Board Meeting - January 18, 2017

Councillor Mary Fragedakis

Item 1. Award Acknowledgement: TTC One of Greater Toronto's Top Employers (2017) (For Information)

• Staff report for item 1
• Decision for item 1

Item 2. Chief Executive Officer's Report - January 2017 Update (For Information)

• Staff report for item 2
• Decision for item 2

Item 3. Approved Minutes of the Advisory Committee on Accessible Transit (ACAT) General Monthly Meeting for November 24, 2016 (For Information)

• Staff report for item 3
• Decision for item 3

Item 4. Toronto-York Spadina Subway Extension Claims Settlement Update (For Action)

This report contains advice or communications that are subject to Solicitor-Client Privilege.

• Staff report for item 4
• Decision for item 4

Item 5. 2016 TTC Capital Budget In-Year Technical Adjustment (For Action)

• Staff report for item 5
• Decision for item 5

Item 6. Property Tax Exemption - Municipal Capital Facilities Designation - Multiple Locations (For Action)

• Staff report for item 6
• Decision for item 6

Item 7. Procurement Authorization Humber Loop Traction Power Substation - Equipment Purchase and Site Preparation - Contract P6-14 (For Action)

• Staff report for item 7
• Decision for item 7

Item 8. Correspondence: Request to TTC to permit Durham Region Transit access to the transit hub at Scarborough Town Centre

Submitted by TTC Chair J. Colle on behalf of Councillor P. Ainslie.

• Staff report for item 8
• Decision for item 8

Item 9. Correspondence: Request to TTC for bus service to continue on Brimley Road to reach Bluffers Park

Submitted by TTC Chair J. Colle on behalf of Councillor P. Ainslie.

• Staff report for item 9
• Decision for item 9

Item 10. Presentation: Subway Closures - 2016 Year in Review and 2017 Forecast - Revised (For Information)

• Staff presentation for item 10
• Decision for item 10

Item 11. Correspondence: Member Appointment to the TTC Human Resources & Labour Relations Committee

Submitted by Commissioner D. Minnan-Wong.
Added to the agenda on a majority vote.

• Staff report for item 11
• Decision for item 11

J. Colle (Chair), A. Heisey, Q.C. (Vice-Chair), J. Campbell, V. Crisanti, G. De Baeremaeker, J. De Laurentiis, M. Fragedakis, R. Lalonde, J. Mihevc and D. Minnan-Wong (Members), A. Byford (Chief Executive Officer), V. Rodo (Chief Financial & Administration Officer), C. Upfold (Deputy CEO & Chief Customer Officer), R. Leary (Chief Service Officer), S. Reed Tanaka (Chief Capital Officer), G. Piemontese (Chief People Officer), J. O’Grady (Chief Safety Officer), M. Palmer (Acting Chief Operating Officer), B. Ross (Executive Director of Corporate Communications), J. Taylor (Chief of Staff), B. Leck (Head of Legal & General Counsel), K. Watson (Deputy Chief Service Officer), J. Ross (Deputy Chief Operating Officer), P. Kraft (Head – Property, Planning & Development), R. Wong (Head – Bus Maintenance), M. Piemontese (Acting Head – Materials & Procurement), M. MacRae (Director – Employee Relations), S. Currie (Human Resources Project Coordinator), K. Lee (Head - Commission Services) and C. Finnerty (Co-ordinator – Secretariat Services) were present.

Chair Colle introduced Councillor Mary Fragedakis who was appointed to the Toronto Transit Commission Board by City Council effective January 1, 2017.

Upon completion of the introduction Brian Leck, Head of Legal & General Counsel, administered the Declaration of Office.

Vice-Chair Heisey moved that the Board approve the minutes of the meeting held on December 20, 2016.

The motion by Vice-Chair Heisey carried.

Item No. 8. Correspondence: Request to TTC to Permit Durham Region Transit Access to the Transit Hub at Scarborough Town Centre

Councillor Paul Ainslie
City of Toronto
Miroslav Glavic
Chair Colle moved that the Board waive Section 13(a) of the Procedures Bylaw relating to notice provisions for public presentations to permit a deputation on this item from the following speaker.
Emily Daigle
The motion by Chair Colle carried on a two thirds vote of the members present.
The Board received the deputations for information.
(See Item No. 8 for minute)

Item No. 9. Correspondence: Request to TTC for Bus Service to Continue on Brimley Road to Reach Bluffers Park

Councillor Paul Ainslie
City of Toronto

Miroslav Glavic

The Board received the deputations for information.
(See Item No. 9 for minute)

1. Award Acknowledgement: TTC One of Greater Toronto’s Top Employers (2017)
Chair Colle announced that the TTC has been recognized as a top employer in the GTA through Canada’s Top 100 program as determined by MediaCorp Canada Inc. Chair Colle reviewed the evaluation criteria and outlined the reasons why the TTC was selected as one of the GTA’s top employers.

Following the announcement Chair Colle presented Andy Byford (Chief Executive Officer), Gemma Piemontese (Chief People Officer) and Sarah Currie (Human Resources Project Coordinator) with the MediaCorp Canada Inc. award.

2. Chief Executive Officer’s Report – January 2017 Update

The Board received the Chief Executive Officer’s Report – January 2017 Update for information.

3. Approved Minutes of the Advisory Committee on Accessible Transit (ACAT) General Monthly Meeting for November 24, 2016
Mazin Aribi, retired ACAT Chair introduced this item and also presented to the TTC Board the newly elected members of the ACAT Executive, as follows: Debbie Gillespie (Chair), Angela Marley and Raymond Dell’Aera (Co-Vice-Chairs).

The Board received for information the approved minutes from the Advisory Committee on Accessible Transit (ACAT) General Monthly Meeting of November 24, 2016 and officially welcomed the new ACAT Executive members.

4. Toronto-York Spadina Subway Extension Claims Settlement Update
It is recommended that the Board:

1. Receive a confidential update related to the status of TYSSE claims settlement. 2. Authorize that the information provided in the confidential update is to remain confidential in its entirety as it contains information or communication that is subject to solicitor – client privilege.

Approved

5. 2016 TTC Capital Budget In-Year Technical Adjustment

It is recommended that the Board:

1. Approve the technical budget adjustments as outlined in Appendix A to reflect offsetting project deferrals and accelerations of $42.488 million in the approved 2016 TTC Capital Budget to/from future year cash flow commitments (including related funding impacts) noting that there is no impact to project approvals or to City debt;

2. Forward this report to the City of Toronto for Council approval.

Approved

6. Property Tax Exemption – Municipal Capital Facilities Designation – Multiple Locations

It is recommended that the Board:

1. Authorize staff to proceed with an application for MCF designation for property tax exemption for TTC occupied properties and premises listed in Attachment 1 (identified locations) and future eligible locations; and

2. Delegate authority to staff to execute all necessary agreements related to the MCF application and designation process in a form satisfactory to TTC’s Head of Legal and General Counsel, as necessary, for the identified and future eligible locations.

Approved

7. Procurement Authorization – Humber Loop Traction Power Substation – Equipment Purchase and Site Preparation – Contract P6-14
It is recommended that the Board:

1. Authorize award of P6-14 Humber Loop Traction Power Substation – Equipment Purchase and Site Preparation to Alltrade Industrial Contractors Inc. in the amount of $6,407,100.00, inclusive of all taxes on the basis of lowest compliant total bid price.

Approved

8. Correspondence: Request to Permit Durham Region Transit Access to the Transit Hub at Scarborough Town Centre
Commissioner Mihevc moved the following motion:
Refer this item to staff with a further request to report on other cross-border opportunities for service enhancement, including the Toronto Zoo and Scarborough Town Centre.

The motion by Commissioner Mihevc carried.

The item was adopted, as amended.

9. Correspondence: Request to TTC for Bus Service to Continue on Brimley Road to Reach Bluffers Park
Commissioner Mihevc moved the following motion:
Refer this item to staff for a report back to the TTC Board.
The motion by Commissioner Mihevc carried.

The item was adopted, as amended.

10. Presentation: Subway Closures – 2016 Year in Review and 2017 Forecast

James Ross, Deputy Chief Operating Officer, delivered a PowerPoint presentation on this item.

The Board received the presentation and the staff report for information.

11. Correspondence: Member Appointment to the TTC Human Resources & Labour Relations Committee
Chair Colle moved that the Board add this correspondence item from Commissioner Minnan-Wong to the agenda.
The motion by Chair Colle carried on a majority vote of the members present.
Commissioner Minnan Wong moved adoption of the recommendation to appoint Commissioner De Laurentiis to the TTC Human Resources & Labour Relations Committee.

The motion by Commissioner Minnan-Wong carried.
The meeting adjourned at 3:10 p.m.