Board Meeting - November 13, 2017

Meeting No. 2015 held on Monday, October 16, 2017

Public Presentations - November 13, 2017

Item 1. Chief Executive Officer's Report - November 2017 Update (For Information)

• Staff report for item 1
• Decision for item 1

Item 2. Approved Minutes of the Advisory Committee on Accessible Transit (ACAT) General Monthly Meetings for September 28, 2017 (For Information)

• Staff report for item 2
• Decision for item 2

Item 3. Presentation: Metrolinx - Draft 2041 Regional Transportation Plan (For Information)

• External presentation for item 3
• Decision for item 3

Item 4. Green Bus Technology Plan (Presentation Available) (For Action)

Correspondence submitted by: Philip Webb.

• Staff report for item 4
• Staff presentation for item 4
• Decision for item 4

Item 5. Power Connection at Wilson Yard Agreement (For Action)

• Staff report for item 5
• Decision for item 5

Item 6. Toronto-York Spadina Subway Extension (TYSSE) Claims Settlement Update (For Action)

This report contains advice or communications that are subject to Solicitor-Client Privilege.

• Staff report for item 6
• Decision for item 6

Item 7. Office Lease Extensions (For Action)

This report is about a proposed or pending acquisition of land for municipal or local board purposes.

• Staff report for item 7
• Decision for item 7

Item 8. Making College Station Accessible - Property Acquisition (For Action)

This report is about a proposed or pending acquisition of land for municipal or local board purposes.

• Staff report for item 8
• Decision for item 8

Item 9. Making Yorkdale Accessible - Procurement Authorization (For Action)

• Staff report for item 9
• Decision for item 9

Item 10. Subway Closures 2017 Review and 2018 Forecast

• Staff report for item 10
• Decision for item 10

Item 11. Gap Between Subway Trains and Platforms (For Action)

• Staff report for item 11
• Decision for item 11

Item 12. Bus Servicing and Cleaning - Procurement Authorization (For Action)

• Staff report for item 12
• Decision for item 12

Item 13. Diesel Fuel Contract (For Action)

• Staff report for item 13
• Decision for item 13

Item 14. TTC 2017 Operating Budget Adjustment (For Action)

• Staff report for item 14
• Decision for item 14

Item 15. Post-Implementation Review of 2015 Service Improvements (For Action)

• Staff report for item 15
• Decision for item 15

Item 16. Don Mills Station - Bus Platform Agreement with York Region Transit (For Action)

• Staff report for item 16
• Decision for item 16

Item 17. TTC Special Constable Status in the Regional Municipality of York (For Action)

• Staff report for item 17
• Decision for item 17

Item 18. 2018 TTC Board and Committee Meeting Schedule (For Action)

• Staff report for item 18
• Decision for item 18

Item 19. Line 1 Extension - Operations and Maintenance Agreement (For Action)

• Staff report for item 19
• Decision for item 19

Item 20. Waterfront Transit Update (For Action)

• Staff report for item 20
• Decision for item 20

A meeting of the TTC Board was held in Council Chamber, Toronto City Hall, 100 Queen Street West, Toronto, Ontario on Monday, November 13, 2017 commencing at 10:04 a.m.  The meeting recessed at 10:06 a.m. to meet as the Committee of the Whole. The Board re-convened the public session at 1:10 p.m.

Vice-Chair Heisey declared an interest in Item 20 of the agenda, being the eastern portion of the Waterfront Transit Update report as he is a member of a club that is in the impacted area.

Vice-Chair Heisey moved that the Board approve the minutes of the meeting held on Monday, October 16, 2017.

The motion by Vice-Chair Heisey carried.

Nil

Item No. 4 Green Bus Technology Plan
Ian Macpherson and Rob Dysiewicz
Rosemary Frei
The Board received the deputations for information.
(See Item No. 4 for minute)

1. Chief Executive Officer’s Report – November 2017 Update

The Board received the Chief Executive Officer’s Report –November 2017 Update for information.

2. Approved Minutes of the Advisory Committee on Accessible Transit (ACAT) General Monthly Meeting for September 28, 2017

ACAT Chair Debbie Gillespie introduced this item. 

Following the ACAT Chair’s comments the Board received for information the approved minutes from the Advisory Committee on Accessible Transit (ACAT) General Monthly Meeting of September 28, 2017.

3. Presentation: Metrolinx – Draft 2041 Regional Transportation Plan

A. Belaieff, Director of Regional Planning, Metrolinx delivered a PowerPoint presentation on this item.

The Board received the presentation for information.

4. Green Bus Technology Plan

R. Leary and B. Case delivered a PowerPoint presentation on this item.

Commissioner Minnan-Wong moved the following motion:

That recommendation 2. in the staff report be amended by adding the following:

c. TTC staff consider weighting consideration of the hybrid electric bus order to those companies who would be prepared to build an assembly facility in the City of Toronto.

The motion by Commissioner Minnan-Wong carried.

Commissioner De Baeremaeker moved the following motion:
  
That the Board also approve the following:

4. That staff be requested to consider and report back to the Board on increasing the battery electric bus procurement quantity from 30 to 60 buses based on the following conditions:

a. One (1) year extension to the existing PTIF funding program is granted;

b. Toronto Hydro confirms ability to support and implement electrical infrastructure upgrades required within the extended PTIF timeframe;

c. Procurement is subject to availability of funding for the portion of expenses not funded through PTIF.

d. In the event that one or more of the three qualified suppliers is unable to meet the TTC's requirements, then the quantity of buses awarded to the remaining qualified supplier/s can be increased to achieve the approved limit.

5. In consideration of the Board’s decision at its meeting on September 5, 2017 to award up to 325 low floor clean diesel buses to Nova, that the Board delegate authority to the CEO to negotiate a contract change with Nova Bus to maximize the number of 2nd generation hybrid electric buses that can be delivered under that contract, based on the following conditions:

a. All 325 buses, both clean diesel and hybrid-electric, are to be delivered no later than March 31, 2019 under the existing contract conditions in order to ensure that the procurement remains eligible for PTIF funding; and

b. Procurement is subject to availability of funding for the portion of expenses not funded through PTIF and negotiating an acceptable agreement with Nova Bus for the cost premium, if any, associated with the hybrid electric propulsion system.

The motion by Commissioner De Baeremaeker carried.

Commissioner Minnan-Wong moved the following motion:

Staff consider new technologies in the construction of the McNicoll Garage and any future bus garages.

The motion by Commissioner Minnan-Wong carried.

Vice-Chair Heisey moved the following motion:

That staff report back in one year on the transition from end-of-life diesel buses to CNG to ensure a mix of vehicle fleet energy types into the future. 

The motion by Vice-Chair Heisey carried.

The item was adopted, as amended.

5.  Power Connection at Wilson Yard Agreement 

 It is recommended that the TTC Board:

1. Authorize staff to execute the Offer to Connect Agreement with Toronto Hydro to supply and install the secondary hydro feed works for Wilson Yard traction power substation, at a cost of $8,700,000, on terms and conditions satisfactory to TTC General Counsel.

Approved

Correspondence submitted by: Philip Webb

6. Toronto-York Spadina Subway Extension (TYSSE) Claims Settlement Update

It is recommended that the Board:

1. Receive a confidential update related to the status of TYSSE claims settlement. 
2. Authorize that the information provided in the confidential update is to remain confidential in its entirety as it contains information or communication that is subject to solicitor – client privilege. 

Approved

7. Office Lease Extensions

It is recommended that the TTC Board:

1. Direct staff to continue to work with Toronto Realty Agency and City Real Estate Services and Planning departments to progress TTC’s office consolidation strategy including business case development and report back to the Board in Q2 – 2018.

2. Adopt the recommendations contained in the Confidential Attachments to this report; and

3. Authorize the public release of the confidential information contained in this report once the lease agreements have been executed between the TTC and the landlords.

Approved

8. Making College Station Accessible – Property Acquisition

 It is recommended that the Board:

1. Approve the recommendations set out in the Confidential Attachment;

2. Maintain confidential the information set out in the Confidential Attachment until such time as the agreement(s) are executed with the property owners; and

3. Authorize the execution of any agreements arising as a result of the College Station Second Exit and Easier Access Projects, subject to terms and conditions satisfactory to TTC’s General Counsel.

Approved

9. Making Yorkdale Accessible – Procurement Authorization

It is recommended that the Board authorize:

1. Award of Contract A45-17 Easier Access Phase III Yorkdale Station to Aplus in the amount of $16,351,100 inclusive of all taxes on the basis of lowest compliant bid submission. 

Approved

10. Subway Closures - 2017 Review and 2018 Forecast

In addition to the staff recommendations, Chair Colle moved the following motion:

1. As part of the agreed upon collaborative process between the TTC and Metrolinx for closures related to the Eglinton Crosstown work, that TTC staff be requested to work directly with Metrolinx on any additional measures that can be implemented to mitigate the impact of those closures on transit customers, businesses and residents, such as station bypassing.

2. That TTC staff take a lenient penalty approach with closure cancellations under the terms of the agreement with Metrolinx to ensure good reporting practices are in place for closures that may no  longer be required by Metrolinx.

3. TTC staff be requested to consult with City of Toronto Economic Development staff on any partnership opportunities to support adjacent businesses during subway closures.

4. That staff report back through the Ridership Growth Strategy on the customer impacts of the subway closure program, with consideration to the key factors of ridership, travel times and the operation of the shuttle bus network.

5. That staff consider potential opportunities to revise the December 2018 closure schedule as work progresses throughout the year, recognizing the sensitive scheduling coordination required to facilitate the work for the Eglinton Crosstown LRT, installation of the Automatic Train Control system and state-of-good repair requirements.

 The motion by Chair Colle carried.

11. Gap Between Subway Trains and Platforms

Commissioner Lalonde moved the following motion:

That the TTC Board:

1. Endorse an interim platform gap retrofit standard of 89 mm horizontal and 38 mm vertical along a minimum of 90% of each platform on an interim basis until the final study is complete. 
2. Authorize staff to commence basic corrective work to meet the interim retrofit gap standard to address horizontal and vertical gaps at key platform edges in co-ordination with Wheel-Trans Family of Services priorities; and 
3. Direct staff to report back to the Board in 2019 on the findings of the study and a proposed gap retrofit program. 

The motion by Commissioner Lalonde carried.

12. Bus Servicing and Cleaning – Procurement Authorization

It is recommended that the Board:

1. Authorize award of a contract to TBM in the upset limit amount of $91,500,000 (inclusive of all applicable taxes), for Bus Servicing and Cleaning services at seven TTC city bus garage facilities for 75 months.

Approved

13. Diesel Fuel Contract

Chair Colle moved that Recommendation No. 1 in the staff report be struck out and replaced with the following:

1. The Head - Materials & Procurement Department to exercise the first option to extend (for the year 2018) with Suncor and issue a contract amendment for the supply of diesel to TTC properties in the amount of $86,000,000, plus HST for the period of January 1, 2018 to December 31, 2018.

The motion by Chair Colle carried.

14. TTC 2017 Operating Budget Amendment

It is recommended that the Board:

1. Approve a total TTC complement of 14,995 positions reflecting an increase of 26 positions from the Board approved Budget; and 414 positions from the Council approved 2017 Operating Budget, fully funded from existing salary and benefit expenditures included in the approved budget for these positions; and 
2. Forward this report to the City’s Budget Committee for approval.

Approved

15.  Post-Implementation Review of 2015 Service Improvements

Commissioner Mihevc moved the following motion:

1. That staff be requested to report quarterly through the CEO’s Report on crowding on all modes, including:

a. Dates and names of routes and periods that exceed the 95% crowding standard;

b. Explanations for deviations (eg. construction, special events, etc.); and

c. Progress on meeting the standard.

2. That TTC staff be requested to report back through the Ridership Growth Strategy on the financial resources that may be required for all routes to meet standard, and the financial resources required to drive ridership growth including additional buses that will be required and bus garages #9 and #10 to service them and that such bus garages include planning for electric buses. 

The motion by Commissioner Mihevc carried. 

Commissioner Campbell moved the following motion:

Extend the trial period for the Royal York 73B on a trial basis until a further review in Q2 2018.

The motion by Commissioner Campbell lost.  

Chair Colle moved the staff recommendations, as follows:

1. Approve the bus services that meet the all-day, every-day network service standard of 10 boardings per service hour to be included as part of the TTC’s regular network (section 1.1.1);

2. Approve extending the trial period for bus services that nearly meet the all-day, every-day network service standard of 10 boardings per service hour and direct staff to report back on their performance in Q2 2018 (section 1.1.2);

3. Approve the reallocation of resources for bus services that do not meet the all-day, every-day network service standard of 10 boardings per service hour (section 1.1.3) effective April 1st, 2018. The last day of service would be March 31st, 2018;

4. Approve the express bus services to be included as part of the TTC’s regular network (section 1.1.6).

The motion by Chair Colle carried.

16.  Don Mills Station – Bus Platform Agreement with York Region Transit

It is recommended that the Board:

1. Authorize staff to execute an amendment to extend the agreement between TTC and York Region for the exclusive use by YRT of bus platforms No. 6 and No. 7 at TTC’s Don Mills Station for five years with five additional terms of five years each, with mutual agreement of both parties. All required documents shall be on terms and conditions satisfactory to TTC’s General Counsel.

Approved

17.  TTC Special Constable Status in the Regional Municipality of York

It is recommended that the Board:

1. Authorize the agreement with the YRPS Board regarding enforcement activities to be undertaken by TTC special constables with the Region of York; and

2. Forward the approved agreement to the Toronto Police Services (TPS) Board for consideration to appoint Transit Enforcement Officers as special constables in the Region of York for the purpose of supporting the TTC’s bylaw and limited law enforcement objectives.

Approved

18.  2018 TTC Board and Committee Meeting Schedule

Vice-Chair Heisey moved the following motion:

That staff pick four possible meeting dates for a joint meeting of the TTC and Metrolinx Boards to be hosted by the TTC and request that Metrolinx select two dates for the joint meeting.

The motion by Vice-Chair Heisey carried.

Vice-Chair Heisey moved the following motion:

1. That the 2018 meeting schedule dates for the TTC Board be approved as set out below; and

2. Request staff report back on aligning the Audit & Risk Management Committee and Human Resources and Labour Relations Committee with TTC Board meeting dates at 8 am where possible.

TTC Board 

• Thursday, January 18, 2018
• Thursday, January 25, 2018 (Strategy)
• Thursday, February 15, 2018
• Tuesday, March 20, 2018
• Wednesday, April 11, 2018
• Tuesday, May 8, 2018
• Tuesday, June 12, 2018
• Tuesday, July 10, 2018
• Wednesday, December 12, 2018 

The motion by Vice-Chair Heisey carried.

19.  Line 1 Extension – Operations and Maintenance Agreement

It is recommended that the Board:

1. Authorize the execution of the Operations and Maintenance Agreement with York Region and any other agreements arising as a result of the agreement including a Fiber Optic License Agreement, substantially on the terms and conditions identified in Attachment 2-1 and acceptable to TTC’s General Counsel;

2. Authorize the execution of two Mutual Easement and Shared Facilities Agreements (MESFAs) with York Region for the two entrance connections (connections to the YRT Bus Terminal and Bus Rapid Transit system) identified in this report and illustrated in Attachment 2-2 and any other agreements arising as a result of the MESFAs, all on terms and conditions acceptable to TTC’s General Counsel;

3. Authorize the execution of the Operations and Maintenance Agreement with Metrolinx and any other agreements arising as a result of the agreement, substantially on the terms identified in Attachment 3-1, and on terms and conditions acceptable to TTC’s General Counsel;

4. Authorize the execution of the Operations and Maintenance Agreement with York University and any other agreements arising as a result of the agreement, substantially on the terms identified in Attachment 4-1, and on terms and conditions acceptable to TTC’s General Counsel; and

5. Approve the entrance connection for the SmartCentres KPMG Building at VMC station and execution of an Entrance Connection Agreement and any other agreements arising as a result of the agreement, and on terms and conditions acceptable to the TTC’s General Counsel. 
Approved

20.   Waterfront Transit Update

It is recommended that the TTC Board:

1. Direct TTC staff to report back to the Board upon completion of the 30% design of the exclusive TTC transit right-of-way extension between the Exhibition Loop and the Dufferin Gate Loop; on the next steps for design and construction, and associated financial implications. 

Approved

Vice-Chair Heisey was not present for this item.

The meeting adjourned at 5:39 p.m.