Board Meeting - June 15, 2017

Meeting No. 2011 held on Thursday, May 18, 2017

Public Presentations - June 15, 2017

Item 1. Chief Executive Officer's Report - June 2017 Update (For Information)

• Staff report for item 1
• Decision for item 1

Item 2. Approved Minutes of the Advisory Committee on Accessible Transit (ACAT) General Monthly Meetings for April 27, 2017 (For Information)

• Staff report for item 2
• Decision for item 2

Item 3. Toronto-York Spadina Subway Extension - Additional Mitigation Measures at Finch West Station Contract A27-1 (For Action)

This report contains advice or communications that are subject to Solicitor-Client Privilege.

• Staff report for item 3
• Decision for item 3

Item 4. Toronto-York Spadina Subway Extension (TYSSE) Claims Settlement Update (For Action)

This report contains advice or communications that are subject to Solicitor-Client Privilege.

• Staff report for item 4
• Decision for item 4

Item 5. Wheel-Trans Sedan Meter-Based and Accessible Taxi Services Contracts Update (For Action)

This report contains information that is related to labour relations or employee negotiations.

• Staff report for item 5
• Decision for item 5

Item 6. Express Bus Route Network Study (For Action)

• Staff report for item 6
• Decision for item 6

Item 7. Capital Delivery Review (Project Management Maturity Plan) Status Update June 2017 (For Action)

• Staff report for item 7
• Decision for item 7

Item 8. Proposed King Street Pilot: Bathurst Street to Jarvis Street

Correspondence submitted by: Andrew MacKinnon; Kristine Hubbard - Operations Manager, Beck Taxi.

• Staff report for item 8
• Decision for item 8

Item 9. Canadian Content - Bus Procurement (For Action)

• Staff report for item 9
• Decision for item 9

Item 10. Procurement Authorization - Supply of Ford Parts (For Action)

• Staff report for item 10
• Decision for item 10

Item 11. Auditor General's Report - Toronto Transit Commission - Results of 2017 Follow-up of Previous Audit Recommendations (For Action)

• Staff report for item 11
• Decision for item 11

Item 12. Auditor General's Report - Review of TTC Procurement Policies and Practices: Improving Materials Management & Purchasing Policies Can Potentially Result in Significant Savings (For Action)

• Staff report for item 12
• Decision for item 12

Item 13. PricewaterhouseCoopers LLP Audit Results Report on the Toronto Transit Commission Consolidated Financial Statements for the Year-Ended December 31, 2016 (For Action)

• Staff report for item 13
• Decision for item 13

Item 14. Draft Consolidated Financial Statements of Toronto Transit Commission for Year-Ended December 31, 2016 (For Action)

• Staff report for item 14
• Decision for item 14

Item 15. 587 Yonge Street - Entrance Connection to Wellesley Station (For Action)

• Staff report for item 15
• Decision for item 15

Item 16. TTC Corporate Policy Review - Policy 9.6 Indemnification of Board Members From Action or Judgment (For Action)

• Staff report for item 16
• Decision for item 16

Item 17. TTC Corporate Policy Review: Advertising on TTC Property (For Action)

• Staff report for item 17
• Decision for item 17

Item 18. TTC Pension Fund Society 2016 Annual Report (For Information)

• Staff report for item 18
• Decision for item 18

Item 19. New Business: Eglinton Crosstown Operation Agreements and Associated Costs

Submitted by Commissioner Minnan-Wong.

• Staff report for item 19
• Decision for item 19

Item 20. New Business: Strategies to Alleviate Ridership Pressures on Line One

Submitted by Commissioner Mihevc.

• Staff report for item 20
• Decision for item 20

J. Colle (Chair), A. Heisey (Vice-Chair), R. Byers, J. Campbell, V. Crisanti, G. De Baeremaeker, J. De Laurentiis, M. Fragedakis, R. Lalonde, J. Mihevc, D. Minnan-Wong (Members), A. Byford (Chief Executive Officer), V. Rodo (Chief Financial & Administration Officer), J. Taylor (Chief of Staff), S. Reed Tanaka (Chief Capital Officer), M. Palmer (Chief Operating Officer), G. Piemontese (Chief People Officer), J. O’Grady (Chief Safety Officer), B. Ross (Executive Director - Corporate Communications), C. Upfold (Deputy Chief Executive Officer/Chief Customer Officer), B. Leck (Head - Legal & General Counsel), K. Watson (Deputy Chief Service Officer), J. Ross (Deputy Chief Operating Officer), M. Atlas (Associate General Counsel), J. Darwood (Head – Strategy & Service Planning), M. MacRae (Director – Employee Relations), P. Kraft (Head – Property, Planning & Development), C. Thoun (Head – Customer Communications),  E. Wiggins (Head – Wheel-Trans), T. Zlotnik (Head – Materials & Procurement), M. Mis (Manager – Service Planning), D. Mitchell (Solicitor),  D. LoPresti (Assistant Manager – Contracted Taxi Services), C. Adami (Service Planning Analyst), K. Lee (Head - Commission Services) and C. Finnerty (Co-ordinator – Secretariat Services) were present.

Nil

Vice-Chair Heisey moved that the Board approve the minutes of the meeting held on Thursday, May 18, 2017.

The motion by Vice-Chair Heisey carried.

Nil

Item No. 5 Wheel-Trans Sedan Meter-Based and Accessible Taxi Services Contracts Update

Patricia Reilly
Hillel Gudes
Murtaza Gowher

Chair Colle moved that the Board waive Section 13(a) of the Procedural By-law relating to notice provisions for public presentations to permit deputations on this item from the following speakers:

Sajid Mughal
Emily Daigle

The motion by Chair Colle carried on a two thirds vote of the members present.

The Board received the deputations for information.

(See Item No. 5 for minute)

Item No. 6 Express Bus Route Network Study

Hamish Wilson
Brenda Thompson
Jessica Bell Kingsley Kwok
The Board received the deputations for information.

(See Item No. 6 for minute)

Item No. 8 Proposed King Street Pilot: Bathurst Street to Jarvis Street

Hamish Wilson

Chair Colle moved that the Board waive Section 13(a) of the Procedural By-law relating to notice provisions for public presentations to permit a deputation on this item from the following speaker:

Councillor Joe Cressy

The motion by Chair Colle carried on a two thirds vote of the members present.

The Board received the deputations for information.

(See Item No. 8 for minute)

Item No. 20 New Business: Strategies to Alleviate Ridership Pressures on Line One

Hamish Wilson

The Board received the deputation for information. (See Item No. 20 for minute)

1. Chief Executive Officer’s Report – June 2017 Update

The Board received the Chief Executive Officer’s Report – June 2017 Update for information.

2. Approved Minutes of the Advisory Committee on Accessible Transit (ACAT) General Monthly Meeting for April 27, 2017
ACAT Chair Debbie Gillespie introduced this item.

Following the ACAT Chair’s comments the Board received for information the approved minutes from the Advisory Committee on Accessible Transit (ACAT) General Monthly Meeting of April 27, 2017.

3. Toronto-York Spadina Subway Extension – Additional Mitigation Measures at Finch West Station Contract A27-1

It is recommended that the Board:

1. Approve the recommendations outlined in the confidential attachment.

2. Authorize the information provided in the confidential attachment to remain confidential in its entirety as it contains information that is subject to solicitor client privilege.

Approved

4. Toronto-York Spadina Subway Extension (TYSSE) Claims Settlement Update

It is recommended that the Board:

1. Receive a confidential update related to the status of TYSSE claims settlement.

2. Authorize that the information provided in the confidential update is to remain confidential in its entirety as it contains information or communication that is subject to solicitor – client privilege.

Approved
5. Wheel-Trans Sedan Meter-Based and Accessible Taxi Services Contracts Update
It is recommended that the Board:

1. Receive a confidential update on the status of the Wheel-Trans Taxi Contracts.

2. Authorize that the information provided in the confidential update is to remain confidential in its entirety as it contains information that is relevant to the 2018 CBA.

Approved

6. Express Bus Network Study

Commissioner Campbell moved the following motion:

1. Direct TTC staff to evaluate the possible effective ‘relief’ that could result on Line 1 with the implementation of a Tier 2 Yonge Street Express Bus from Finch to downtown.

The motion by Commissioner Campbell lost.

Commissioner Campbell moved the following motion:

1. Direct TTC staff to evaluate the effect on ridership should variable (premium) fares be introduced to Tier 1 and Tier 2 express routes and return with a pilot project for consideration.

The motion by Commissioner Campbell carried.

Chair Colle moved the recommendations contained within the staff report as follows:

1. Note that the Tier 1 and Tier 2 express bus route service standards were approved by the Board at its meeting on May 18, 2017 under the item - Update to Service Standards. This includes the conditions and criteria required to warrant express bus services and the minimum span of service and service frequency (Express Bus Network Study – section 4.1.2). At this time the designation of tiers is temporary pending that a communications plan will present opportunities for branding, numbering and naming these routes.

2. Approve using the TTC’s single flat fare structure for Tier 1 and Tier 2 express routes with the exception of the Downtown Premium Fare Express routes which shall retain their current double flat fare structure.

3. Approve the implementation of all-door boarding on 192 Airport Rocket on a trial basis beginning with a pilot program in 2018.

4. Direct TTC staff to work with City of Toronto Transportation Planning and Transportation Services staff to implement transit priority measures including transit signal priority and queue jump lanes for existing express routes and report back jointly on progress.

5. Approve the Tier 1 and Tier 2 express bus routes identified in the express bus network to be implemented between 2019 and 2021 (Express Bus Network Study – section 4.2).

6. Direct TTC staff to evaluate the capacity and reliability improvements resulting from the implementation of the Line 1 ATC project and new low floor streetcars as viable alternatives to the poor performing Downtown Premium Fare Express routes and report back to the Board in 2021.

7. Direct TTC staff to include operating cost requirements starting with the 2019 TTC Operating Budget.

8. Direct TTC staff to include capital cost requirements in future capital budgets starting with the 2018 Capital Budget which will include 38 articulated buses (17 buses in 2020 and 21 buses in 2021) costing $34.2 million in the 2018-2027 TTC Bus Fleet Plan (Express Bus Network Study – section 5.4).

9. Forward this report to the City of Toronto’s Planning and Transportation Services departments and Metrolinx.

The motion by Chair Colle carried.

7. Capital Delivery Review – Status Update

Chair Colle moved the recommendations contained within the staff report, as amended by the inclusion of recommendation 2. as follows:

1. Approve the proposed approach to project governance processes as detailed in the TTC’s PMF, including: a. Criteria for project categorization;

b. Project governance structures; and

c. Stage gate model and deliverables.

2. That this report be forwarded to the City Manager for consideration during their review of the City of Toronto capital delivery program.

The motion by Chair Colle carried.

8. Proposed King Street Transit Pilot: Bathurst Street to Jarvis Street

Barbara Gray, General Manager, Transportation Services, Jacquelyn Hayward Gulati, Acting Director, Transportation Infrastructure Management, and Ashley Curtis, Senior Strategic Director, Capital Programs, City of Toronto, delivered a presentation to the Board on this item.

The Board received the presentation for information.

Commissioner Mihevc moved the following motion:

1. Request TTC and City staff to consider, as part of the evaluation of the King Street pilot, extending the transit corridor eastward and/or westward; and

2. To consider the cost and benefits of undertaking a similar transit corridor on the central portion of other downtown major arterials.

Commissioner Minnan-Wong requested that each recommendation be voted on separately.

Both recommendations carried unanimously.

Commissioner Minnan-Wong moved the following motion:

1. Staff report to the TTC Board on benchmarks of success of the pilot project in Q4, 2017.

The motion by Commissioner Minnan-Wong carried. Chair Colle moved approval of the recommendations in the staff report and requested a recorded vote on the item.

1. Endorse the City report and recommendations;

2. Further to recommendation 1 of the City report, authorize the Chief Executive Officer, Toronto Transit Commission to negotiate and enter into a Memorandum of Understanding with the City of Toronto to define roles and responsibilities and the cost-sharing agreement between, the City of Toronto, and Toronto Transit Commission, as described in this report, to complete the design and implementation of the proposed King Street Transit Pilot;

3. Further to recommendation 4 of the City report, authorize the Chief Executive Officer to enter into a Memorandum of Understanding with the City of Toronto to define roles and responsibilities and the cost-sharing agreement between the City of Toronto, and Toronto Transit Commission, to modify the pilot project installation as appropriate during the pilot to address any safety and operational issues that may arise; and

4. Note that the TTC capital budget is for $ 600,000 for 2017-2018. TTC staff will not undertake any work beyond what can be accommodated within the approved budget.

In favour: Chair Colle, Vice-Chair Heisey, Commissioners Byers, De Laurentiis, Fragedakis, Lalonde, Mihevc, Minnan-Wong
Opposed: Commissioner Campbell

Not present for the vote on this item: Commissioners Crisanti, De Baeremaeker

The motion carried on a vote of 8 to 1

Correspondence submitted by: Andrew MacKinnon; Kristine Hubbard – Operations Manager, Beck Taxi

9. Canadian Content – Bus Procurement

It is recommended that the Board:

1. Adopt the MTO’s Canadian Content for Transit Vehicle Procurement Policy; thereby replacing TTC’s current Canadian Content Policy to prepare for the implementation of the CFTA and CETA which is anticipated to be passed into legislation after the third reading by the Canadian Government, thereby coming into effect July 1, 2017.

Approved

10. Procurement Authorization – Supply of Ford Parts

It is recommended that the Board authorize the award of inventory supplier blanket contracts for the supply of Ford parts for the period July 2017 to July 2020 in the following upset limit amounts (including applicable taxes and an approximate 20% contingency) to the following companies:

1) Thorncrest Sherway Inc. for the supply of 52 parts in the total upset limit amount of $513,800.

2) Donway Ford Sales Ltd. for the supply of 17 parts in the total upset limit amount of $138,300.

3) Yonge-Steeles Ford Lincoln Sales Ltd. for the supply of 349 parts in the total upset limit amount of $5,673,400.

4) East Court Ford Lincoln Sales Ltd. for the supply of 150 parts in the total upset limit amount of $2,177,100.

5) Shanahan Ford Lincoln Sales for the supply of 4 parts in the total upset limit amount of $66,400.

6) OEM Fleets Limited for the supply of 99 parts in the total upset limit amount of $1,385,700.

Approved

11. Auditor General’s Report – Toronto Transit Commission – Results of 2017 Follow-up of Previous Audit Recommendations

Beverly Romeo-Beehler, Auditor General delivered a presentation to the Board on this item.

The Board received the Auditor General’s Report – Toronto Transit Commission – Results of 2017 Follow-up of Previous Audit Recommendations.

12. Auditor General’s Report – Review of TTC Procurement Policies and Practices: Improving Materials Management & Purchasing Policies Can Potentially Result in Significant Savings

Beverly Romeo-Beehler, Auditor General delivered a presentation to the Board on this item.

The Board received the Auditor General’s Report – Review of TTC Procurement Policies and Practices: Improving Materials Management & Purchasing Policies Can Potentially Result in Significant Savings and adopted the recommendations contained within the report.

13. PricewaterhouseCoopers LLP Audit Results Report on the Toronto Transit Commission Consolidated Financial Statements for the Year-Ended December 31, 2016

It is recommended that the Board:

1. Received the report; and

2. Approve forwarding a copy of the report to the City Clerk for appropriate handling.

Approved

14. Draft Consolidated Financial Statements of Toronto Transit Commission for the Year Ended December 31, 2016

It is recommended that the Board:

1. Approve the report; and

2. Approve forwarding a copy of the approved consolidated financial statements ofthe TTC to the City Clerk for appropriate handling.

Approved

15. 587 Yonge Street – Entrance Connection to Wellesley Station

It is recommended that:

1. The Board approve the construction of the Entrance Connection to Wellesley Station within the Development as generally illustrated in Attachment 1; and

2. Authorize the execution of an entrance connection agreement, maintenance agreement, and any other agreements arising as a result of the Development, all on terms and conditions acceptable to the TTC’s General Counsel and Head of Legal.

Approved

16. TTC Corporate Policy Review – Policy 9.6 Indemnification of Board Members from Action or Judgement

It is recommended that the Board:

1. Approve the changes to the TTC Corporate Policy, as amended.

Approved

17. TTC Corporate Policy Review – Advertising on TTC Property

It is recommended that the Board:

1. Approve the following TTC Corporate Policy, as amended, which is attached as Appendix A: Advertising on TTC Property.

Approved

18. TTC Pension Fund Society 2016 Annual Report

The Board received the TTC Pension Fund Society 2016 Annual Report for information.

19. New Business: Eglinton Crosstown Operation Agreements and Associated Costs

Commissioner Minnan-Wong moved the following motion:

1. That staff report back to a meeting of the Commission, no later than September 2017 on the estimated operating costs of Line 5, broken out its respective categories; and

2. That the report provide a status update on discussions held with Metrolinx on the division of responsibilities related to those areas of cost that the TTC is being asked to assume.

The motion by Commissioner Minnan-Wong carried.

20. New Business: Strategies to Alleviate Ridership Pressures on Line One

Commissioner Mihevc moved the following motion:

1. Request staff to report on strategies to release pressure on the Yonge-University Line while the Downtown Relief Line is being planned and built.

Commissioner Fragedakis moved the following amendments to the motion:

“That the word “release” be replaced by the word “alleviate” and the following statement be included in the scope of the request: “and the over-burdened parts of Line 2 from Coxwell Station to St. George, and Yonge-Bloor Station itself”, so such recommendation now reads as follows:

1. Request staff to report on strategies to alleviate pressure on the Yonge-University Line, and the over-burdened parts of Line 2 from Coxwell Station to St. George, and Yonge-Bloor Station itself, while the Downtown Relief Line is being planned and built.

Commissioner Mihevc’s motion carried, as amended.

The meeting adjourned at 4:19 p.m.