Board Meeting - November 12, 2019

Requests to speak must be registered by noon of the business day preceding meeting day. A final deputation list will be distributed at the meeting.

Item 1. Chief Executive Officer's Report - November 2019 Update (For Information)

• Staff report for item 1
• Decision for item 1

Item 2. Approved Minutes of the Advisory Committee on Accessible Transit (ACAT) General Monthly Meetings for September 26, 2019 (For Information)

• Staff report for item 2
• Decision for item 2

Item 3. Appointment of Members to the Advisory Committee on Accessible Transit (ACAT) (For Action)

This report deals with personal matters about an identifiable individual.

• Staff report for item 3
• Decision for item 3

Item 4. Proxy to Vote TTC Shares in Toronto Coach Terminal Inc. (TCTI) (For Action)

• Staff report for item 4
• Decision for item 4

Item 5. Supply of Diesel Fuel (For Action)

• Staff report for item 5
• Decision for item 5

Item 6. Supply of Rockwell/Meritor Parts (For Action)

• Staff report for item 6
• Decision for item 6

Item 7. Notice of Motion - Restriction of Vaping Advertising on TTC Property (For Action)

Submitted by Vice-Chair Heisey and seconded by Commissioner De Laurentiis.

• Staff report for item 7
• Decision for item 7

A. Heisey, Q.C. (Vice-Chair), B. Bradford, S. Carroll, J. De Laurentiis, R. Lalonde, J. McKelvie, J. Osborne (Commissioners), R. Leary (Chief Executive Officer), G. Downie (Chief of Major Projects), O. Kobylansky (Executive Director – Operations), J. La Vita (Chief Financial Officer – acting), B. Leck (General Counsel), K. Llewellyn-Thomas (Chief Customer Officer – acting), M. MacRae (Executive Director – Business Transformation), F. Monaco (Chief of Infrastructure and Engineering), J. O'Grady (Chief Safety Officer), J. Taylor (Chief of Staff), K. Watson (Deputy CEO - Operations), R. Wong (Chief of Vehicles), M. Atlas (Associate General Counsel), B. Case (Head – Vehicle Programs), M. De Toma (Senior Communications Advisor), C. Finnerty (Manager – CEO Business Support & Council Relations – acting), D. Geddes (Head - Wheel-Trans), P. Laurin (Head – Engineering), K. Lee (Head – Commission Services) and A. Farnsworth (Co-ordinator – Secretariat Services) were present.

A. Heisey was in the Chair. 

Commissioner Lalonde moved that the Board approve the minutes of meeting 2038 held on Tuesday, November 12, 2019.

The motion by Commissioner Lalonde carried.

1. Chief Executive Officer’s Report – November 12, 2019 Update

The Board received the Chief Executive Officer’s Report – November 2019 Update for information. 

2. Approved Minutes of the Advisory Committee on Accessible Transit (ACAT) General Monthly Meeting for September 26, 2019

ACAT Chair Mazin Aribi introduced this item. 

Following the ACAT Chair’s comments the Board received for information the approved minutes from the Advisory Committee on Accessible Transit (ACAT) General Monthly Meeting for September 26, 2019.

3. Appointment of Members to the Advisory Committee on Accessible Transit (ACAT)

It is recommended that the TTC Board:

1. Approve the appointment of the five candidates named in the Confidential Attachment, for a term starting on January 1, 2020 to December 31, 2022.
2. Approve the appointment of the candidates named in the Confidential Attachment for a term starting on January 1, 2020 to December 31, 2020, to re-establish a pool to draw from in the event a member does not accept or complete their term.
3. Authorize the public release of the names of the appointed candidates upon approval of the confidential recommendations.
4. Approve changes to the ACAT new member recruitment process in 2020 for one-year on a trial basis, as outlined in this report.

Approved

Vice-Chair Heisey welcomed the ACAT members as appointed: Carmen Galvan, Debbie Gillespie, Sean Hollingsworth, Angela Marley, Mahendan Sivabalasundaram. Vice-Chair Heisey also welcomed Ann-Marie Cole, Catherine Duchastel and Hans Winther who have been appointed to the member pool.

4. Proxy to Vote TTC Shares in Toronto Coach Terminal Inc. (TCTI)

It is recommended that the Board:

1. Approve the attached proxy to exercise the 10,000 TTC Shares in TCTI.

Approved

5. Supply of Diesel Fuel

It is recommended that the TTC Board:

1. Authorize the award of a contract to Canada Clean Fuels Inc. for the supply and delivery of gasoline and diesel fuel on the basis of lowest-priced qualified proposal, in the total upset limit amount of $632,000,000 CDN (including applicable taxes), on terms and conditions satisfactory to the TTC’s General Counsel, for the five-year period from January 1, 2020 to December 31, 2024; and
2. Delegate authority to the CEO to add up to $280,000,000 CDN (including applicable taxes) to the contract with Canada Clean Fuels Inc. to cover the cost of fuel during the two-year optional period January 1, 2025 to December 31, 2026, as the contract allows TTC staff to exercise an extension option, under the same contract terms, up to a maximum of two years beyond the expiration of the initial five-year term.

Approved

6. Supply of Rockwell/Meritor Parts

It is recommended that the TTC Board:

1. Authorize issuing contracts for the supply of Rockwell/Meritor parts for the three-year period from December 13, 2019 to December 12, 2022 to 10 companies in the upset limit amounts as follows:
   1. Neopart Transit LLC for the supply of 76 parts in the total upset limit amount of $5,643,000 USD, including applicable taxes (which is equivalent to $7,515,911.17 CDN).
   2. Rush Truck Centres of Canada Limited for the supply of 13 parts in the total upset limit amount of $236,000 CDN, including applicable taxes.
   3. The Aftermarket Parts Company, LLC for the supply of 20 parts in the total upset limit amount of $224,000 CDN, including applicable taxes.
   4. Performance Equipment LTD. O/A Vision Truck Group for the supply of four parts in the total upset limit amount of $122,000 CDN, including applicable taxes.
   5. Baker Transit Parts Inc. for the supply of two parts in the total upset limit amount of $21,000 CDN, including applicable taxes.
   6. Prevost, a Division of Volvo Group Canada Inc. for the supply of one part in the total upset limit amount of $20,000 CDN, including applicable taxes.
   7. CBM N.A. INC. for the supply of two parts in the total upset limit amount of $16,000 CDN, including applicable taxes.
   8. Kenworth Montreal, Division of Paccar Canada for the supply of three parts in the total upset limit amount of $13,000 CDN, including applicable taxes.
   9. Fleet Brake Parts & Service LTD. for the supply of two parts in the total upset limit amount of $9,000 CDN, including applicable taxes.
   10. Traction Heavy Duty Parts – Division of UAP Inc. for the supply of one part in the total upset limit amount of $1,000 CDN, including applicable taxes.

Approved

7. Notice of Motion – Restriction of Vaping Advertising on TTC Property 

The TTC Board directs that:

1. TTC CEO write to the Minister of Health of the Government of Canada and the Minister of Health of the Ontario Government recommending the restriction on the placement of vaping products advertisements in public places, including public transit systems; and
2. TTC immediately advise Pattison Outdoor Advertising that TTC will no longer accept requests for the posting of vaping product advertisements on TTC property, but permit any current vaping product advertisements posted on TTC property under contract to continue until the expiration of the contract, and amend the TTC Advertising on TTC Property policy as required.

Approved

The meeting adjourned at 1:47 p.m.