Board Meeting - April 20, 2017

Meeting No. 2008 held on Wednesday, March 22, 2017

Meeting No. 2009 held on Thursday, April 6, 2017

Item 1. Chief Executive Officer's Report - April 2017 Update (For Information)

• Staff report for item 1
• Staff presentation 1 for item 1
• Staff presentation 2 for item 1
• Decision for item 1

Item 2. Approved Minutes of the Advisory Committee on Accessible Transit (ACAT) General Monthly Meetings for February 23, 2017 (For Information)

• Staff report for item 2
• Decision for item 2

Item 3. Toronto-York Spadina Subway Extension - Additional Approval for Property Transfers from Regional Municipality of York to TTC (For Action)

• Staff report for item 3
• Decision for item 3

Item 4. Toronto-York Spadina Subway Extension - Mitigation Measures at Finch West Station - Contract A27-1 (For Action)

This report contains advice or communications that are subject to Solicitor-Client Privilege.

• Staff report for item 4
• Decision for item 4

Item 5. Toronto-York Spadina Subway Extension (TYSSE) Claims Settlement Update (For Action)

This report contains advice or communications that are subject to Solicitor-Client Privilege.

• Staff report for item 5
• Decision for item 5

Item 6. Sherbourne Station - Easier Access - Phase III - Property Acquisition (For Action)

This report is about a proposed or pending acquisition or disposition of land for municipal or local board purposes.

• Staff report for item 6
• Decision for item 6

Item 7. Procurement Authorization of Scarborough Rapid Transit (SRT) Vehicle Structural Repairs (For Action)

Correspondence: email submitted by Sharon Yetman.

• Staff report for item 7
• Decision for item 7

Item 8. Toronto Coach Terminal Inc. (TCTI) - 610 Bay Street and 130 Elizabeth Street, Toronto - Lease Disposition (For Action)

• Staff report for item 8
• Decision for item 8

Item 9. 2017 Accessibility Plan Status Update (For Action)

• Staff report for item 9
• Decision for item 9

Item 10. 2016 TTC Transit Enforcement Annual Report to the Toronto Transit Commission and the Toronto Police Services Board (For Action)

• Staff report for item 10
• Decision for item 10

Item 11. Notice of Motion: Joint Meeting of TTC and Metrolinx Boards (For Action)

• Staff report for item 11
• Decision for item 11

J. Colle (Chair), A. Heisey, Q.C. (Vice-Chair), R. Byers, V. Crisanti, G. De Baeremaeker, J. De Laurentiis, M. Fragedakis, R. Lalonde and J. Mihevc (Members), A. Byford (Chief Executive Officer), V. Rodo (Chief Financial & Administration Officer, J. Taylor (Chief of Staff), R. Leary (Chief Service Officer), S. Reed Tanaka (Chief Capital Officer), M. Palmer (Chief Operating Officer), G. Piemontese (Chief People Officer), J. O’Grady (Chief Safety Officer), B. Ross (Executive Director - Corporate Communications), B. Leck (Head - Legal & General Counsel), K. Watson (Deputy Chief Service Officer), J. Ross (Deputy Chief Operating Officer), J. Kervin (Director – Third Party Planning & Property), K. Sibley (Project Director – TYSSE), M. MacRae (Director – Employee Relations), M. Cousins (Head – Transit Enforcement), P. Kraft (Head – Property, Planning & Development), C. Thoun (Head – Customer Communications),  E. Wiggins (Head – Wheel-Trans), T. Zlotnik (Head – Materials & Procurement), I. Dickson (Manager – Design and Wayfinding), M. Killingsworth M. Killingsworth (Staff Sergeant – Transit Enforcement)), M. Mis (Manager – Service Planning), M. Hagg (Senior Planner – System Access), K. Lee (Head - Commission Services) and C. Finnerty (Co-ordinator – Secretariat Services) were present.

Commissioner Byers moved that the Board approve the minutes of the meetings held on Wednesday, March 22, 2017 and Thursday, April 6, 2017.

The motion by Commissioner Byers carried.

Nil

Item No. 9.  2017 Accessibility Plan Status Update
Chair Colle moved that the Board waive Section 13(a) of the Procedural By-law relating to notice provisions for public presentations to permit a deputation on this item from the following speaker:

Emily Daigle

The motion by Chair Colle carried on a two thirds vote of the members present.

The Board received the deputation for information.

(See Item No. 9 for minute)

1. Chief Executive Officer’s Report – April 2017 Update

The Board received the Chief Executive Officer’s Report – April 2017 Update for information.

2. Approved Minutes of the Advisory Committee on Accessible Transit (ACAT) General Monthly Meeting for February 23, 2017

ACAT Chair Debbie Gillespie introduced this item.

Following the ACAT Chair’s comments the Board received for information the approved minutes from the Advisory Committee on Accessible Transit (ACAT) General Monthly Meeting of February 23, 2017.

3. Toronto-York Spadina Subway Extension – Additional Approval for Property Transfers from Regional Municipality of York to TTC

It is recommended that the Board:

1. Authorize staff to prepare and execute all necessary documentation required to complete the transfer of permanent property interests from: a. York and/or Vaughan as required, and subject to easements for utilities and/or public access, to TTC, and

b. TTC to York and/or Vaughan as required, and subject to easements for utilities and/or public access,all in a form satisfactory to the City of Toronto’s City Solicitor and the TTC’s General Counsel, consistent with the interests as shown on Attachments A2 to A5; and

2. Delegate authority to the CEO (or his delegate) to execute the necessary documentation to enable all required property transfers as set out in Recommendation 1 above; and

3. Transmit a copy of this report to the CAO of York and the CAO of Vaughan for information.

Approved

4. Toronto-York Spadina Subway Extension – Mitigation Measures at Finch West Station Contract A27-1

The Board approved the recommendations in the staff report, as amended by the Committee of the Whole during the in-camera session.
The item was adopted, as amended.

5. Toronto-York Spadina Subway Extension (TYSSE) Claims Settlement Update

It is recommended that the Board:

1. Receive a confidential update related to the status of TYSSE claims settlement.

2. Authorize that the information provided in the confidential update is to remain confidential in its entirety as it contains information or communication that is subject to solicitor – client privilege.

Approved

6.Sherbourne Station – Easier Access – Phase III – Property Acquisition

It is recommended that:

1. The Board approve the recommendations set out in the confidential attachment; and

2. The Board maintain confidential the information set out in the confidential attachment until such time as the agreement(s) are executed with the property owners.

3. The Board approve staff to request City of Toronto Real Estate Services negotiate the required property interests or initiate the expropriation proceedings if negotiations are unsuccessful.

Approved

7.Procurement Authorization of Scarborough Rapid Transit (SRT) Vehicle Structural Repairs

It is recommended that the Board authorize

1. Contract amendment to Bombardier for Repair and Replacement Contract XL5004, increasing the amount by $6,040,671.52 for the repair of the remaining 26 SRT vehicles, bringing the total contract price to $6,773,127.35 and extending the contract expiry date to December 19, 2019 on the basis of sole source of which:

a. $4,996,211.38 is set as base repair work for the fleet which includes the removal of the vehicle floors and door corner post structural components, performing a condition assessment of the frames, re-assembly of the vehicle, installation of new floor substructure and installation of new flooring material.

b. $1,044,460.14 has been included in the above contract price as an allowance for additional condition based repairs that may be required on the vehicle frames. Condition based repairs will require TTC approval prior to being performed and the repair will be based on one of three fixed repair rates.

Approved

Correspondence submitted by: Sharon Yetman

8. Toronto Coach Terminal Inc. (TCTI) – 610 Bay Street and 130 Elizabeth Street, Toronto – Lease Disposition

It is recommended that the Board:

1. The Board receive the information contained in this report and direct staff to advise City Planning, Real Estate Services and Build Toronto of the lease expiry timelines to ensure a sufficient timeframe to reposition the properties from a planning perspective to permit to their highest and best use prior to being declared surplus.

Approved

9. 2017 Accessibility Plan Status Update

1. It is recommended that the Board forward this report to the Ontario Ministry of Economic Development and Growth and the Ontario Human Rights Commission noting that the report fulfills provincially-legislated requirements set out in the Integrated Accessibility Standards Regulation (IASR) of the Accessibility for Ontarians with Disabilities Act, 2005 (AODA) to have an annual status report on the progress of measures taken to implement the TTC’s Multi-Year Accessibility Plan, including steps taken to comply with the IASR.

Approved

10. 2016 TTC Transit Enforcement Annual Report to the Toronto Transit Commission and the Toronto Police Services Board

It is recommended that the TTC Board:

1. Receive the attached report for the Toronto Police Services Board in accordance with Section 8.9 of the Special Constable Agreement between the Toronto Police Services Board and the Toronto Transit Commission.

2. Forward the attached report to the Toronto Police Services Board in accordance with Section 8.9 of the Special Constable Agreement between the Toronto Police Services Board and the Toronto Transit Commission.

Approved

11. Notice of Motion – Joint Meeting of TTC and Metrolinx Boards

Vice-Chair Heisey moved the following motion:

1. That the TTC Chair contact the Metrolinx Chair to make arrangements for a further two Joint Meetings of TTC and Metrolinx Boards to be hosted by the TTC.

The motion by Vice-Chair Heisey carried.
The meeting adjourned at 3:05 p.m.