Board Meeting - February 21, 2017

Meeting No. 2006 held on Wednesday, January 18, 2017

Public Presentations - February 21, 2017

Item 1. Award Acknowledgement: Engineering Project Of the Year (2016) (For Information)

• Staff report for item 1
• Decision for item 1

Item 2. Chief Executive Officer's Report - February 2017 Update (For Information)

• Staff report for item 2
• Decision for item 2

Item 3. Approved Minutes of the Advisory Committee on Accessible Transit (ACAT) General Monthly Meeting for December 22, 2016 (For Information)

• Staff report for item 3
• Decision for item 3

Item 4. Toronto-York Spadina Subway Extension Claims Settlement Update (For Action)

This report contains advice or communications that are subject to Solicitor-Client Privilege.

• Staff report for item 4
• Decision for item 4

Item 5. Commuter Parking Operations Update (For Action)

This report contains information that pertains to the security of the property.

• Staff report for item 5
• Decision for item 5

Item 6. Presentation: VISION Program Update (For Information)

• Staff presentation for item 6
• Decision for item 6

Item 7. Procurement Authorization The Queensway Track Rehabilitation (For Action)

• Staff report for item 7
• Decision for item 7

Item 8. Donlands Station Second Exit/Entrance Location Contract D6-3 (For Action)

• Staff report for item 8
• Decision for item 8

Item 9. TTC Special Constable Status in the Regional Municipality of York (For Action)

• Staff report for item 9
• Decision for item 9

Item 10. Customer Liaison Panel - Youth Representation (For Action)

• Staff report for item 10
• Decision for item 10

Item 11. 2016 Customer Satisfaction Results (including Wheel-Trans) (For Information)

• Staff report for item 11
• Decision for item 11

Item 12. 2014 APTA Audit - Update to Management (For Information)

• Staff report for item 12
• Decision for item 12

Item 13. Update on the Shared Services Project (For Information)

• Staff report for item 13
• Decision for item 13

Item 14. Outstanding Board Items (For Information)

• Staff report for item 14
• Decision for item 14

Item 15. New Business: Revenue Recovery from PRESTO

Submitted by Commissioner Mihevc.

• Staff report for item 15
• Decision for item 15

Item 16. New Business: Electric Bus Charging

Submitted by Commissioner Mihevc.

• Staff report for item 16
• Decision for item 16

Item 17. New Business: TTC Transit Museum

Submitted by Commissioner Mihevc.
Correspondence: Email from Mike Filey.

• Staff report for item 17
• Decision for item 17

Item 18. Amalgamated Transit Union (ATU) Local 113 Status Update (For Action)

This report contains information pertaining to labour relations.

• Staff report for item 18
• Decision for item 18

J. Colle (Chair), A. Heisey, Q.C. (Vice-Chair), R. Byers, J. Campbell, V. Crisanti, G. De Baeremaeker, J. De Laurentiis, M. Fragedakis, R. Lalonde, J. Mihevc and D. Minnan-Wong (Members), A. Byford (Chief Executive Officer), V. Rodo (Chief Financial & Administration Officer), C. Upfold (Deputy CEO & Chief Customer Officer), J. Taylor (Chief of Staff), R. Leary (Chief Service Officer), S. Reed Tanaka (Chief Capital Officer), G. Piemontese (Chief People Officer), J. O’Grady (Chief Safety Officer), M. Palmer (Acting Chief Operating Officer), B. Ross (Executive Director - Corporate Communications), B. Leck (Head - Legal & General Counsel), K. Watson (Deputy Chief Service Officer), J. Ross (Deputy Chief Operating Officer), K. Sibley (Project Director - TYSSE), P. Kraft (Head - Property, Planning & Development), A. Iannucci (Head - Information Technology Services), M. Cousins (Head - Transit Enforcement), R. Wong (Head - Bus Maintenance), T. Zlotnik (Head - Materials & Procurement), S. Lam (Head - Streetcar Department), E. Wiggins (Head - Wheel Trans), A. Borkwood (Head - Customer Experience), T. Baik (Deputy Chief Project Manager - TYSSE), J. Kervin (Director - Third Party Planning & Property - TYSSE), M. Piemontese (Director - Project Procurement), M. MacRae (Director - Employee Relations), V. Artemyeva (Manager - Research & Insights), K. Lee (Head - Commission Services) and C. Finnerty (Co-ordinator - Secretariat Services) were present.

Chair Colle requested a Moment of Silence to remember Winnipeg Transit Operator, Mr. Irvine J. Fraser, who was tragically killed in the line of duty on the morning of February 14, 2017.

Operator Fraser was assaulted by a lone passenger while he was stopped at the end of his route and succumbed to his injuries in hospital.

He was 58 years old.

Nil

Commissioner Minnan-Wong moved that the Board approve the minutes of the meeting held on Wednesday, January 18, 2017.
The motion by Commissioner Minnan-Wong carried.

Nil

Item No. 8. Donlands Station Second Exit/Entrance Location Contract D6-3

Nicole Ladanyi

The Board received the deputation for information.
(See Item No. 8 for minute)

Item No. 10. Customer Liaison Panel - Youth Representation

Bri Gardner

The Board received the deputation for information.
(See Item No. 10 for minute)

Item No. 15. New Business - Revenue Recovery from PRESTO

Alan Yule

The Board received the deputation for information.
(See Item No. 15 for minute)

Item No. 17. New Business - TTC Transit Museum

Michael Roschlau

Adam Zhelka

Chair Colle moved that the Board waive Section 13(a) of the Procedures Bylaw relating to notice provisions for public presentations to permit an additional joint deputation on this item from the following speakers:

Trevor Parkins-Sciberras and Oliver Hierlihy

The motion by Chair Colle carried on a two thirds vote of the members present.

The Board received the deputation for information.
(See Item No. 17 for minute)

1. Award Acknowledgement: Engineering Project of the Year (2016)

Chair Colle announced that on February 11, 2017 the Toronto-York Spadina Subway Extension (TYSSE) team was awarded the Engineering Project of the Year (2016) by the Professional Engineers of Ontario, York Chapter. In the large company category, the TYSSE team was recognized for its contributions to the engineering profession and the local community on behalf of an organization that has completed an outstanding project of a technical nature.

Following the announcement Chair Colle presented Keith Sibley (Project Director - TYSSE), Tony Baik (Deputy Chief Project Manager - TYSSE) and Joanna Kervin (Director - Third Party Planning & Property - TYSSE) with the framed certificate and trophy awarded by the Professional Engineers of Ontario, York Chapter.

2. Chief Executive Officer’s Report - February 2017 Update

The Board received the Chief Executive Officer’s Report - February 2017 Update for information.

3. Approved Minutes of the Advisory Committee on Accessible Transit (ACAT) General Monthly Meeting for December 22, 2016

ACAT Chair Debbie Gillespie introduced this item

Following the ACAT Chair’s comments the Board received for information the approved minutes from the Advisory Committee on Accessible Transit (ACAT) General Monthly Meeting of December 22, 2016.

4. Toronto-York Spadina Subway Extension Claims Settlement Update

It is recommended that the Board:

1. Receive a confidential update related to the status of TYSSE claims settlement.
2. Authorize that the information provided in the confidential update is to remain confidential in its entirety as it contains information or communication that is subject to solicitor - client privilege.
   
   Approved
   
   

5. Commuter Parking Operations Update

The Board deferred Recommendations No. 1 and No. 2 in the staff report pending the outcome of the action approved by the Committee of the Whole during the in-camera session.

The Board approved Recommendations No. 3 and No. 4 in the staff report.

The item was adopted, as amended.

6. Presentation: Vision Update

Anthony Iannucci, Head - Information Technology Services, delivered a PowerPoint presentation on this item.

The Board received the presentation and the staff report for information.

7. Procurement Authorization - The Queensway Track Rehabilitation

It is recommended that the Board authorize:

1. Acceptance of the bid submitted by Sanscon Construction Ltd. and award of a contract in the amount of $8,939,558.01 (including applicable taxes) for the above stated contract on the basis of the lowest compliant total bid price.
   
   Approved
   
   

8. Donlands Station Second Exit/Entrance Location Contract D6-3

It is recommended that the Board:

1. Approve Option E at 17/19 Dewhurst Boulevard (residential properties on the east side of Dewhurst Boulevard, north of Danforth Avenue) as the location for the Donlands Station second exit, as recommended by the LWG (see map in Appendix A); and
   
   
2. Request staff to work with City Real Estate Services, and Council if required to direct the funds from the sale of 1 and 3 Strathmore Boulevard back to the TTC’s Fire Ventilation Upgrade Project, once these properties are no longer required.
   
   Commissioner Fragedakis requested a recorded vote on the item.
   
   In favour: Chair Colle, Vice-Chair Heisey, Commissioners Byers, Campbell, De Baeremaeker, De Laurentiis, Fragedakis, Lalonde, Mihevc and Minnan-Wong
   
   Opposed: Nil
   
   Not present for the vote on this item: Commissioner Crisanti
   
   The recommendations in the staff report were approved on a unanimous vote of the members present.
   
   

9. TTC Special Constable Status in the Regional Municipality of York

It is recommended that the Board:

1. Approve the attached position paper to the YRPS Board to initiate a new Special Constable
   
   Agreement between the two agencies.
   
   
2. Forward the attached position paper to the YRPS Board for consideration to appoint Transit Enforcement Officers as special constables for the purpose of supporting the TTC’s by-law and limited law enforcement objectives.
   
   Approved
   
   

10. Customer Liaison Panel - Youth Representation

It is recommended that the Board:

1. Receive this report for information.
   
   Received
   
   

11. 2016 Customer Satisfaction Results (including Wheel-Trans)

Arthur Borkwood, Head - Customer Experience and Viktoriya Artemyeva, Manager - Research & Insights, delivered a PowerPoint presentation on this item.

The Board received the presentation and the staff report for information.

12. 2014 APTA Audit - Update to Management

The Board received this item for information.

13. Update on the Shared Services Project

The Board received this item for information.

14. Outstanding Board Items

The Board received this item for information.

15. New Business: Revenue Recovery from PRESTO

The Board approved the recommendation in the New Business item, as follows:

“That staff report at an appropriate date in 2017 on the failure rate and loss revenue cost of PRESTO implementation and the TTC’s quantum that will be expected of Metrolinx”.

Commissioner Minnan-Wong subsequently moved to re-open this item for further discussion as the Committee of the Whole.

The motion by Commissioner Minnan-Wong carried on a two thirds vote of the members present.
The Board met as the Committee of the Whole from 4:43 p.m. - 5:48 p.m.
Upon reconvening the public portion of the meeting the Board confirmed its approval of the recommendation in the New Business item, as follows:

“That staff report at an appropriate date in 2017 on the failure rate and loss revenue cost of PRESTO implementation and the TTC’s quantum that will be expected of Metrolinx”.

16. New Business: Electric Bus Charging

Commissioner Minnan-Wong moved that the recommendation in the New Business item be struck out and replaced with the following:

“That the Chief Executive Officer be directed to evaluate before September 2017 the merits of electric buses and develop a strategy for the TTC, including consideration of a pilot project; and refer the CUTA motion for consideration in the development of this report”.

The motion by Commissioner Minnan-Wong carried and the item was adopted, as amended.

17. New Business: TTC Transit Museum

Commissioner Mihevc moved that the recommendation in the New Business item be struck out and replaced with the following:

“Given that the TTC is beginning work on its next 5 year corporate plan that staff include in that plan an evaluation, and possible implementation, of a TTC transit museum to coincide with the 100 year anniversary of the TTC and further request staff to consult with community stakeholders as plans develop."
A recorded vote was requested on the foregoing motion:

In favour: Vice-Chair Heisey, Commissioners Byers, Crisanti, De Baeremaeker, De Laurentiis, Fragedakis, Mihevc and Minnan-Wong.

Opposed: Chair Colle, Commissioners Campbell and Lalonde.

The motion by Commissioner Mihevc carried on a vote of 8 to 3.

Chair Colle moved the following motion:

“That the Board request that the City’s Chief Corporate Officer, General Manager, Economic Development and Culture, and staff of Heritage Toronto and Heritage Preservation Services, in consultation with TTC staff, consider the possibility of incorporating a TTC Museum or a transit heritage component as part of the current feasibility study for a City museum”.

A recorded vote was requested on the foregoing motion:

In favour: Chair Colle, Vice-Chair Heisey, Commissioners Byers, Campbell, Crisanti, De Baeremaeker, De Laurentiis, Fragedakis, Lalonde, Mihevc and Minnan-Wong.

Opposed: Nil

The motion by Chair Colle carried unanimously.

The item was adopted, as amended.

Correspondence submitted by: Mike Filey

18. Amalgamated Transit Union (ATU) Local 113 Status Update

It is recommended that the Board:

1. Receive a confidential verbal update related to the status of ATU Local 113.
2. Authorize that the information provided in the confidential verbal update is to remain confidential in its entirety as it contains information pertaining to labour relations. 
   
   Approved

The meeting adjourned at 5:50 p.m.