding commitments, City of Toronto and The Regional Municipality of York be requested to confirm funding of the increase in project costs of up to $400 million (exclusive of HST). The additional $400 million of funding equates to $240 million to the City of Toronto and $160 million to The Regional Municipality of York.
• That the TYSSE budget as required to complete the project by Dec. 31, 2017 be increased to $3.184 billion. The report was forwarded to the City of Toronto and The Regional Municipality of York.

Board members approved the introduction of five new Express bus routes that will run on Don Mills Road, Finch Avenue West, Kipling Avenue, Victoria Park Avenue and Wilson Avenue starting on March 27.

Funding for the new and enhanced Express routes (24E Victoria Park Rocket, 185 Don Mills Rocket, 186 Wilson Rocket, 188 Kipling South Rocket and the 199 Finch Rocket (B and C branches) was approved in 2015 as part of the unprecedented investment in TTC service.

The net operating cost of implementing these new services is $3.4 million annually, and is expected to attract 400,000 new customers.

Board members supported a motion moved by Commissioner Denzil Minnan-Wong to request a staff report on microtransit. The report is due Q2 2016.

The next scheduled regular TTC Board meeting will be on Thurs., Feb. 25 at Toronto City Hall. The meeting will be live-streamed on the Official TTC YouTube Channel.