Board Meeting - January 10, 2019

Meeting No. 2027 held on Tuesday, July 10, 2018

Public Presentations - January 10, 2019

Item 1. Introduction of Board Members and Oaths of Office (For Information)

Item 2. Election of Vice-Chair (For Action)

• Staff report for item 2
• Decision for item 2

Item 3. Award Acknowledgement: TTC One of Greater Toronto's Top Employers (2019) (For Information)

• Staff report for item 3
• Decision for item 3

Item 4. 40, 45 & 50 Years Long Service Acknowledgement for 2018 (For Information)

• Staff report for item 4
• Decision for item 4

Item 5. Chief Executive Officer’s Report to the Board (Presentation) (For Information)

• Staff report for item 5
• Staff presentation for item 5
• Decision for item 5

Item 6. Board Orientation - Member Legal, Safety & Environmental Responsibilities (Presentation) (For Information)

• Staff presentation for item 6
• Decision for item 6

Item 7. Approved Minutes of the Advisory Committee on Accessible Transit (ACAT) General Monthly Meetings for June 28, July 26, August 30, September 27 and October 25, 2018 (For Information)

• Staff report for item 7
• Decision for item 7

Item 8. Appointment of Members to the Advisory Committee on Accessible Transit (ACAT) (For Action)

This report deals with personal matters about an identifiable individual.

• Staff report for item 8
• Decision for item 8

Item 9. TTC Board Governance and 2019 Meeting Schedule (For Action)

• Staff report for item 9
• Decision for item 9

Item 10. Bylaw to Govern TTC Board Meeting Proceedings - Update (For Action)

• Staff report for item 10
• Decision for item 10

Item 11. Proxy to Vote TTC Shares in Toronto Coach Terminal Inc. (TCTI) (For Action)

• Staff report for item 11
• Decision for item 11

Item 12. Notice of Award - Making Runnymede Station Accessible (For Information)

• Staff report for item 12
• Decision for item 12

Item 13. Notice of Award - Making Wilson Station Accessible (For Information)

• Staff report for item 13
• Decision for item 13

Item 14. Notice of Procurement Authorization Amendment Award - Purchase Forty-Eight Low Floor Wheel-Trans Mini Buses (For Information)

• Staff report for item 14
• Decision for item 14

J. Robinson (Chair), B. Bradford, S. Carroll, J. De Laurentiis, A. Heisey, Q.C., J. Karygiannis, J. McKelvie and D. Minnan-Wong (Members), R. Leary (Chief Executive Officer), C. Greenwood (Chief Service Officer), B. Leck (Head of Legal & General Counsel), K. Llewellyn-Thomas (Chief Customer Officer – acting), M. MacRae (Executive Director – Human Resources), F. Monaco (Chief of Infrastructure and Engineering), J. O'Grady (Chief Safety Officer), G. Piemontese (Chief People Officer), S. Reed Tanaka (Chief Capital Officer), S. Sperling (Executive Director – Corporate Communications – acting), J. Ross (Chief Operating Officer), J. Taylor (Chief of Staff), K. Watson (Deputy CEO - Operations), R. Wong (Chief of Vehicles – acting), D. Wright (Chief Financial Officer), S. Conforti (Head of Finance/Treasurer), J. Darwood (Head – Strategy & Service Planning), E. Wiggins (Head – Wheel-Trans), K. Lee (Head - Commission Services) and C. Finnerty (Co-ordinator – Secretariat Services) were present.

J. Robinson was in the Chair.  

Nil

Commissioner Minnan-Wong moved that the Board approve the minutes of the meeting held on Tuesday, July 10, 2018.

The motion by Commissioner Minnan-Wong carried.

Nil

Item No. 2 Election of Vice-Chair

Derek Moran
The Board received the deputation for information.
(See Item No. 2 for minute)

Item No. 9 TTC Board Governance and 2019 Meeting Schedule

Alan Yule
Anna Lermer
The Board received the deputations for information.
(See Item No. 9 for minute)

Item No. 10 Bylaw to Govern TTC Board Proceedings

Helen Lee
Alan Yule
Derek Moran
The Board received the deputations for information.
(See Item No. 10 for minute)

1. Introduction of Board Members and Oaths of Office

Chair Robinson introduced herself and requested introductions from each Board member.  Commissioners introduced themselves and made brief statements about their interest in the TTC. Brian Leck, Head of Legal & General Counsel administered the Declarations of Office to the new members of the TTC Board appointed by City Council on December 13, 2018.

2. Election of Vice-Chair

The Head of Commission Services explained the process for the election of Vice-Chair and called for nominations. 
Commissioner Minnan-Wong nominated Commissioner Heisey for the position of Vice-Chair.

On a majority vote of the Board, Commissioner Heisey was elected as Vice-Chair. 

3. Award Acknowledgement: TTC One of Greater Toronto’s Top Employers (2019) 

Chair Robinson announced that the TTC has been recognized as a top employer in the GTA through Canada’s Top 100 program as determined by MediaCorp Canada Inc.  Chair Robinson reviewed the evaluation criteria and outlined the reasons why the TTC was selected as one of the GTA’s top employers.
 
Following the announcement, Chair Robinson presented Richard J. Leary (Chief Executive Officer), Gemma Piemontese (Chief People Officer) and Megan MacRae (Executive Director - Human Resources) with the MediaCorp Canada Inc. award.

4. 40, 45 & 50 Years Long Service Acknowledgement for 2018 Presentation

Chair Robinson was joined by Richard J. Leary, CEO and Gemma Piemontese, Chief People Officer in presenting the following employees with framed certificates for achieving 40 years of service at the TTC: 

• Blair Allen
• David Crabtree
• Joseph Desario
• Art Howard
• Elliot Jordan
• Lionel Jordan
• Paolo Macri

Chair Robinson acknowledged the following employees for achieving 40 years of service at the TTC who were unable to attend the meeting: 

• Alan Irwin
• Dennis J. Richardson
• Rudolph Tomlinson

Chair Robinson also acknowledged the following employees for achieving 45 years of service at the TTC who were unable to attend the meeting:

• David Crockford
• Valentino Di Domizio
• Robert Fraser

Wolfgang Thonert
 
On behalf of the TTC Board, Chair Robinson thanked the recipients for their dedication and commitment to the TTC.

5. Chief Executive Officer’s Report to the Board (Presentation)

Richard J. Leary, Chief Executive Officer, delivered a presentation entitled “Advancing to the next level” to the TTC Board which provided information on the TTC, a summary of accomplishments, key challenges and future plans. 

Correspondence submitted by: Hamish Wilson

6. Board Orientation – Member Legal, Safety & Environmental Responsibilities (Presentation)

Brian Leck, Head of Legal & General Counsel and John O’ Grady, Chief Safety Officer delivered a presentation to the Board which summarized members’ responsibilities specifically related to fidicuary duties, legislative obligations and requirements under the Occupational Health and Safety Act.

7. Approved Minutes of the Advisory Committee on Accessible Transit (ACAT) General Monthly Meetings for June 28, July 26, August 30, September 27 and October 25, 2018

ACAT Chair Raymond Dell’Aera introduced this item. 

Following the ACAT Chair’s comments the Board received for information the approved minutes from the Advisory Committee on Accessible Transit (ACAT) General Monthly Meetings of June 28, July 26, August 30, September 27 and October 25, 2018.

8. Appointment of Members to the Advisory Committee on Accessible Transit (ACAT)

Chair Robinson was joined by Richard J. Leary, Chief Executive Officer and Eve Wiggins, Head – Wheel-Trans in presenting in-appreciation plaques to the following retiring ACAT members:

• Raymond Dell’Aera
• Louise Bark
• Debbie Gillespie
• Angela Marley

Lynn McCormick 
 
Following the presentations, the Board approved the recommendation contained in the staff report, as follows: 

It is recommended that the TTC Board:

1. Approve the appointment of the five candidates named in the Confidential Attachment, for a term starting on January 1, 2019 to December 31, 2021.
2. Approve the appointment of the candidates named in the Confidential Attachment for a term starting on January 1, 2019 to December 31, 2019, to re-establish a pool to draw from in the event a member does not accept or complete their term.
3. Present the retiring five members with in-appreciation plaques and a transit pass in line with the number of years served in their term as recognition of their contribution (See Attachment 2).
4. Authorize the public release of the names of the appointed candidates upon approval of the confidential recommendations.

The Board approved the report recommendations and Chair Robinson announced the following new members of ACAT:

• Margo Brodie
• Igor Samardzic
• Sam Savona
• Chris Stigas
• Shindujan Yogaratnam

Chair Robinson announced the following new ACAT Pool Members:

• Ian Payton
• James Pyo

9. TTC Board Governance and 2019 Meeting Schedule

Moved by: Vice-Chair Heisey

That the TTC Chair be requested to send a letter to the Chair of the Metrolinx Board in order to request a Joint Meeting of the TTC and Metrolinx Boards and report back to the February Board meeting.

The motion by Vice-Chair Heisey carried.

Moved by: Vice-Chair Heisey

That staff be directed to schedule a one-hour TTC Board meeting on the same date and at the same venue as the annual Accessibility Forum.

The motion by Vice-Chair Heisey carried.

The Board adopted the staff recommendations, as amended by appointing members to the Audit & Risk Management Committee and the Budget Working Group.

It is recommended that the TTC Board:  

1. Appoint Ron Lalonde, Alan Heisey and Joanne DeLaurentiis to the Audit & Risk Management Committee and appoint a Chair at the first meeting of the Committee.
2. Dissolve the Budget Committee and appoint Jim Karygiannis and Brad Bradford to the Budget Working Group with Shelley Carroll as an alternate should neither appointed member be available.
3. Dissolve the Human Resources and Labour Relations Committee. 
4. Discontinue the annual Board strategy meeting and refer any relevant agenda items to regularly scheduled meetings.
5. Direct staff to report back in Q1 2019 on opportunities for increased efficiencies through staff delegations.
6. Approve the 2019 meeting dates for the TTC Board and the Audit & Risk Management Committee, as follows:
   
   TTC Board:
   
   January 24
   February 27
   April 11
   May 8 
   June 12
   July 10
   September 24
   October 21 
   November 12
   December 12
   
   Audit & Risk Management Committee:
   
   February 19
   May 29 
   September 19
   December 9
   
   
7. Authorize that the published schedule serves as notice for these meetings.

10. Bylaw to Govern TTC Board Meeting Proceedings – Update

Vice-Chair Heisey moved referral of this item to staff for a report back at the next regular meeting of the TTC Board on an amendment to section 12 c) of the Bylaw to Govern Board Proceedings that would limit public presentations by individual speakers to a total of five minutes per meeting.

The motion by Vice-Chair Heisey carried.

11. Proxy to Vote TTC Shares in Toronto Coach Terminal Inc. (TCTI)

It is recommended that the TTC Board:

1. Approve the attached proxy to exercise the 10,000 TTC Shares in TCTI.

Approved 

12. Notice of Award – Making Runnymede Station Accessible

The Board received this item for information.

13. Notice of Award – Making Wilson Station Accessible

The Board received this item for information.

14. Notice of Procurement Authorization Amendment Award – Purchase Forty-Eight Low Floor Wheel-Trans Mini Buses

The Board received this item for information. 
 
The meeting adjourned at 12:44 p.m.