Board Meeting - May 8, 2018

J. Colle (Chair), A. Heisey, Q.C. (Vice-Chair), R. Byers, V. Crisanti, G. De Baeremaeker, J. De Laurentiis, M. Fragedakis, J. Mihevc and D. Minnan-Wong (Members), R. Leary, J. Fraser, C. Greenwood, M. MacRae, G. Piemontese, B. Ross, J. Ross, S. Reed Tanaka, J. Taylor, K. Watson, D. Wright, M. Atlas, S. Conforti, S. Lam, B. Leck, R. Wong, K. Lee and C. Finnerty.

T. Baik and C. Bergquist, were present for Item 3.

A. Yoannis was present for Item 5.

P. Kraft, M. Stevenson (TTC), D. Logie (CreateTO), D. Jollimore (City of Toronto Real Estate Services), N. Cohen, J. Colman. M. Stesco (Cushman Wakefield) were present for Item 6.

J. Kervin, P. Kraft (TTC), D. Logie, M. Whelan (CreateTO) and D. Jollimore (City of Toronto Real Estate Services) were present for Item 19.

D. Magisano (Mayor's Office) and D. Stewart (Chair’s Office) were also present.

J. Colle was in the Chair.

J. Colle (Chair), A. Heisey, Q.C. (Vice-Chair), R. Byers, J. Campbell, V. Crisanti, G. De Baeremaeker, J. De Laurentiis, M. Fragedakis, R. Lalonde, J. Mihevc and D. Minnan-Wong (Members), R. Leary (Chief Executive Officer – Acting), J. Fraser (Acting Deputy Chief Operating Officer), C. Greenwood (Acting Chief Service Officer), M. MacRae (Executive Director – Human Resources), J. O'Grady (Chief Safety Officer), G. Piemontese (Chief People Officer), S. Reed Tanaka (Chief Capital Officer), B. Ross (Executive Director – Corporate Communications), J. Ross (Acting Chief Operating Officer), J. Taylor (Chief of Staff), K. Watson (Chief Customer Officer/Deputy CEO), D. Wright (Chief Financial Officer), M. Atlas (Associate General Counsel), S. Conforti (Head of Finance & Treasurer), J. Darwood (Head – Strategy and Service Planning), I. Dickson (Manager – Design and Wayfinding), B. Leck (Head of Legal and General Counsel), M. Mis (Manager – Service Planning), H. Nagi (Head – Rail Cars & Shops), R. Wong (Head – Streetcar Maintenance & Infrastructure), K. Lee (Head - Commission Services) and C. Finnerty (Co-ordinator – Secretariat Services) were present.

J. Colle was in the Chair.  A. Heisey assumed the Chair at 3:45 p.m.  J. Colle assumed the Chair at 3:54 p.m.

Nil

Vice-Chair Heisey moved that the Board approve the minutes of the meeting held on Wednesday, April 11, 2018 and Monday, April 16, 2018.

The motion by Vice-Chair Heisey carried.

Nil

Nil

Nil

Item No. 3 Toronto York Spadina Subway Extension (TYSSE) Claims Settlement Update

Emily Daigle

The Board received the deputation for information.
(See Item No. 3 for minute)

Item No. 7 Capacity Improvements on Bus and Subway Services

Shelagh Pizey-Allen
Michael Rosenberg

The Board received the deputations for information.
(See Item No. 7 for minute)

Item No. 12 Yonge Subway Extension – Geotechnical and Hydrogeological Consultant Services

Hamish Wilson

The Board received the deputation for information.
(See Item No. 12 for minute)
Item No. 13 Fleet Life Extension – Line 3 Scarborough
Hamish Wilson
The Board received the deputation for information.
(See Item No. 13 for minute)

Nil

Nil

Nil

1. Chief Executive Officer’s Report – May 2018 Update

The Board received the Chief Executive Officer’s Report – May 2018 Update for information. 

2. Approved Minutes of the Advisory Committee on Accessible Transit (ACAT) General Monthly Meeting for March 29, 2018

ACAT Chair Raymond Dell’Aera introduced this item. 

Following the ACAT Chair’s comments the Board received for information the approved minutes from the Advisory Committee on Accessible Transit (ACAT) General Monthly Meeting of March 29, 2018.

3. Toronto-York Spadina Subway Extension (TYSSE) Claims Settlement Update

Commissioner De Baeremaker moved the staff recommendations, with the addition of clause 3. below:

1. Receive a confidential update related to the status of TYSSE claims settlement.
2. Authorize that the information provided in the confidential update is to remain confidential in its entirety as it contains information or communication that is subject to solicitor – client privilege. 
3. That staff investigate the concerns expressed regarding the non-functioning elevators at Vaughan Metropolitan Centre station.

The motion by Commissioner De Baeremaeker carried. 

4. Negotiation with Bombardier Transportation Canada Ltd. on Liquidated Damages due to Delays in Streetcar Deliveries

It is recommended that the Board:

1. Approve the recommendation as set out in the Confidential Attachment, as amended by the Committee of the Whole;
2. Authorize that the information provided in the confidential attachment is to remain confidential in its entirety as it contains information that is subject to solicitor-client privilege.

Approved

5. Large Litigation Matters

It is recommended that the Board:

1. Approve the Confidential Recommendations as set out in the Confidential Attachment 1;
2. Authorize that the information and recommendation provided in the Confidential Attachment 1 is to remain confidential in its entirety as it contains advice which is subject to solicitor-client privilege.

Approved

6. Office Consolidation Strategy

It is recommended that the Board:

1. Authorize staff to work with City and CreateTO staff to develop a detailed business case and implementation plan for the consolidation of TTC’s staff offices, that meets TTC business needs, including consideration for satellite office space as required for business efficiency, and report back to the Board with the findings in Q1 2019.  

Approved 

7. Capacity Improvements on Bus and Subway Services

Chair Colle moved the following motion:

That the Chief Executive Officer be directed to include in the TTC’s 2019 budget submission one additional gap train on Line 1 in both the am and pm peak periods.

The motion by Chair Colle carried and the staff recommendations were adopted, as follows:

It is recommended that the TTC Board:

1. Approve the following four capacity improvements to be implemented in the fall of 2018, starting in September:
   1. improve service reliability on Line 1
   2. relieve peak crowding on 20 bus routes
   3. relieve off-peak crowding on 14 bus routes
   4. implement 7 new express services in the peak periods on a trial basis
2. Direct TTC staff to include the required costs to annualize this service in the 2019 TTC Operating Budget, currently estimated at $10.5 million gross with an $8.5 million net impact on subsidy after accounting for $2 million in incremental passenger revenue.
3. Increase the TTC conventional service 2018 approved complement of 14,423 by 84 positions to support and deliver capacity improvement initiatives, resulting in an amended 2018 approved complement of 14,507.
4. Forward this report to City Budget Committee, City of Toronto’s Planning and Transportation Services, Financial Services departments and Metrolinx.

8. Improving Transit Service for Major Music Festivals

Chair Colle moved the following motion:

That the TTC Board forward this report to the Ontario Place Board with a request that consideration be given to the incorporation of a transit friendly hub in the planning study for Ontario Place.

The motion by Chair Colle carried and the staff recommendations were adopted, as follows:

It is recommended that the Board:

1. Receive the report for information; and
2. Direct staff to forward this report to Councillor Mike Layton, City of Toronto Transportation Services, Toronto Music Advisory Council, Exhibition Place, Ontario Place and Metrolinx for information.

9. Improving Directional Signage for TTC Services at Pearson Airport

Vice-Chair Heisey moved the following motion:

1. As the TTC is by far the largest public transit provider in the GTHA, the TTC’s 192 Airport Rocket sees 1.6 million annual trips to and from Kipling Station to both terminals 1 and 3. Visitors arriving at Lester B. Person International Airport should be greeted with prominent, unambiguous signage and wayfinding to TTC services;
2. That signage and wayfinding must be clear and unmistakable for visitors who wish to take the TTC’s affordable and convenient 192 Airport Rocket service;
3. As such, the TTC Board requests that the Greater Toronto Airports Authority (GTAA) promote a seamless customer experience for those who transfer to and from public transit at Pearson. This can be achieved by making wayfinding signage more prominent and distinct than currently exists, emphasizing the availability of the TTC’s 192 Airport Rocket as an important transportation option for those arriving at both terminals of Lester B. Person International Airport; and
4. That the TTC Board requests that the GTAA install more prominent signs at arrivals directing passengers to public transit options including, specifically the TTC’s 192 Airport Rocket, similar to the approach used at Pierre Elliot Trudeau Airport in Montreal.  Furthermore, that additional signs posted at regular intervals along the path leading to the TTC’s 192 Airport Rocket pick-up points at both terminals. 
   The motion by Vice-Chair Heisey carried and the staff recommendations were adopted, as follows:

It is recommended that the Board:  

1. Approve the proposed steps for wayfinding improvements; and
2. Authorize TTC staff to develop a partnership with GTAA on shared media resources.

10. Surplus Property – 996 Woodbine Avenue

It is recommended that the Board:

1. Authorize staff to declare the corporate real estate asset located at 996 Woodbine Avenue surplus to the operational needs of the TTC, subject to the retention of a stratified fee simple interest and an easement in favour of the City, in accordance with TTC Procedural By-law No. 2 and TTC Policy 8.2.0 – Disposal of Surplus Property, Acquisition of Real Property, Office and Short Term Leases.
2. Authorize the release of the asset to the City of Toronto through the Technical Review Committee (TRC) process, on terms and conditions satisfactory to TTC’s General Counsel

Approved 

11. Structural Assessment & Design Services Triennial Contract

It is recommended that the Board authorize:  

1. Award of Contract G85-365, Structural Assessment & Design Services – Triennial Contract in the upset limit amount of $12,000,000, inclusive of all taxes on the basis of highest total weighted scores, to the following companies:

Nil