Board Meeting - March 20, 2018

Meeting No. 2021 held on Thursday, February 15, 2018

Public Presentations – March 20, 2018

Item 1. Chief Executive Officer's Report - March 2018 Update (For Information)

Correspondence submitted by Philip Webb.

• Staff report for item 1
• Decision for item 1

Item 2. Approved Minutes of the Advisory Committee on Accessible Transit (ACAT) General Monthly Meetings for January 26, 2018 (For Information)

• Staff report for item 2
• Decision for item 2

Item 3. CreateTO - Integrated Real Estate Service Delivery Model (Presentation) (For Information)

• External presentation for item 3
• Decision for item 3

Item 4. Toronto-York Spadina Subway Extension - Procurement Authorization Amendment (For Action)

• Staff report for item 4
• Decision for item 4

Item 5. Toronto-York Spadina Subway Extension (TYSSE) Claims Settlement Update (For Action)

This report contains advice or communications that are subject to solicitor-client privilege, including communications necessary for that purpose.

• Staff report for item 5
• Decision for item 5

Item 6. Surplus Property Review - Phase 2 Update (For Action)

This report is about a proposed or pending land acquisition or disposition of land for municipal or local board purposes.

• Staff report for item 6
• Decision for item 6

Item 7. Greenwood Yard - Declaration of Western Portion (Buffer Land) Surplus Property (For Action)

• Staff report for item 7
• Decision for item 7

Item 8. TTC Pension Fund Society Administration (For Action)

• Staff report for item 8
• Decision for item 8

Item 9. U-Pass Policy Framework (For Action)

• Staff report for item 9
• Decision for item 9

Item 10. New TTC Services - Southwest Toronto (For Action)

Correspondence submitted by G & B Gerber; Councillor Mark Grimes.

• Staff report for item 10
• Decision for item 10

Item 11. Eglinton Crosstown LRT Interchange Stations - Final Designs (For Action)

• Staff report for item 11
• Decision for item 11

Item 12. Relief Line South - Tunnel Design (For Action)

• Staff report for item 12
• Decision for item 12

Item 13. Wilson Bus Garage - Upgrades (For Action)

• Staff report for item 13
• Decision for item 13

Item 14. Entrance Connection to Dundas Station (For Action)

• Staff report for item 14
• Decision for item 14

Item 15. Antenna Lease Renewal - 2180 Yonge Street (For Action)

• Staff report for item 15
• Decision for item 15

J. Colle (Chair), A. Heisey, Q.C. (Vice-Chair), R. Byers, J. Campbell, V. Crisanti, G. De Baeremaeker, J. De Laurentiis, M. Fragedakis, R. Lalonde, J. Mihevc and D. Minnan-Wong (Members), R. Leary (Chief Executive Officer – Acting), T. Bal (Acting Chief Financial Officer), C. Greenwood (Acting Chief Service Officer), B. Hasserjian (Acting Chief Safety Officer), S. Hewitt (Chief Executive Officer – Pension Fund Society), M. MacRae (Executive Director – Human Resources), G. Piemontese (Chief People Officer), S. Reed Tanaka (Chief Capital Officer), B. Ross (Executive Director – Corporate Communications), J. Ross (Deputy Chief Operating Officer), J. Taylor (Chief of Staff), K. Watson (Chief Customer Officer/Deputy CEO), M. Atlas (Associate General Counsel), C. Bergquist (), A. Borkwood (Head – Customer Development),  E. Chu (Senior Planner – Transit Service), S. Conforti (Head of Finance & Treasurer), V. Cosentino (Director – Statistics), J. Darwood (Head – Strategy and Service Planning), I. Dickson (Manager – Design and Wayfinding), A. Foster (Project Manager), P. Kraft (Head – Property Planning & Development), P. Laurin (Head - Engineering), B. Leck (Head of Legal and General Counsel), M. Picard (Manager – Customer Experience), C. Salvador (Head – Revenue Operations), S, Simard (Senior Planner – Systems & Policy), M. Stevenson (Director – Planning & Approvals), E. Wiggins (Head – Wheel-Trans), R. Wong (Head – Streetcar Maintenance & Infrastructure), K. Lee (Head - Commission Services) and C. Finnerty (Co-ordinator – Secretariat Services) were present.

J. Colle was in the Chair.

Nil

Commissioner Byers moved that the Board approve the minutes of the meeting held on Thursday, February 15, 2018.

The motion by Commissioner Byers carried.

Nil

Item No. 6 Surplus Property Review – Phase 2 Update

Hamish Wilson

The Board received the deputation for information 
(See Item No. 6 for minute)

Item No. 7 Greenwood Yard – Declaration of Western Portion (Buffer Land) Surplus Property

Hamish Wilson

The Board received the deputation for information.
(See Item No. 7 for minute)

Item No. 9 U-Pass Policy Framework

Anne Boucher
Daniel Lis
Adam Asmar
Lauren Emberson
Razi Syed
Maklane Dewever
Braelyn Guppy

The Board received the deputations for information.
(See Item No. 9 for minute)

Item No. 10 New TTC Services – Southwest Toronto

Tim Scott

The Board received the deputation for information.
(See Item No. 10 for minute)

Item No. 12 Relief Line South – Tunnel Design

Alan Yule
Hamish Wilson

The Board received the deputations for information.
(See Item No. 12 for minute)

1. Chief Executive Officer’s Report – March 2018 Update

The Board received the Chief Executive Officer’s Report – March 2018 Update for information. 

Correspondence submitted by: Philip Webb

2. Approved Minutes of the Advisory Committee on Accessible Transit (ACAT) General Monthly Meeting for January 26, 2018

ACAT Chair Raymond Dell’Aera introduced this item. 

Following the ACAT Chair’s comments the Board received for information the approved minutes from the Advisory Committee on Accessible Transit (ACAT) General Monthly Meeting of January 26, 2018.

3. Presentation: CreateTO – Integrated Real Estate Service Delivery Model

Antoinette Tummillo, Transition Lead, CreateTO and David Jollimore, Director of Real Estate Services, City of Toronto delivered a presentation entitled “CreateTO: Integrated Real Estate Service Delivery Model.

The Board received the presentation for information.   

4. Toronto-York Spadina Subway Extension – Procurement Authorization Amendment

It is recommended that:

1. The Board authorize a contract amendment to Black and McDonald Limited for 1.Contract C13SB17600 – On-Call Miscellaneous Services, increasing the contract upset limit amount by $8,300,000.00 bringing the total upset limit amount to $29,800,000.00 and extending the contract expiry date to July 2018.

Approved

5. Toronto-York Spadina Subway Extension (TYSSE) Claims Settlement Update

It is recommended that the Board:

1. Receive a confidential update related to the status of TYSSE claims settlement.
2. Authorize that the information provided in the confidential update is to remain confidential in its entirety as it contains information or communication that is subject to solicitor – client privilege. 

Approved

6. Surplus Property Review – Phase 2 Update

Staff provided a verbal correction to Table 1 (2017 $) on page 3 of the report to adjust the Estimated Redevelopment Value after TTC Protection (analysis by Cushman & Wakefield) for Properties having TTC Operations/Infrastructure with Redevelopment Feasibility from $180M to $163M as a result of an amendment to the figures provided in the Confidential Attachment. 

It is recommended that the Board:

1. Receive this report and direct staff to provide CreateTO with a copy including the Attachment 1; and
2. Authorize the public release of the information contained in Attachment 1 once any property, or any portions thereof, have been formally declared surplus by the Board.

Approved

7. Greenwood Yard – Declaration of Western Portion (Buffer Land) Surplus Property

It is recommended that the Board:

1. Declare the western portion of the Greenwood Yard buffer lands measuring approximately 11,500m² in area, shown as Parts 1 and 2 on Appendix 1, surplus to the present and future operational needs of the TTC, in accordance with TTC By-Law No. 2 and Policy 8.2.0 Disposal of Surplus Property, Acquisition of Real Property, Office and Short term Leases.
2. Authorize staff to release TTC’s operational management of the surplus lands to the City of Toronto as per City Council Decision of December 13, 2016, through the appropriate staff committee process established as part of the City-wide Real Estate Model, on terms and conditions satisfactory to TTC's General Counsel.
3. Authorize staff to enter into a memorandum of understanding (MOU) with City Parks, Forestry and Recreation Division, which outlines the maintenance and operational responsibilities for the surplus lands and the remaining buffer lands (shown as Part 3 on Appendix 1) on substantially the terms outlined in the letter from Ward 30 Councillor Paula Fletcher dated November 20, 2017 (attached as Appendix 2), on terms and conditions satisfactory to TTC's General Counsel.
4. Authorize staff to amend the agreement between TTC and the Oakvale Avenue Residents Association (OKRA), as required, to align with the maintenance and operational responsibilities outlined in the MOU, also on terms and conditions satisfactory to TTC's General Counsel.
5. Authorize staff to terminate the license agreement dated August 14, 2013 between TTC and The Pocket Community Association (PCA), respecting the lands shown as Parts 1 and 2 on Appendix 1, as per City Council Decision of December 13, 2016 and in accordance with the termination provisions in the agreement, on terms and conditions satisfactory to TTC's General Counsel.

Approved

8. TTC Pension Fund Society Administration 
 
Chair Colle moved the following motion:
 
That Recommendation No. 2 in the report be struck out and the following action be included in the implementation plan for the proposal:
 
On or before July 1, 2021, ATU, Local 113 and TTC shall review the implementation of the PFS Proposal to ensure that it has met the goals and objectives of each party. On completion of the review, TTC staff shall present a report detailing the results of the review, and any associated recommendations, for consideration by the Board.

The motion by Chair Colle carried and the staff recommendations were adopted, as amended, and as follows: 

It is recommended that:

1. The Board approve the PFS Proposal and recommendations, as attached to this report as Attachment 1.

9. U-Pass Policy Framework

Commissioner Mihevc moved the staff recommendations, as follows:

It is recommended that the TTC Board:

1. Approve the addition of a new TTC U-Pass fare type and pass product in accordance with the U-Pass Fare Policy framework;
2. Approve the U-Pass Fare Policy framework, as defined in this report;
3. Authorize the TTC CEO to negotiate and enter into any agreement(s) necessary to implement a U-Pass; and
4. Direct staff to report back in 2019 with analysis on part-time post-secondary students and students attending Private Career Colleges, including a review of the current Post-Secondary Metropass.

Chair Colle requested a recorded vote:

In favour: Chair Colle, Commissioners Byers, Campbell, De Laurentiis, Fragedakis, Lalonde, Mihevc and Minnan-Wong

Opposed: None

Not present for the recorded vote:  Vice-Chair Heisey and Commissioner Crisanti

The motion by Commissioner Mihevc carried unanimously.

10. New TTC Services – Southwest Toronto

It is recommended that the TTC Board:

1. Approve a bus service to operate between Park Lawn Loop and Mimico GO Station to be implemented by September 2018, subject to infrastructure and operational requirements being met.
2. Approve a bus service to operate along The West Mall from Kipling Station to Sherway Gardens to be implemented in September 2018, subject to infrastructure and operational requirements being met.
3. Note that a post-implementation report will be submitted to the Board in the fall of 2019.

Approved

Correspondence submitted by: G & B Gerber
Correspondence submitted by: Councillor Mark Grimes

11. Eglinton Crosstown LRT Interchange Stations – Final Designs

Commissioner De Baeremaeker moved the following motion:

That TTC staff work with City of Toronto Transportation to examine the feasibility of creating bus only lanes into and out of Kennedy Station and to/from Eglinton Avenue East, with the goal of improving the efficiency of TTC bus operations.

The motion by Commissioner De Baeremaeker carried.

Chair Colle moved the following motion:

That Metrolinx be advised that it is the position of the TTC and the TTC's Advisory Committee on Accessible Transit (ACAT) that ease-of-travel on public transit is fundamental and achievable through the development of consistent wayfinding, including symbols, nomenclature and typography on signage in stations.

The TTC Board requests that the TTC's seamless wayfinding standard, developed and evolved over many years, and familiar to Toronto's travelling public, be applied at LRT stations that connect with the TTC's subway system to ensure seamless travel that is accessible to all.

The motion by Chair Colle carried. 

Commissioner Fragedakis moved the following motion:

That TTC staff work with City of Toronto staff to examine the pedestrian realm and mobility functionality in and around Cedarvale, Eglinton and Kennedy stations.

The motion by Commissioner Fragedakis carried.

The staff recommendations were adopted, as amended.

12. Relief Line South – Tunnel Design

 It is recommended that:

1. The Board authorize the award of Contract G85-356 for tunnel design for the Relief Line South to Arup Canada Inc. in the upset limit amount of $16,000,000.00 for a two year duration from the notification of award on the basis of the highest total weighted score. 
   Approved

13. Wilson Bus Garage - Upgrades

It is recommended that the Board:

1. Authorize award of Contract No. C1-51, Wilson Bus Garage Ventilation Upgrades, Anti-slip Flooring in Fuelling Lanes Area, Bus Washracks Upgrade and Overhead Door Replacement, to Black and McDonald Limited, in the amount of $35,685,400.00, inclusive of all taxes on the basis of lowest total bid price. Refer to Appendix E.

The total bid price for Contract No. C1-51 is comprised of all labour, equipment and materials to undertake the work for Construction Packages C1-41, Wilson Bus Garage Ventilation Upgrades, C1-47, Wilson Bus Garage Anti-slip Flooring in Fuelling Lanes Area, C60-10, Wilson Bus Garage Bus Washracks Upgrade, and C60-11, Wilson Bus Garage Overhead Door Replacement.

Approved

14. Entrance Connection to Dundas Station

Vice-Chair Heisey moved that the item be deferred to the April 11, 2018 TTC Board meeting.

The motion by Vice-Chair Heisey carried.

15. Antenna Lease Renewal – 2180 Yonge Street

It is recommended that the Board:

1. Authorize staff to execute an agreement to extend the License between The Ontario Educational Communications Authority (TVO) and the TTC for communications antennas located at 2180 Yonge Street, Toronto for a term of 5 years, with an additional 5 year extension option, on the terms and conditions outlined in this report, satisfactory to TTC's General Counsel.

Approved

The meeting adjourned at 4:19 p.m.