Board Meeting - March 22, 2017

Item 1. Award Acknowledgement: Raising the Roof Chez Toit (For Information)

• Staff report for item 1
• Decision for item 1

Item 2. Chief Executive Officer's Report - March 2017 Update (For Information)

• Staff report for item 2
• Decision for item 2

Item 3. Approved Minutes of the Advisory Committee on Accessible Transit (ACAT) General Monthly Meeting for January 26, 2017 (For Information)

• Staff report for item 3
• Decision for item 3

Item 4. Next Steps on the Scarborough Subway Extension (For Action)

Correspondence submitted by: Murray McLeod.

• Staff report for item 4
• Decision for item 4

Item 5. Procurement Authorization - Scarborough Subway Extension - Supplemental, Geotechnical, Geo-Environmental and Hydrogeological Services - Contract FE85-10 (For Action)

• Staff report for item 5
• Decision for item 5

Item 6. Toronto-York Spadina Subway Extension Procurement Authorization Amendment to Contract A85-70 Project Control Services (For Action)

• Staff report for item 6
• Decision for item 6

Item 7. Toronto-York Spadina Subway Extension (TYSSE) Claims Settlement Update (For Action)

This report contains advice or communications that are subject to Solicitor-Client Privilege.

• Staff report for item 7
• Decision for item 7

Item 8. 2017 CEO Goals & Objectives (For Action)

This report contains personal matters about an identifiable individual.

• Staff report for item 8
• Decision for item 8

Item 9. Procurement Authorization - Managed Services for SAP-ERP Implementation Program (For Action)

• Staff report for item 9
• Decision for item 9

Item 10. Implications of Automated Vehicles for TTC (For Action)

• Staff report for item 10
• Decision for item 10

Item 11. Community Bus Service - Follow-Up Report (For Action)

• Staff report for item 11
• Decision for item 11

Item 12. Presentation: Safe Service Action Plan (For Information)

• Staff presentation for item 12
• Decision for item 12

J. Colle (Chair), A. Heisey, Q.C. (Vice-Chair), R. Byers, J. Campbell, V. Crisanti, G. De Baeremaeker, J. De Laurentiis, M. Fragedakis, R. Lalonde and D. Minnan-Wong (Members), A. Byford (Chief Executive Officer), V. Rodo (Chief Financial & Administration Officer), C. Upfold (Deputy CEO & Chief Customer Officer), J. Taylor (Chief of Staff), R. Leary (Chief Service Officer), S. Reed Tanaka (Chief Capital Officer), G. Piemontese (Chief People Officer), J. O’Grady (Chief Safety Officer), B. Ross (Executive Director - Corporate Communications), B. Leck (Head - Legal & General Counsel), K. Watson (Deputy Chief Service Officer), J. Ross (Deputy Chief Operating Officer), K. Sibley (Project Director – TYSSE), M. MacRae (Director – Employee Relations), B. Morrison (Director – Compensation Services), J. Darwood (Head of Strategy and Service Planning),  S. Lam (Head – Streetcar Department), R. Thompson (Chief Project Manager – Scarborough Subway Extension), C. Thoun (Head – Customer Communications),  T. Zlotnik (Head – Materials & Procurement), M. Piil (Acting Chief Information Officer), G. Carr (Project Manager – Scarborough Subway Extension), D. Arksey (Project Manager – ITS), S. Currie (Project Coordinator, Human Resources), K. Lee (Head - Commission Services) and C. Finnerty (Co-ordinator – Secretariat Services) were present.

Commissioner Campbell moved that the Board approve the minutes of the meeting held on Tuesday, February 21, 2017.

The motion by Commissioner Campbell carried.

Item No. 4.  Next Steps on the Scarborough Subway Extension

Hamish Wilson

Rosemary Frei

Sitharsana Srithas

Jennifer McKelvie

Chair Colle moved that the Board waive Section 13(a) of the Procedural By-law relating to notice provisions for public presentations to permit a deputation on this item from the following speaker:

Emily Daigle

The motion by Chair Colle carried on a two thirds vote of the members present.

The Board received the deputations for information.

(See Item No. 4 for minute) 
 
Item No. 8.  2017 CEO Goals & Objectives

Chair Colle moved that the Board waive Section 13(a) of the Procedural By-law relating to notice provisions for public presentations to permit a deputation on this item from the following speaker:

Emily Daigle

The motion by Chair Colle carried on a two thirds vote of the members present.

The Board received the deputation for information.

(See Item No. 8 for minute)

Item No. 11.  Community Bus Service – Follow-Up Report

Alan Yule

Chair Colle moved that the Board waive Section 13(a) of the Procedural By-law relating to notice provisions for public presentations to permit a deputation on this item from the following speaker:

Emily Daigle

The motion by Chair Colle carried on a two thirds vote of the members present.

The Board received the deputations for information.

(See Item No. 11 for minute)

1. Award Acknowledgement: Raising the Roof Chez Toit

Chair Colle announced that Michael Braithwaite and Leanne Boutwell were in attendance to address the Board and acknowledge the TTC’s support of the Toque Tuesday campaign, which has been operating in TTC subway stations on the first Tuesday of February every year since 1997. Michael Braithwaite expressed his gratitude to the TTC on behalf of Raising the Roof.

Following the announcement, Michael Braithwaite presented Chair Colle, Andy Byford (CEO) and Cheryn Thoun (Head – Customer Communications) with a framed gold toque.

2. Chief Executive Officer’s Report – March 2017 Update

The Board received the Chief Executive Officer’s Report – March 2017 Update for information.

3. Approved Minutes of the Advisory Committee on Accessible Transit (ACAT) General Monthly Meeting for January 26, 2017

ACAT Co-Vice-Chair Raymond Dell’Aera introduced this item.

Following the ACAT Co-Vice-Chair’s comments the Board received for information the approved minutes from the Advisory Committee on Accessible Transit (ACAT) General Monthly Meeting of January 26, 2017.

4. Next Steps on the Scarborough Subway Extension

Chair Colle moved adoption of the recommendations in the staff report.

Commissioner De Baeremaeker requested a recorded vote on the item.

Commissioner Fragedakis requested that Recommendations 2, 3 and 4 be voted on separately.
Recommendations 2, 3 and 4:

2. Further to City Recommendation 3a, authorize staff to negotiate with Infrastructure Ontario, along with the City staff, at a cost not to exceed $15 million;

3. Further to City Recommendation 3b, authorize staff to proceed with a Design-Bid-Build model, in the event an agreement with IO is not reached, per recommendation 2;

4. Further to City Recommendation 3a, authorize staff to enter into an agreement with IO and the City;

In favour: Chair Colle, Vice-Chair Heisey, Commissioners Byers, Campbell, De Baeremaeker, De Laurentiis, Lalonde, and Minnan-Wong
Opposed: Commissioner Fragedakis

Not present for the vote on this item: Commissioner Crisanti

Recommendations 2, 3 and 4 carried on a vote of 8 to 1.

Recommendations 1, 5 and 6:

1. Receive the City report;

5. Further to City Recommendation 5, direct staff to report back to the TTC Board, at such time as the SSE Project has reached a Class 3 cost estimate, for authority to proceed with procurement of the SSE, which report shall include an updated project budget and;

6. Approve forwarding this Item to the City Clerk, for consideration with Item EX23.1: Next Steps on the Scarborough Subway Extension, at the March 28, 2017 meeting of City Council.

In favour: Chair Colle, Vice-Chair Heisey, Commissioners Byers, Campbell, De Baeremaeker, De Laurentiis, Fragedakis, Lalonde, Mihevc and Minnan-Wong

Opposed: Nil

Not present for the vote on this item: Commissioner Crisanti

Recommendations 1, 5 and 6 carried unanimously.

Correspondence submitted by: Murray McLeod

5. Procurement Authorization – Scarborough Subway Extension – Supplemental, Geotechnical, Geo-Environmental and Hydrogeological Services – Contract FE85-10

It is recommended that the Board:

1. Authorize the award of Contract FE85-10 for Supplemental Geotechnical, Geo-Environmental and Hydrogeological Services for the Scarborough Subway Extension to the following firms, each in the noted upset limit amounts, in Canadian funds, each for a five (5) year duration from the Notification of Award, on the basis of lowest total evaluated price of the qualified proponents.

Firm
Upset Limit

• Golder Associates Ltd

$5 million

• Amec Foster Wheeler Environment & Infrastructure,

a Division of Amec Foster Wheeler Americas Limited
$5 million

• WSP Canada Inc.

$5 million

Approved

6. Toronto-York Spadina Subway Extension Procurement Authorization Amendment to Contract A85-70 Project Controls Services
It is recommended that the Board authorize:

1. Contract amendment to Stantec Consulting Limited for Project Controls Services, Contract A85-70, increasing the contract upset limit amount by $4,000,000.00 bringing the total upset limit amount to $53,639,074.00 and extending the contract expiry date to April 2018.

Approved

7. Toronto-York Spadina Subway Extension (TYSSE) Claims Settlement Update

It is recommended that the Board:

1. Receive a confidential update related to the status of TYSSE claims settlement.

2. Authorize that the information provided in the confidential update is to remain confidential in its entirety as it contains information or communication that is subject to solicitor – client privilege.

Approved

8. 2017 CEO Goals & Objectives

It is recommended that the Board:

1. Endorse the 2017 goals and objectives as outlined in the Confidential Attachment.

2. Authorize the TTC Chair to complete the 2017 CEO performance review, and for this review to remain confidential.

Approved

9. Procurement Authorization – Managed Services for SAP-ERP Implementation Program

It is recommended that the Board:
1. Authorize the award of Contract C25PH16893 for SAP Managed Services for the SAP-ERP Implementation Program to IBM Canada Limited in the Total Upset Limit Contract Price of $15,000,000.00 (inclusive of HST) covering the period April 2017 to March 2021.

Approved

10. Implications of Automated Vehicles for TTC

It is recommended that the Board:

1. Receive this report for information;

2. Direct TTC staff to continue to monitor the technological and legislative progress of AVs and report back to the Board in the future with a recommendation for future use of AVs at the TTC; and

3. Direct staff to forward this report to the City Clerk in response to City Council’s July 12, 2016 decision related to Item EX16.47 – Requesting the Toronto Transit Commission to Report on Plans with Respect to Automated Public Transit Vehicles.

Approved

11. Community Bus Service- Follow-Up Report

It is recommended that the Board:

1. Approve the service standards for community bus routes, as described in this report.

2. Approve a pilot project to modify and extend the 400 Lawrence Manor and 404 East York community bus routes, as detailed in this report, effective September 5, 2017, to validate Wheel-Trans trip diversion projections and to confirm the viability of implementing additional community bus routes in Toronto.

Approved

12. Presentation: Safe Service Action Plan

Kirsten Watson, Deputy Chief Service Officer delivered a PowerPoint presentation on this item.

The Board received the presentation and the staff report for information.

The meeting adjourned at 4:07 p.m.