Board Meeting - December 11, 2017

Meeting No. 2017 held on Tuesday, November 28, 2017
Meeting No. 2016 held on Monday, November 13, 2017

Public Presentations – December 11, 2017

Item 1. Award Acknowledgement: Risk Management Society's Enterprise Risk Management Award of Distinction (For Information)

• Staff report for item 1
• Decision 1 for item 1
• Decision 2 for item 1

Item 2. 40, 45 & 50 Years Long Service Acknowledgements for 2017

• Staff report for item 2
• Decision for item 2

Item 3. Chief Executive Officer's Report - December 2017 Update (For Information)

• Staff report for item 3
• Decision for item 3

Item 4. Approved Minutes of the Advisory Committee on Accessible Transit (ACAT) General Monthly Meeting for October 26, 2017 (For Information)

• Staff report for item 4
• Decision for item 4

Item 5. Appointment of Members to the Advisory Committee on Accessible Transit (ACAT) (For Action)

This report deals with personal matters about an identifiable individual, including municipal or local board employees.

• Staff report for item 5
• Decision for item 5

Item 6. Toronto-York Spadina Subway Extension (TYSSE) Claims Settlement Update (For Action)

This report contains advice or communications that are subject to Solicitor-Client Privilege.

• Staff report for item 6
• Decision for item 6

Item 7. Presentation: Collective Bargaining Mandate (For Action)

This report contains information pertaining to labour relations and employee negotiations.

• Staff report for item 7
• Decision for item 7

Item 8. Commuter Parking Update (For Action)

This report involves the security of the property of the municipality or local board.

• Staff report for item 8
• Decision for item 8

Item 9. 2016 Diversity and Human Rights Achievements - Update (Presentation Available) (For Action)

• Staff report for item 9
• Staff presentation for item 9
• Decision for item 9

Item 10. Ridership Growth Strategy 2018-2022 Preliminary Report (For Action)

• Staff report for item 10
• Staff presentation for item 10
• Decision for item 10

Item 11. U-Pass Solutions for Toronto Post-Secondary Institutions (For Action)

• Staff report for item 11
• Decision for item 11

Item 12. Project Management Maturity Plan - 2017 Maturity Assessment (For Action)

• Staff report for item 12
• Supplementary material for item 12
• Decision for item 12

Item 13. Capital Delivery Review Status Update #2 (For Action)

• Staff report for item 13
• Decision for item 13

Item 14. Automated Camera Enforcement for Transit Only Lanes and Vehicles Improperly Passing the Stopped Streetcars (For Action)

• Staff report for item 14
• Decision for item 14

Item 15. Supply of Subway, Streetcar and SRT Parts (For Action)

• Staff report for item 15
• Decision for item 15

Item 16. 2017 TTC Capital Budget In-Year Technical Adjustment (For Action)

• Staff report for item 16
• Decision for item 16

Item 17. 2018 Committee Meeting Schedule (For Action)

• Staff report for item 17
• Decision for item 17

Item 18. Proxy to Vote TTC Shares in Toronto Coach Terminal Inc. (TCTI) (For Action)

• Staff report for item 18
• Decision for item 18

Item 19. Outstanding Board Items (For Information)

• Staff report for item 19
• Decision for item 19

Item 20. Toronto-York Spadina Subway Extension - Settlement of Claim - York University Station - Contract A29-1 (For Action)

This report contains advice or communications that are subject to Solicitor-Client Privilege.

• Staff report for item 20
• Decision for item 20

Item 21. Toronto-York Spadina Subway Extension - Settlement of Claim - Vaughan Metropolitan Centre Station - Contract A37-1 (For Action)

This report contains advice or communications that are subject to Solicitor-Client Privilege.

• Staff report for item 21
• Decision for item 21

Item 22. Toronto-York Spadina Subway Extension - Settlement of Claim - Highway 407 Station and the Northern Tunnels - Contract A35-26 (For Action)

This report contains advice or communications that are subject to Solicitor-Client Privilege.

• Staff report for item 22
• Decision for item 22

Item 23. (Withdrawn) Toronto-York Spadina Subway Extension - Settlement of Claim - Sheppard West Station and the Southern Tunnels - Contract A35-25 (For Action)

This report contains advice or communications that are subject to Solicitor-Client Privilege.

J. Colle (Chair), A. Heisey, Q.C. (Vice-Chair), R. Byers, J. Campbell, V. Crisanti, M. Fragedakis, R. Lalonde, J. Mihevc and D. Minnan-Wong (Members), A. Byford (Chief Executive Officer), T. Bal (Acting Chief Financial Officer), C. Greenwood (Deputy Chief Service Officer), R. Leary (Chief Service Officer/Deputy CEO), J. O'Grady (Chief Safety Officer), M. Palmer (Chief Operating Officer), G. Piemontese (Chief People Officer), S. Reed Tanaka (Chief Capital Officer), B. Ross (Executive Director - Corporate Communications), J. Ross (Deputy Chief Operating Officer), J. Taylor (Chief of Staff), K. Watson (Chief Customer Officer), M. MacRae (Executive Director – Human Resources), M. Atlas (Associate General Counsel), A. Borkwood (Head – Customer Development), C. Thoun (Head – Customer Communications), J. Darwood (Head – Strategy and Service Planning), E. Wiggins (Head – Wheel-Trans), A. Haynes (Manager – Special Events, Rewards & Recognition Programs), K. Lee (Head - Commission Services) and C. Finnerty (Co-ordinator – Secretariat Services) were present.

J. Colle was in the Chair.

Nil

Commissioner Byers moved that the Board approve the minutes of the meeting held on Monday, November 13, 2017 and Tuesday, November 28, 2017.

The motion by Commissioner Byers carried.

Nil

Item No. 10 Ridership Growth Strategy 2018-2022 Preliminary Report

Alan Yule
Helen Lee
Fred Winegust

The Board received the deputations for information.
(See Item No. 10 for minute)

Item No. 11 U-Pass Solutions for Toronto Post-Secondary Institutions

Helen Lee 
Tiffany White
Parker Galbraith-Nolan
Daniel Lis
Anne Boucher
Nour Alideeb
Fred Winegust
Sitharsana Srithas
Emily Daigle

The Board received the deputations for information.
(See Item No. 11 for minute)

Item No. 14  Automated Camera Enforcement for Transit Only Lanes and Vehicles Improperly Passing the Stopped Streetcars

Alan Yule

The Board received the deputation for information.
(See Item No. 14 for minute)

1. Award Acknowledgement – Risk Management Society's Enterprise Risk Management Award of Distinction

Chair Colle announced that the TTC has been awarded the Risk Management Society's Enterprise Risk Management Award of Distinction by the Risk Management Society for its Enterprise Risk Management Program.</p>

Stephen Pottle, Treasurer and Vice-President-Elect of the Risk Management Society addressed the Board in congratulations and presented Chair Colle, Andy Byford (Chief Executive Officer), John O'Grady (Chief Safety Officer) and Mohamed Ismail (Principal Risk Advisor) with the Enterprise Risk Management Award of Distinction for 2017.

1a. Award Acknowledgement – TTC One of Greater Toronto’s Top Employers (2018)

Chair Colle announced that the TTC has been recognized as a top employer in the GTA through Canada’s Top 100 program as determined by MediaCorp Canada Inc.  Chair Colle reviewed the evaluation criteria and outlined the reasons why the TTC was selected as one of the GTA’s top employers. 
 
Following the announcement Chair Colle presented Andy Byford (Chief Executive Officer), Gemma Piemontese (Chief People Officer) and Sarah Currie (Human Resources Project Coordinator) with the MediaCorp Canada Inc. award.

2. 40, 45 & 50 Years Long Service Acknowledgements for 2017

Chair Colle was joined by Andy Byford, CEO and Cheryn Thoun, Head of Customer Communications in presenting the following employees with framed certificates for achieving 40 years of service at the TTC: 
 
Robin O’Donnell
Richard Phillips
Aslam Quraishi
 
The following employee was presented with a framed certificate for achieving 45 years of service at the TTC: 
 
Barry Allen
 
The following employee was presented with a framed certificate for achieving 50 years of service at the TTC: 
 
Jacqueline Southorn

Chair Colle also acknowledged the following employee for achieving 40 years of service at the TTC who was unfortunately unable to attend the meeting: 
 
Pasquale Maccarone 
  
On behalf of the TTC Board, Chair Colle thanked the recipients for their dedication and commitment to the TTC for so many years.

3. Chief Executive Officer’s Report – December 2017 Update

Andy Byford (Chief Executive Officer) delivered a PowerPoint presentation summarizing the TTC’s accomplishments delivered through the 5-Year Corporate Plan (2013 – 2017).  </p>

The Board received the Chief Executive Officer’s Report – December 2017 Update for information.  Commissioners also took the opportunity to acknowledge and thank the CEO for his commitment and leadership over the years, and they wished him well in his new position as President and CEO – New York City Transit.

4. Approved Minutes of the Advisory Committee on Accessible Transit (ACAT) General Monthly Meeting for October 26, 2017

ACAT Chair Debbie Gillespie introduced this item.</p>

Following the ACAT Chair’s comments the Board received for information the approved minutes from the Advisory Committee on Accessible Transit (ACAT) General Monthly Meeting of October 26, 2017.

5. Appointment of Members to the Advisory Committee on Accessible Transit (ACAT)

Chair Colle was joined by Andy Byford, Chief Executive Officer and Eve Wiggins, Head – Wheel-Trans in presenting in-appreciation plaques to the following retiring ACAT members: 
 
Jaspreet Dhaliwal
Margaret Mary Hageman
Joan Jordan
Valdo Tammark
Howard Wax  
 
Following the presentations, the Board approved the recommendation contained in the staff report, as follows: 
 
It is recommended that the Board:

1. Approve the appointment of five candidates to ACAT, commencing their term on January 1, 2018 and ending December 31, 2020 (See Appendix A)

2. Approve the appointment of three candidates for a one year term commencing January 1, 2018 and ending December 31, 2018, to re-establish a pool to draw from in the event a member does not accept or complete their term (See Appendix A); and

3. Present the retiring five members with in-appreciation plaques and a transit pass in line with the number of years served in their term as recognition of their contribution (See Appendix A).

Approved

6. Toronto-York Spadina Subway Extension (TYSSE) Claims Settlement Update

It is recommended that the Board:

1. Receive a confidential update related to the status of TYSSE claims settlement. 
2. Authorize that the information provided in the confidential update is to remain confidential in its entirety as it contains information or communication that is subject to solicitor – client privilege.</p>

Approved

7. Presentation: Collective Bargaining Mandate

Chair Colle moved the staff recommendations.

Commissioner Mihevc requested a recorded vote on this item.

It is recommended that the TTC Board:

1. Approve the recommendations contained in the confidential attachment;

2. Authorize that the information contained in the confidential attachment remain confidential in its entirety as it contains information pertaining to labour relations and employee negotiations. </p>

In favour: Chair Colle, Vice-Chair Heisey, Commissioners Byers, Campbell

Opposed: Commissioners Fragedakis, Mihevc

The motion by Chair Colle carried on a vote of 4-2.

8. Commuter Parking Update

It is recommended that the Board:

1. Direct staff to extend the existing operations and maintenance contract with the TPA until June 30, 2018, including authority to pay the associated contract costs from the end of the original contract, to allow time to finalize an agreement with the TPA;

2. Authorize TTC staff to approve the renewal of HONI/OILC licence agreements to be executed by the City of Toronto on the TTC's behalf; and

3. Authorize the public release of the confidential information contained in this report once the subject agreements have been executed.

Approved

9. 2016 Diversity and Human Rights Achievements - Update

Valerie Albanese (Head – Diversity and Human Rights) and Karen Kuzmowich (Manager – Diversity) delivered a PowerPoint presentation on this item.

The Board received the presentation for information.

Chair Colle moved the following motion:

1. That the TTC Board authorize forwarding the 2016 Diversity and Human Rights Achievements – Update report to City Council, through the Executive Committee, for information purposes.

Approved

10. Ridership Growth Strategy 2018-2022 – Preliminary Report

It is recommended that the Board:
1. Receive the Ridership Growth Strategy 2018-2022 Preliminary Report for information.
2. Endorse the next steps, which include staff presenting the recommended RGS Action Plan 2018-2022, recommended RGS 2018 Work Plan, and the RGS Consultation Plan for discussion at the January 25, 2018 Board Strategy Session.

Approved

11. U-Pass Solutions for Toronto Post-Secondary Institutions

It is recommended that the TTC Board:

1. Approve the policy framework, as specified in this report, which sets out the parameters and principles for the U-Pass program to inform stakeholder consultations.
2. Direct staff to consult with stakeholders regarding the U-Pass program for students at Toronto-based post-secondary institutions.
3. Direct staff to report back with a final U-Pass proposal, which will include a business case analysis following stakeholder consultations in Quarter 1 2018.

Approved

12. Project Management Maturity Plan – 2017 Maturity Assessment

It is recommended that the Board:

1. Receive this report for information.

Approved

13. Capital Delivery Review – Status Update #2
 
It is recommended that the TTC Board:

1. Receive this report for information.

Approved

14. Automated Camera Enforcement for Transit Only Lanes and Vehicles Improperly Passing Stopped Streetcars

It is recommended that the Board:

1. Direct staff to report back to the Board in Q2 2018 on the progress of the working group.

Approved

15.  Supply of Subway, Streetcar and SRT Parts

It is recommended that the Board authorize:

1. The award of an inventory supplier blanket contract for various OEM parts for a period of three years (January 1, 2018 to December 31, 2020) to Bombardier in the total upset limit amount of $18,760,013.07 including applicable taxes on the basis of sole source.

Approved

16.  2017 TTC Capital Budget In-Year Technical Adjustment

It is recommended that the Board:

1. Approve the budget adjustments as outlined in Appendix A to reflect offsetting project deferrals and accelerations and reallocations in the approved 2017 TTC Capital Budget to/from future year cash flow commitments (including related funding impacts) noting that there is no impact to project approvals or to City debt;

2. Approve 2017 Capital Budget and funding source adjustments outlined in Appendix B including an increase of $3.6 million in Provincial Funding for Communication Program, an increase of $3.6 million in Metrolinx-Move Ontario for ATC Program ($0.6 million) and PRESTO Project ($2.9 million) and $0.175 million increase in Section 37 Planning Act for Transit Priorities Project, resulting in a total increase to the 2017 project approval of $7.3 million, with no impact to City debt;

3. Forward this report to the City of Toronto for Council approval.

Approved

17.  2018 Committee Meeting Schedule

It is recommended that the Board approve:

1. the 2018 meeting schedule dates for the Audit & Risk Management Committee and the Human Resources and Labour Relations Committee as set out below; and

2. that the published schedule serve as notice for these meetings.

Audit & Risk Management 
 
Thursday, February 15, 2018* 
Tuesday, May 29, 2018 
Tuesday, July 10, 2018* 
Wednesday, December 19, 2018

Human Resources and Labour Relations
 
Tuesday, January 30, 2018 
Wednesday, April 11, 2018* 
Monday, June 11, 2018

*dates that align with Board meetings

Approved

18.  Proxy to Vote TTC Shares in Toronto Coach Terminal Inc. (TCTI)

It is recommended that the Board:

1. Approve the attached proxy to exercise the 10,000 TTC shares in TCTI.

Approved

19.  Outstanding Board Items

It is recommended that the TTC Board:

The Board received the Outstanding Board Items for information.

20.  Toronto-York Spadina Subway Extension – Settlement of Claim – York University Station – Contract A29-1

It is recommended that the TTC Board:

1. Approve the recommendations outlined in the confidential attachment; and
2. Authorize the information contained in the confidential attachment to remain confidential as it contains advice that is subject to solicitor-client privilege.

Approved

21.  Toronto-York Spadina Subway Extension – Settlement of Claim – Vaughan Metropolitan Centre Station – Contract A37-1

It is recommended that the TTC Board:

1. Approve the recommendation outlined in the confidential attachment.

Approved

22.  Toronto-York Spadina Subway Extension – Settlement of Claim – Highway 407 Station and the Northern Tunnels – Contract A35-26

It is recommended that the TTC Board:

1. Approve the recommendations outlined in the confidential attachment; and
2. Authorize the information contained in the confidential attachment to remain confidential as it contains advice that is subject to solicitor-client privilege.

Approved

23.  Toronto-York Spadina Subway Extension – Settlement of Claim – Sheppard West Station and the Southern Tunnels – Contract A35-25

Chair Colle moved that this item be withdrawn as the report was not yet available.</p>

The motion by Chair Colle carried by a majority vote.</p>

The meeting adjourned at 5:20 p.m.