Board Meeting - July 11, 2016

Resolution to conduct a portion of the meeting in the absence of the public (Committee of the Whole) in accordance with Section 29 of the TTC By-law to Govern Commission Proceedings and Section 190 of the City of Toronto Act.

Meeting No. 1998 held on Wednesday, April 27, 2016 (Joint Metrolinx-TTC meeting)
Meeting No. 1999 held on Tuesday, May 31, 2016

Public Presentations - July 11, 2016

Item 1. Toronto-York Spadina Subway Extension Settlement of Claim - Contract A65-29 - Track Installation (For Action)

This report contains advice or communications that are subject to Solicitor-Client Privilege.

• Staff report for item 1
• Decision for item 1

Item 1(a). Toronto-York Spadina Subway Extension (TYSSE) Claims Settlement Update (For Action)

This report contains advice or communications that are subject to Solicitor-Client Privilege.

• Staff report for item 1(a)
• Decision for item 1(a)

Item 2. Bombardier Streetcars - Claims Update (For Action)

This report contains advice or communications that are subject to Solicitor-Client Privilege.

• Staff report for item 2
• Decision for item 2

Item 3. 2016 Ridership Update (For Action)

• Staff report for item 3
• Decision for item 3

Item 4. 2016 Provincial and Federal Budgets and Announcements (For Action)

This report involves the security of property of the municipality or local Board.

• Staff report for item 4
• Decision for item 4

Item 5. Fare Policy: Concessions (Staff Presentation Available) (For Action)

• Staff report for item 5
• Decision for item 5

Item 6. Chief Executive Officer's Report - July 2016 Update (For Information)

• Staff report for item 6
• Decision for item 6

Item 7. Approved Minutes of the Advisory Committee on Accessible Transit (ACAT) General Monthly Meeting for April 28, 2016 (For Information)

• Staff report for item 7
• Decision for item 7

Item 8. City of Toronto Report - Developing Toronto's Transit Network Plan to 2031 - Presentation Available (For Action)

Correspondence: email from S. Yetman, Platform Technology Consultancy; email from L. Ross; P. Moulder, ELCP Group.

• External report for item 8
• Decision for item 8

Item 9. The Importance of Streetcars in the TTC's Integrated Transit Network (Staff Presentation Available) (For Information)

• Staff report for item 9
• Decision for item 9

Item 10. Presentation: King Street Visioning Study (For Action)

• Staff report for item 10
• Decision for item 10

Item 11. Executive Committee Report 16.17 - Waterfront Transit Network Vision - Phase 1 (For Action)

Correspondence: Timothy Dobson, Lakeshore Planning Council Corp.

• Staff report for item 11
• Decision for item 11

Item 12. City Council Decision: 2016 Accessibility Plan Status Report (For Action)

• Staff report for item 12
• Decision for item 12

Item 13. City Council Decision: Redevelopment of TTC Lands at Yonge-EglintonCity_Council_Decision_Redevelopment_of_TTC_Lands_at_Yonge_Eg (For Action)

• Staff report for item 13
• Decision for item 13

Item 14. Procurement Authorization - Benefit Plan Carrier for Provision of Employee and Pensioner Benefits (For Action)

• Staff report for item 14
• Decision for item 14

Item 15. Procurement Authorization - Design Consultant Services - Easier Access and Second Exit Projects - Contract G85-344 (For Action)

• Staff report for item 15
• Decision for item 15

Item 16. Procurement Authorization - Scarborough Subway Extension - Project Controls Services - Contract FE85-7 (For Action)

• Staff report for item 16
• Decision for item 16

Item 17. Declaration of Surplus - 14 and 30 Woodrow Avenue (For Action)

• Staff report for item 17
• Decision for item 17

Item 18. 2 and 50 Sheppard Avenue East - (Entrance Connection to Sheppard-Yonge Station) (For Action)

• Staff report for item 18
• Decision for item 18

Item 19. Streetcar Way Modernization Plan (For Action)

• Staff report for item 19
• Decision for item 19

Item 20. Mobility Hub Study in the Main Street and Danforth Avenue Area (For Action)

• Staff report for item 20
• Decision for item 20

Item 21. Procurement Authorization - Supply of BAE Propulsion Parts for the Hybrid Bus Fleet (For Action)

• Staff report for item 21
• Decision for item 21

Item 22. Procurement Authorization Amendment to Modify Toronto Rocket (TR) Trainsets for One Person Train Operation (For Action)

• Staff report for item 22
• Decision for item 22

Item 23. Update on Corporate Emergency Plan (For Information)

• Staff report for item 23
• Decision for item 23

Item 24. Outstanding Board Items (For Information)

• Staff report for item 24
• Decision for item 24

J. Colle (Chair), A. Heisey, Q.C. (Vice-Chair), R. Byers, J. Campbell, S. Carroll, V. Crisanti, G. De Baeremaeker, R. Lalonde, J. Mihevc, D. Minnan-Wong (Members), A. Byford (Chief Executive Officer), C. Upfold (Deputy CEO & Chief Customer Officer), V. Rodo (Chief Financial & Administration Officer), C. Greenwood – (Acting Chief Service Officer), J. O’Grady (Chief Safety Officer), G. Piemontese (Chief People Officer), S. Reed Tanaka (Chief Capital Officer), B. Ross (Executive Director - Corporate Communications), G. Shortt (Chief Operating Officer), J. Taylor (Chief of Staff), M. Palmer (Deputy Chief Operating Officer), B. Leck (Head - Legal & General Counsel), M. Cousins (Head – Transit Enforcement), M. Atlas (Senior Solicitor), A. Borkwood (Head – Customer Development), R. Thompson (Chief Project Manager – Scarborough Subway Extension), J. Kervin (Director – Third Party Planning & Property), S. Haskill (Senior Planner), P. Daniels (Director – Benefit Services), K. Lee (Head – Commission Services), D. McDonald (Co-ordinator – Secretariat Services) and M. Balanco (Administrator – Secretariat Services) were present. 

J. Colle was in the Chair.

Nil

Commissioner De Baeremaeker moved that the Board approve the minutes from Meeting No. 1998 and Meeting No. 1999 and that the Chair and Chief Financial & Administration Officer be authorized to sign the same. 

The motion by Commissioner De Baeremaeker carried.

Nil

a) 2016 Ridership Update 

Derek Moran (submitted communication) 

Alan Yule 

Bob Brent 

The Board received the deputations for information. 
(See Item No. 3 for minute) 

b) Fare Policy: Concessions 

Michael Rosenberg (submitted petition) 

Bri Gardner 
Transit Lead – Toronto Youth Cabinet 

Bob Brent 

The Board received the deputations for information. 
(See Item No. 5 for minute) 

c) Developing Toronto’s Transit Network Plan to 2031 

Alan Yule 

Lorne Ross 

Mandy Michael 

The Board received the deputations for information. 
(See Item No. 8 for minute) 

d) Waterfront Transit Network Vision – Phase 1 

Alan Yule 

Peggy Moulder 

The Board received the deputations for information. 
(See Item No. 11 for minute) 

e) Redevelopment of TTC Lands at Yonge-Eglinton 

Alan Yule 

The Board received the deputation for information. 
(See Item No. 13 for minute)

1. Toronto-York Spadina Subway Extension Settlement of Claim – Contract A65-29 – Track Installation 

The Board: 

1. Approved the recommendation outlined in the confidential attachment. 

2. Authorized the information provided in the confidential attachment to remain confidential in its entirety as it contains information that is subject to solicitor – client privilege. 

1a). Toronto-York Spadina Subway Extension (TYSSE) Claims Settlement Update 

The Board: 

1. Received a confidential update related to the status of TYSSE claims settlement. 

2. Authorized that the information provided in the confidential update is to remain confidential in its entirety as it contains information or communication that is subject to solicitor – client privilege. 

2. Bombardier Streetcars – Claims Update 

The Board: 

1. Received the information as set out in the report and the Confidential Attachment, as amended. 

2. Authorized that the information provided in the confidential attachment is to remain confidential in its entirety as it contains information that is subject to solicitor – client privilege. 

3. 2016 Ridership Update 

Commissioner Mihevc moved the following motion: 
i) That recommendation No. 3 in the staff report be amended by adding "and regular updates thereafter", so such recommendation now reads as follows: 

“3. Direct staff to provide a further Ridership Update in the fall 2016, and regular updates thereafter". 

The motion by Commissioner Mihevc carried. 

Commissioner Campbell moved the following motion: 

ii) That the Commission endorse a more robust transit fare inspector program and direct the TTC Transit Fare Inspectors to issue fare evasion tickets whenever necessary. 

The motion by Commissioner Campbell carried. 

The item was adopted, as amended. 

4. 2016 Provincial and Federal Budgets and Announcements 

The Board: 

1. Received this report for information 

2. Received the information as set out in the Confidential Attachment; and 

3. Authorized that the information provided in the confidential attachment is to remain confidential until such time as an agreement is reached on the Federal Public Transit Infrastructure Funding Program. 

5. Fare Policy: Concessions 

It is recommended that the Board: 

1. Approve the following concession fare policy changes: 

a. Change the Student concession category name to Youth (age 13-19)

b. A PRESTO card is required for children aged 6-12 to travel free on the TTC

c. TTC photo ID is required for Child concessions (age 10-12)

d. TTC photo ID is required for Youth concessions (13-19)

e. Proof of eligibility is required when setting a concession on a PRESTO card

Approved 

6. Chief Executive Officer’s Report – July 2016 Update 

The Board received the Chief Executive Officer’s Report – July 2016 Update for information. 

7. Approved Minutes of the Advisory Committee on Accessible Transit (ACAT) General Monthly Meeting for April 28, 2016 

Chair Mazin Aribi, Advisory Committee on Accessible Transit (ACAT) introduced this item. 

Following the ACAT Chair’s comments the Board received for information the approved minutes from the Advisory Committee on Accessible Transit (ACAT) General Monthly Meeting of April 28, 2016. 

8. City of Toronto Report – Developing Toronto’s Transit Network Plan to 2031 

John Livey - Deputy City Manager, Jennifer Keesmaat - Chief Planner & Executive Director and Peter Notaro - Executive Director Strategic & Corporate Policy delivered a PowerPoint presentation on this item. 
The Board received the presentation and report for information. 
9. The Importance of Streetcars in the TTC’s Integrated Transit Network 

Scott Haskill, TTC Senior Planner, delivered a PowerPoint presentation on this item. 

The Board received the presentation for information. 

10. Presentation: King Street Visioning Study 

Jennifer Keesmaat - Chief Planner & Executive Director was joined by City of Toronto staff David Cooper, David Hunter and Greg Lintern in delivering a PowerPoint presentation on this item. 

The Board received the presentation for information. 

Chair Colle moved the following motion: 

i) The TTC endorse the introduction of a pilot project for King Street that will increase transit reliability and capacity, and reduce travel time in the King corridor.

The motion by Chair Colle carried. 

The item was adopted, as amended. 

11. Executive Committee Report 16.17 – Waterfront Transit Network Vision – Phase 1 

James Perttula, Nigel Tahair and Victoria Witkowski of the City of Toronto were present to assist in responding to questions from the Board. 

The Board subsequently received the item for information. 

12. City Council Decision: 2016 Accessibility Plan Status Report 

Chair Colle moved the following motion: 

i) Direct the TTC to overlay a gender specific lens for their upcoming annual safety review and include a broader equity lens as part of existing accessibility initiatives. 

The motion by Chair Colle carried. 

13. City Council Decision: Redevelopment of TTC Lands at Yonge-Eglinton 

Commissioner Byers moved receipt of this item. 

The motion by Commission Byers carried. 

14. Procurement Authorization – Benefit Plan Carrier for Provision of Employee and Pensioner Benefits 

It is recommended that the Board: 
1. Authorize the award of a contract for the provision of health and dental benefits (Category A) to Green Shield Canada on the basis that: 
a. the initial contract term is a five year period commencing January 1, 2017 and ending December 31, 2021; and

b. the contract will result in TTC expenses of approximately $13,766,000 not including applicable taxes ($15,141,000 including applicable taxes) for administration fees, premiums, and stop loss pooling charges over the initial five year contract term; and

c. Green Shield Canada submitted the only qualified compliant bid on this benefit category; and

d. since this is a joint initiative between three participants (the TTC, the City of Toronto (City) and the Toronto Police Services Board (TPSB)), Green Shield’s offer is contingent upon each of the three participants awarding Green Shield a contract. The approval for the City and TPSB contracts is being sought at City Council’s July 12, 2016 meeting; and

2. Authorize the award of a contract for the provision of LTD, Group Life, and AD&D benefits (Category B) to The Manufacturers Life Insurance Company (Manulife) on the basis that: 

a. the initial contract term is a five year period commencing January 1, 2017 and ending December 31, 2021; and 

b. the contract will result in TTC expenses of approximately $21,676,000 not including applicable taxes ($23,786,000 including applicable taxes) for insurance premiums and administration fees, including stop-loss insurance, over the initial five year contract term; and;

c. Manulife submitted the only qualified compliant bid on this benefit category; and

d. since this is a joint initiative between three participants (the TTC, the City of Toronto (City) and the Toronto Police Services Board (TPSB)), Manulife’s offer is contingent upon each of the three participants awarding Manulife a contract. The approval for the City and TPSB contracts is being sought at City Council’s July 12, 2016 meeting; and

3. Delegate authority to the CEO to exercise contract extension options, which allow up to a maximum of two additional years beyond the expiration of the initial five year term for each contract, from January 1, 2022 to December 31, 2023 on the basis that: 

a. the maximum two year extension of the Green Shield contract will result in TTC expenses estimated at $6,828,000 not including applicable taxes ($7,510,000 including applicable taxes) for administration fees, premiums, and stop loss pooling charges; and 

b. the maximum two year extension of the Manulife contract will result in TTC expenses estimated at $11,110,000 not including applicable taxes ($12,192,000 including applicable taxes) for insurance premiums and administration fees including stop-loss insurance; and 

4. Authorize the hiring of two additional temporary staff resources for the period commencing not earlier than August 1, 2016 and ending on or before December 20, 2017 for the purpose of assisting the existing two staff members responsible for transitioning to a new health and dental benefit carrier. It is estimated the additional resources will result in an expense of $200,000 to TTC over the approximate 17 month term.

Approved 

15. Procurement Authorization – Design Consultant Services – Easier Access and Second Exit Projects – Contract G85-344 

It is recommended that the Board: 

Authorize award of Contract G85-344 for Design Consultant Services for Easier Access and Second Exit Projects to the following three firms, in the noted upset limit amounts, in Canadian funds, each for a six year duration from Notification of Award, on the basis of the highest rated qualified proponents: 

Firm 
Upset Limit Amount 

MMM Group Limited 
$5,000,000.00 

NORR Limited 
$5,000,000.00 

Stantec Consulting Ltd. 
$5,000,000.00 

Total Upset Limit Amount 
$15,000,000.00

Approved

16. Procurement Authorization – Scarborough Subway Extension – Project Controls Services – Contract FE85-7 

The Board deferred this item to the October 27, 2016 meeting. 

17. Declaration of Surplus – 14 and 30 Woodrow Avenue 

It is recommended that the Board: 

1. Declare the corporate real estate assets located at 14 and 30 Woodrow Avenue surplus to the operational needs of the TTC in accordance with TTC Procedural By-Law No. 2 and Policy 12.2.1 Disposal of Surplus Property, Acquisition of Real Property, Office and Short Term Leases.

2. Authorize staff to release these assets to the City of Toronto through the Property Management Committee (PMC) process, in accordance with the City of Toronto’s Principles of a City Real Estate Strategy, on terms and conditions acceptable to the TTC’s Head of Legal and General Counsel. 

Approved 

18. 2 and 50 Sheppard Avenue East – (Entrance Connection to Sheppard-Yonge Station) 

It is recommended that the Board 

1. Approve the relocation of the TTC elevator from its existing location within the Yonge Street right-of-way to a new location within a reconfigured entrance connection to Sheppard- Yonge subway station; 

2. Approve, in principle, the proposed reconfigured entrance connection to the Sheppard- Yonge subway station within the Sheppard Centre as illustrated in Attachment 2; and 

3. Authorize the execution of a new entrance connection agreement, and any other agreements arising as a result of the development, all on terms and conditions acceptable to the TTC’s General Counsel. 

Approved 

19. Streetcar Way Modernization Plan 

The Board deferred this item to the September 28, 2016 meeting. 

20. Mobility Hub Study in the Main Street and Danforth Avenue Area 

It is recommended that the Board: 

1. Forward this report to Councillors Davis and McMahon, to Metrolinx, and to City of Toronto Planning. 

Approved 

21. Procurement Authorization – Supply of BAE Propulsion Parts for the Hybrid Bus Fleet 

It is recommended that the Board authorize: 
The award of an inventory supply contract for various BAE propulsion and associated parts for the TTC’s Orion Hybrid bus fleet for a thirty (30) month period (approximately July 2016 to December 31, 2018) to BAE Systems Control Inc. (BAE) in the total upset limit amount of $32,810,500 USD including applicable taxes (which is equivalent to approximately $43,178,600 CDN, based on the exchange rate of 1.316 dated May 25, 2016) on the basis of sole source. 

Approved 

22. Procurement Authorization Amendment to Modify Toronto Rocket (TR) Trainsets for One Person Train Operation 

It is recommended that the Board authorize: 

1. A contract amendment to Bombardier, in the amount of $38,463,069.25 CDN, inclusive of all applicable taxes, for the installation of the TDM and CSDE on the entire TR fleet of 82 trains to facilitate OPTO operation on Line 4 and Line 1. 

Approved 

23. Update on Corporate Emergency Plan 

The Board received this report for information. 

24. Outstanding Board Items 

The Board received this report for information. 

The meeting adjourned at 7:30 p.m.