Board Meeting - December 12, 2019

Meeting No. 2038 held on Tuesday, November 12, 2019

Public Presentations - December 12, 2019

Item 1. Chief Executive Officer's Report - December 2019 Update (For Information)

• Staff report for item 1
• Decision for item 1

Item 2. Approved Minutes of the Advisory Committee on Accessible Transit (ACAT) General Monthly Meetings for October 31, 2019 (For Information)

• Staff report for item 2
• Decision for item 2

Item 3. Presentation to 2019 Retiring Members of the Advisory Committee on Accessible Transit (ACAT) (For Action)

• Staff report for item 3
• Decision for item 3

Item 4. 40, 45 & 50 Years Long Service Acknowledgement for 2019 (For Information)

Confidential Attachment - this report is about a proposed or pending land acquisition or disposition of land for municipal or local board purposes.

• Staff report for item 4
• Decision for item 4

Item 5. Toronto-York Spadina Subway Extension - Downsview Park Station Contract A35-25 (For Action)

This report is about litigation or potential litigation and contains advice or communications that are subject to solicitor-client privilege.

• Staff report for item 5
• Decision for item 5

Item 6. Financial Update for the Period Ended October 5, 2019 and Major Projects Update (For Information)

• Staff report for item 6
• Decision for item 6

Item 7. Supply of Genuine OEM Cummins Parts (For Action)

• Staff report for item 7
• Decision for item 7

Item 8. Design Services - Streetcar and Bus Infrastructure (For Action)

• Staff report for item 8
• Decision for item 8

Item 9. Subway Public Washroom Cleaning (For Action)

• Staff report for item 9
• Decision for item 9

Item 10. North York Community Council Member Motion NY8.47: Allen Greenway Improvements (For Action)

• Staff report for item 10
• Decision for item 10

Item 11. City Council Transmittal - Audit Committee Item 4.1 - Cyber Safety: A Robust Cyber-security Program Needed to Mitigate Current and Emerging Threats (For Action)

• Staff report for item 11
• Decision for item 11

Item 12. Notice of Motion - Review of 70 O'Connor Bus Route (For Action)

Submitted by Commissioner Bradford and seconded by Commissioner McKelvie.

• Staff report for item 12
• Decision for item 12

Item 13. Notice of Motion - Review of 92 Woodbine South Bus Route (For Action)

Submitted by Commissioner Bradford and seconded by Commissioner McKelvie.

• Staff report for item 13
• Decision for item 13

Item 14. Notice of Motion - Improving Accessibility Connections (For Action)

Submitted by Vice-Chair Heisey and seconded by Commissioner De Laurentiis.

• Staff report for item 14
• Decision for item 14

Item 15. Subway Closures - 2019 Review and 2020-2022 Forecast (For Action)

• Staff report for item 15
• Decision for item 15

Item 16. 5-Year Service Plan & 10-Year Outlook (For Action)

• Staff report for item 16
• Staff presentation for item 16
• Decision for item 16

Item 17. Audit, Risk and Compliance: Emergency Management Program Update (For Action)

• Staff report for item 17
• Decision for item 17

A. Heisey, Q.C., J. De Laurentiis, R. Lalonde, J. McKelvie, D. Minnan-Wong, and J. Oscborne, (Commissioners), R. Leary, J. La Vita, B. Leck, F. Monaco, G. Downie, K. Watson, M. MacRae, S. Reed Tanaka, J. Ross, J. Tayolor, R. Wong, M. Atlas, S. Ambrozy, C. Finnerty, K. Lee and A. Farnsworth were present.
D. Magisano (Mayor's Office) and R. Van Fraassen (Chair's Office) were also present.
A. Heisey was in the Chair.

A. Heisey, Q.C. (Vice-Chair), B. Bradford, S. Carroll, J. De Laurentiis, J. Karygiannis, R. Lalonde, J. McKelvie, D. Minnan-Wong, J. Osborne (Commissioners), R. Leary (Chief Executive Officer), G. Downie (Chief of Major Projects), O. Kobylansky (Executive Director – Operations), B. Leck (General Counsel), K. Llewellyn-Thomas (Chief Customer Officer), M. MacRae (Executive Director – Business Transformation), F. Monaco (Chief of Infrastructure and Engineering), J. O'Grady (Chief Safety Officer), J. Taylor (Chief of Staff), K. Watson (Deputy CEO - Operations), R. Wong (Chief of Vehicles), M. Atlas (Associate General Counsel), B. Case (Head – Vehicle Programs), D. Geddes (Head - Wheel-Trans), M. DeToma (Senior Communications Advisor), C. Finnerty (Manager – CEO Business Support & Council Relations – acting), K. Lee (Head – Commission Services) and A. Farnsworth (Co-ordinator – Secretariat Services) were present.

A. Heisey was in the Chair. 

Nil

Commissioner Lalonde moved that the Board approve the minutes of meeting 2038 held on Tuesday, November 12, 2019.

The motion by Commissioner Lalonde carried.

Nil

Commissioner Carroll moved that the Board add Councillor Gord Perks and Eli Aaron to the list of presenters for Item No. 16.

The motion by Commissioner Carroll was approved.

• Item No. 12: Notice of Motion – Review of 70 O’Connor Bus Route
  Raymond Shen
  The Board received the deputation for information (see Item 12 for minute).
• Item No. 14: Notice of Motion – Improving Accessibility Connections
  Adam Cohoon
  The Board received the deputation for information (see Item 14 for minute).
• Item No. 15: Subway Closures – 2019 Review and 2020-2022 Forecast
  Adam Cohoon
  The Board received the deputation for information (see Item 14 for minute).
• Item No. 16: 5-Year Service Plan & 10-Year Outlook
  Alan Yule
  Adam Cohoon
  Kaylie Thiessen (Unifor)
  Raymond Shen
  Hamish Wilson
  Brenda Thompson (Scarborough Transit Action)
  Councillor Gord Perks (City of Toronto)
  John Bossons
  Andy Gort (Federation of North Toronto Ratepayers’ Associations)
  Sean Meaghre (TTCriders)
  Eli Aaron (Toronto Youth Cabinet)
  The Board received the deputations for information (see Item 16 for minute).

1. Chief Executive Officer’s Report – December 2019 Update

The Board received the Chief Executive Officer’s Report – December 2019 Update for information. 

2. Approved Minutes of the Advisory Committee on Accessible Transit (ACAT) General Monthly Meeting for October 31, 2019

ACAT Vice-Chair Angela Rebeiro introduced this item. 

Following the ACAT Vice-Chair’s comments the Board received for information the approved minutes from the Advisory Committee on Accessible Transit (ACAT) General Monthly Meeting for October 31, 2019.

Received

3. Presentation to 2019 Retiring Members of the Advisory Committee on Accessible Transit (ACAT)

It is recommended that:

1. The TTC Chair presents the retiring ACAT members with plaques and certificates indicating that they will receive a transit pass for the equivalent number of terms served, in recognition of their contribution.

Approved

4. 40, 45 & 50 Years Long Service Acknowledgement for 2019

The Board received the report for information and acknowledged long serving staff.

Received

5. Toronto-York Spadina Subway Extension – Downsview Park Station Contract A35-25

It is recommended that the TTC Board:

1. Approves the recommendation outlined in the confidential attachment; and
2. Authorizes the information contained in the confidential attachment to remain confidential as it contains advice that is subject to solicitor-client privilege.

Approved

6. Financial Update for the Period Ended October 5, 2019 and Major Projects Update

The Board received the report for information.

Received

7. Supply of Genuine OEM Cummins Parts 

It is recommended that the TTC Board:

1. Authorizes issuing contracts for the supply of Genuine OEM Cummins parts for the three-year period from January 1, 2020 to December 31, 2022 to 10 companies in the upset limit amounts as follows, which include applicable taxes:
   1. Rush Truck Centres of Canada Ltd. for the supply of 594 parts in the total upset limit amount of $30,975,000 CDN.
   2. The Aftermarket Parts Company, LLC for the supply of 181 parts in the total upset limit amount of $3,518,000 CDN.
   3. City View Bus Sales & Service Ltd. for the supply of 39 parts in the total upset limit amount of $2,018,000 CDN.
   4. Mississauga Bus, Coach & Truck Repairs Inc. for the supply of four parts in the total upset limit amount of $1,828,000 CDN.
   5. North American Transit Supply Corp. for the supply of seven parts in the total upset limit amount of $1,691,000 CDN.
   6. Toromont Material Handling for the supply of 11 parts in the total upset limit amount of $738,000 CDN.
   7. Integrated Distribution Systems L.P. for the supply of three parts in the total upset limit amount of $79,000 CDN.
   8. Mohawk Mfg. & Supply Co. for the supply of three parts in the total upset limit amount of $5,000 CDN.
   9. Tokmakjian Inc. dba Tok Performance for the supply of two parts in the total upset limit amount of $4,000 CDN.
   10. Kenworth Montreal, Division of Paccar Canada for the supply of one part in the total upset limit amount of $1,000 CDN.
       Approved

8. Design Services – Streetcar and Bus Infrastructure 

It is recommended that the Board authorizes:

1. Award of Contract G85-381, Design Services – Streetcar and Bus Infrastructure, in the upset limit amount of $15,000,000, inclusive of all taxes on the basis of the highest total weighted scores, to the following companies:

• Chisholm Fleming and Associates  $5,000,000
• HDR Corporation  $5,000,000
• Morrison Hershfield Limited  $5,000,000
  
  Total Overall Upset Limit Amount  $15,000,000

Approved

9. Subway Public Washroom Cleaning 

It is recommended that the TTC Board:

1. Authorizes the award of a contract to Aurum & Tri-Clean JV Inc. for subway public washroom cleaning services for a five-year period commencing upon notification of award, on the basis of lowest-priced compliant bid, in the total upset limit amount of $13,466,000.00 inclusive of all taxes; and
2. Delegates authority to the CEO to add up to $6,000,000.00 (including applicable taxes) to the contract with Aurum & Tri-Clean JV Inc. to cover the cost of subway public washroom cleaning during the two-year period following the initial five-year period, under the same contract terms and conditions as the contract allows staff to exercise a two-year extension option subject to mutually agreeable rates and satisfactory company performance.

Approved

10. North York Community Council Member Motion NY8.47: Allen Greenway Improvements 

It is recommended that the TTC Board considers item E of North York Community

Council’s decision as follows:

1. Request TTC staff to report back to the Board by November 2020 on the feasibility of a new Dell Park Avenue entrance/exit to Lawrence West subway station given that the subway platform extends south of the roadway.
   Approved

11. City Council Transmittal – Audit Committee Item 4.1 – Cyber Safety: A Robust Cybersecurity Program Needed to Mitigate Current and Emerging Threats 

Vice-Chair Heisey moved the following motion:

That the Board adopts Recommendation 1 of City Council’s decision, and supports in principle Recommendations 2, 3 and 4 to provide the necessary support to the Chief Technology Officer, City of Toronto, in order to respond to City Council’s direction.

Approved

12. Notice of Motion – Review of 70 O’Connor Bus Route (submitted by Commissioner Bradford, seconded by Commissioner McKelvie) 

It is recommended that the Board directs staff to investigate and report back by Q1/2020 on the 70 O'Connor bus route reliability, in response to Steve Munro's published analysis on his website stevemunro.ca on November 20, 2019.

Approved

13. Notice of Motion – Review of 92 Woodbine South Bus Route (submitted by Commissioner Bradford, seconded by Commissioner McKelvie) 

It is recommended that the Board directs staff to investigate and report back by Q1/2020 on the 902 Woodbine South bus route service levels, customer experience and the feasibility of making improvements.

Approved

14. Notice of Motion – Improving Accessibility Connections (submitted by Vice-Chair Heisey, seconded by Commissioner De Laurentiis) 

1. Revise TTC's Entrance Connections policy, in consultation with the Advisory Committee on Accessible Transit, to provide for consistency in accessible paths and the provision of accessible features involving all future private and public development connection agreements, including interchange stations to conform to TTC's own design standards for accessibility in elevators.

Approved

15. Subway Closures - 2019 Review and 2020-2022 Forecast 

Commissioner McKelvie moved the following motion:

1. That staff report back in Q2 2020 on options for rapid deployment of dedicated bus and streetcar priority lanes that could quickly be enacted on a temporary basis, for example during a planned subway or unplanned Scarborough RT closure.

The motion by Commissioner McKelvie carried.

The staff recommendations were considered as follows:

It is recommended that the TTC Board:

1. Endorses the 2020 Subway Closure Plan and directs staff to report on changes through the CEO report; and
2. Forwards this report to the General Manager, Transportation Services, City of Toronto for information.

Approved

16. 5-Year Service Plan & 10-Year Outlook 

Commissioner Karygiannis moved the following motion:

That the TTC Board directs staff to consider opportunities to implement service enhancement pilot programs in growth priority areas.

The motion by Commissioner Karygiannis carried.

Commissioner McKelvie moved the following motion:

The TTC Board directs that:

1. Any planning or investigation of exclusive bus lanes along the Eglinton Avenue East Corridor (from Kennedy Station to the University of Toronto, Scarborough) recognizes the future Eglinton East Light Rail Transit (EELRT) and does not impede the planned route or construction viability of the EELRT in any way.
2. Staff investigate the potential for exclusive bus lanes on Lawrence Avenue East given that there are no plans for higher order transit along this route in the future.

The motion by Commissioner McKelvie carried.

Commissioner Bradford moved the following motion:

1. The Toronto Transit Commission Board requests that TTC staff report back to the TTC Board in Q1 2020 on a prioritization plan, implementation timeline and integrated work plan for the Proposed Enhanced Priority Corridors, as identified in the 5-Year Service Plan, in consultation with the General Manager, Transportation Services and Chief Engineer & Executive Director, Engineering & Construction Services.

The motion by Commissioner Bradford carried.

The staff recommendations were considered as follows:

It is recommended that the TTC Board:

1. Approves the 5-Year Service Plan & 10-Year Outlook as the basis for annual service planning for 2020-2024, and:
   1. approves the 20-point action plan that identifies specific initiatives to improve service for TTC customers between 2020 and 2024;
   2. directs staff to include the funding requirements outlined in the Financial Summary of this report for consideration in annual TTC Operating and Capital Budget deliberations;
   3. directs staff to seek Board approval for upcoming annual service plans in Q3 of the year prior to the service year.
2. Approves 2020 services changes in Attachment 3 including:
   1. service modifications to the community bus routes outlined in Attachment 3. This includes service changes on the 400 Lawrence Manor, 402 Parkdale, 404 East York and 405 Etobicoke.
   2. service modifications to the overnight network outlined in Attachment 3. This includes discontinuing the 365 Parliament and extending service on the 339 Finch East.
   3. updating the TTC Service Standards to include a new social-equity focused consultation process and productivity standard outlined in Attachment 3.
   4. updating the TTC Service Standards comparison of effects on customers’ assessment framework used to determine whether routing changes result in an overall benefit or inconvenience to customers as outlined in Attachment 3.
3. Directs staff to work in partnership with the General Manager of Transportation Services and the Chief Planner and report back in Q1 2020 on an implementation plan for prioritizing surface transit on the top five priority corridors as identified in Action 4.1.
4. Directs staff to forward the 5-Year Service Plan & 10-Year Outlook to all City Councillors, the General Manager of Transportation Services and the Chief Planner, as well as the General Managers of MiWay, Brampton Transit, York Region Transit, Durham Region Transit and Metrolinx.

Approved

Correspondence submitted by: Unifor; Scarborough Transit Action; John Bossons; Federation of North Toronto Residents’ Associations (FoNTRA)

17. Audit, Risk and Compliance: Emergency Management Program Update 

Commissioner Lalonde moved the following motion:

That the Board adopt the recommendation of the Audit & Risk Management Committee to direct staff to report back to the Audit & Risk Management Committee no later than Q3 2020 on the progress made on the initiatives and next steps identified in this report.

Approved

The meeting adjourned at 4:20 p.m.