Board Meeting - December 15, 2020

Meeting No. 2048 held on November 16, 2020

Public Presentations – December 15, 2020

Item 1. Chief Executive Officer's Report - December 2020 Update (For Information)

• Staff report for item 1
• Decision for item 1

Item 2. Approved Minutes of the Advisory Committee on Accessible Transit (ACAT) General Monthly Meetings for October 29, 2020 (For Information)

• Staff report for item 2
• Decision for item 2

Item 3. Acknowledgement of Retiring Members of the Advisory Committee on Accessible Transit (ACAT) (For Information)

• Staff report for item 3
• Decision for item 3

Item 4. 40 Carl Hall Road Industrial Space Lease (For Action)

Confidential Attachment - this report is about a proposed or pending land acquisition or disposition of land for municipal or local board purposes.

• Staff report for item 4
• Decision for item 4

Item 5. Large Litigation Matters (For Action)

Confidential Attachment - this report is about litigation or potential litigation, including matters before administrative tribunals.

• Staff report for item 5
• Decision for item 5

Item 6. February 7, 2020 Incident - Investigative Report (For Action)

Confidential Attachment - this report contains advice that is subject to solicitor-client privilege, including communications necessary for that purpose, information relating to litigation or potential litigation, labour relations, and information relating to personal matters about an identifiable individual.

• Investigative report for item 6
• Placeholder report for item 6
• Letter from the Toronto Ombudsman for item 6
• Streetcar Video 1 for item 6
• Streetcar Video 2 for item 6
• Decision for item 6

Item 7. Timed Item: 10 a.m. - Embrace Diversity: The TTC's 10-Point Action Plan and Five-Year Diversity and Human Rights Plan (For Action)

• Staff report for item 7
• Placeholder report for item 7
• Decision for item 7

Item 8. Timed Item: 10 a.m. - Interim Report from the TTC's External Advisor on Diversity and Inclusion, Arleen Huggins (For Action)

• Interim report for item 8
• Placeholder report for item 8
• Decision for item 8

Item 9. 2021 Annual Service Plan (For Action)

Correspondence submitted by: Ghenet Musa.

• Staff report for item 9
• Staff presentation for item 9
• Decision for item 9

Item 10. Subway Closures - 2020 Review and 2021 Forecast (For Action)

• Staff report for item 10
• Decision for item 10

Item 11. Supply of Prevost Parts (For Action)

• Staff report for item 11
• Decision for item 11

Item 12. 2021 Schedule of Meetings (For Action)

• Staff report for item 12
• Decision for item 12

Item 13. Proxy to Vote TTC Shares in Toronto Coach Terminal Inc. (TCTI) (For Action)

• Staff report for item 13
• Decision for item 13

Item 14. Audit, Risk and Compliance Report - Flexible Work Plan (2021) (For Information)

Forwarded from the Audit & Risk Management Committee meeting of December 15, 2020.

• Staff report for item 14
• Decision for item 14

J. Robinson (Chair), J. De Laurentiis (Vice-Chair), B. Bradford, S. Carroll, C. Lai, R. Lalonde, J. McKelvie, D. Minnan-Wong, J. Osborne (Commissioners), R. Leary, G. Downie, B. Hasserjian, J. La Vita, B. Leck, K. Llewellyn-Thomas, M. MacRae, F. Monaco, G. Piemontese, N. Poole-Moffatt, J. Ross, J. Taylor, K. Watson, R. Wong, M. Atlas, A. Cassar, C. Finnerty, A. Farnsworth, J. Ishak.

D. Magisano (Mayor’s Office), R. Van Fraassen (Chair Robinson’s Office), and F. Fernandes (Resolve Collaboration) were present.

V. Albanese, A. Dixon, and M. Jones were present for Item 6.

J. Robinson was in the Chair.

J. Robinson (Chair), J. De Laurentiis (Vice-Chair), B. Bradford, S. Carroll, C. Lai, R. Lalonde, J. McKelvie, D. Minnan-Wong, J. Osborne (Commissioners), R. Leary (Chief Executive Officer), G. Downie (Chief Capital Officer), B. Hasserjian (Chief Safety Officer - Acting), J. La Vita (Interim Chief Financial Officer), B. Leck (General Counsel), K. Llewellyn-Thomas (Chief Strategy and Customer Officer), M. MacRae (Acting Chief People Officer), F. Monaco (Chief of Infrastructure and Engineering), G. Piemontese (Interim Chief Diversity & Culture Officer), N. Poole-Moffatt (Chief of Corporate Affairs), J. Ross (Chief Operating Officer), J. Taylor (Chief of Staff), K. Watson (Deputy Chief Executive Officer), R. Wong (Chief Vehicles Officer), V. Albanese (Head – Human Rights & Investigations), M. Atlas (Associate General Counsel), A. Cassar (Director – Budgets, Costing and Financial Reporting), A. Dixon (Head – Special Constable Service),

M. Fraser (Manager – Outreach and Diversity), A. Gibson (Head – Strategy and Foresight), M. Jones (Head – Revenue Protection), M. Mis (Head – Service Planning and Schedules), C. Finnerty (Director – Commission Services), A. Farnsworth (Co-ordinator – Secretariat Services) and J. Ishak (Administrator – Secretariat Services).

D. Magisano (Mayor’s Office), R. Van Fraassen (Chair Robinson’s Office); and F. Fernandes and R. Wood (Resolve Collaboration) were present.

J. Robinson was in the Chair.

Nil

Commissioner Minnan-Wong moved that the Board approve the Minutes of Meeting 2048, held on Monday, November 16, 2020.

The motion by Commissioner Minnan-Wong carried.

Nil

Item No. 6: February 7, 2020 Incident – Investigative Report

Susan Opler (Ombudsman Toronto)

Gary Clewley

The Board received the deputations for information (see Item 6 for minute).

Item No. 9: 2021 Annual Service Plan

Adam Cohoon

The Board received the deputation for information (see Item 9 for minute).

Item No. 12: 2021 Schedule of Meetings

Alan Yule

The Board received the deputation for information (see Item 12 for minute). 

1. Chief Executive Officer’s Report – December 2020 Update

Commissioner Lai moved receipt of the Chief Executive Officer’s Report – December 2020 Update for information.

The motion by Commissioner Lai carried.

Received

2. Approved Minutes of the Advisory Committee on Accessible Transit (ACAT) General Monthly Meeting for October 29, 2020

ACAT Chair Mazin Aribi introduced this item. 

Chair Robinson moved receipt of the approved minutes from the Advisory Committee on Accessible Transit (ACAT) General Monthly Meeting of October 29, 2020 for information.

The motion by Chair Robinson carried.

Received

3. Acknowledgement of Retiring Members of the Advisory Committee on Accessible Transit (ACAT)

Chair Robinson moved receipt of the Acknowledgement of Retiring Members of the Advisory Committee on Accessible Transit (ACAT) for information.

The motion by Chair Robinson carried.

Received

The Chief Executive Officer acknowledged the following retiring members of ACAT:
• Mazin Aribi
• Anita Dressler
• Jessica Geboers
• Marian McDonell
• Bobbi Moore

4. 40 Carl Hall Road Industrial Space Lease

It is recommended that the Board:

1. Authorize staff to request the City of Toronto, Corporate Real Estate Management to negotiate and enter into a new lease agreement with the Parc Downsview Park on TTC’s behalf, for the use of a portion of 40 Carl Hall Road, on terms and conditions summarized in this report, in a form acceptable to the TTC’s General Counsel.
2. Approve the confidential recommendation attached in Attachment 1.
3. Authorize the public release of the confidential information and recommendations in Attachment 1, when the new lease for 40 Carl Hall Road is executed to the satisfaction of the TTC’s General Counsel.

Approved

5. Large Litigation Matters

Commissioner Carroll moved the following motion:

1. That the report be referred to staff for the provision of additional financial information and be presented for Board consideration at its next regular meeting.

The motion by Commissioner Carroll carried.

Referred

6. February 7, 2020 Incident – Investigative Report

Commissioner Carroll moved the following motion:

That the TTC Board:

1. Request the Chief Executive Officer, in consultation with the external advisor, to consider the creation of a stakeholder advisory group for the ongoing review of Revenue Protection and Special Constable Services.
2. Direct the Chief Executive Officer to discuss stakeholder engagement with the external advisor and report back in February 2021 as part of the status update report on the Ombudsman's recommendations.

The motion by Commissioner Carroll carried.

Chair Robinson moved adoption of the staff recommendations, as amended, as follows:

It is recommended that the TTC Board:

1. Endorse actions contained in Attachment 2 – Management Response to February 7, 2020 Incident – Investigative Report Recommendations.
2. Approve the Confidential Recommendations as set out in Confidential Attachment 1; and 
3. Authorize that the information and recommendation provided in Confidential Attachment 3 is to remain confidential in its entirety as it contains advice which relates to, or is subject to, client-solicitor privilege, litigation privilege, labour relations and/or a personal matter about identifiable TTC employees.

The motion by Chair Robinson carried.

Amended

Correspondence submitted by: Susan Opler (Ombudsman Toronto)

7. Embrace Diversity: The TTC’s 10-Point Action Plan and Five-Year Diversity and Human Rights Plan

Commissioner Bradford moved the following motion:

1. That the TTC Board requests TTC staff to consider options for publishing online and in other public places progress of the TTC’s 10-Point Action Plan and Five-Year Diversity and Human Rights Plan, such as a dashboard-style tracker on the TTC website, to update the public on progress on key anti-Black racism initiatives, and to include an update on this request in Q2 2021.

The motion by Commissioner Bradford carried.

Chair Robinson moved adoption of the staff recommendations, as amended, as follows:

It is recommended that the TTC Board: 

1. Request staff to report back on a semi-annual basis on progress to advance TTC’s diversity and inclusion initiatives.
2. Request staff to forward this report to the City of Toronto’s Confronting Anti-Black Racism Unit, Indigenous Affairs Office and the Ombudsman Toronto.

The motion by Chair Robinson carried.

Amended

8. Interim Report from the TTC’s External Advisor on Diversity and Inclusion, Arleen Huggins

Commissioner Bradford moved the following motion:

1. That the TTC Board request the CEO to report through the 2021 Budget process on any additional resources required to implement critical anti-Black racism measures within the organization.

The motion by Commissioner Bradford carried.

Chair Robinson moved adoption of the staff recommendation, as amended, as follows:

It is recommended that the TTC Board:

1. Receive the Interim Report: TTC Anti-Racism Strategy for information.

The motion by Chair Robinson carried.

Amended

9. 2021 Annual Service Plan

Commissioner Bradford moved the following motion:

That the TTC Board:

1. Request the Chief Financial Officer to include in the 2021 Budget submission provisions for continuing the youth engagement team as part of future consultation needs for the Annual Service Plan, with particular focus on recruiting youth from the City’s Neighbourhood Improvement Areas, to conduct local consultation on surface transit priority corridors, as outlined in Action 4.1. 
2. Request the Chief Executive Officer to ensure that future updates on implementation status of the 2021 Service Plan and 5-Year Service Plan include the status of all transit priority measures as identified in the TTC's 5-Year Service Plan and the City’s Surface Transit Network Plan.

The motion by Commissioner Bradford carried.

Chair Robinson moved adoption of the staff recommendations, as amended, as follows:

It is recommended that the TTC Board:

1. Approve the 2021 ASP including the 20-point action plan that identifies 22 initiatives including: 
   1. Optimizing capacity on all routes, in all times of day, to accommodate demand by continuing to apply COVID-19 modified capacity thresholds of 50% capacity (e.g. 25 per bus) and adjusting to 70% capacity (e.g. 35 per bus) as ridership increases by year end, as projected. 
   2. Reallocating capacity on the Wilson Avenue and Kingston Road corridors to provide community access in neighbourhood improvement areas as described in Attachment 3 by scheduling: 
      1. Local bus service in the peak periods, from Monday to Friday, to connect the Stanley Greene neighbourhood to Line 1 Yonge-University at Wilson Station.  
      2. Midday service on the 12D Kingston Rd and the 119 Torbarrie by applying an equity-lens to service planning. 
   3. Routing changes to the 107 St. Regis and 117 Alness-Chesswood in York University Heights’s employment lands to improve performance as described in Attachment 3.  
   4. Routing changes to the 121 Fort-York Esplanade in the Downtown to improve performance as outlined in Attachment 3.  
   5. Routing changes to the 54 Lawrence East, 86 Scarborough, 95 York Mills, 116 Morningside, 905 Eglinton East Express and establishing the 178 Brimorton and 938 Highland Creek Express to improve travel times, community access and capacity, based on demand, for customers in Scarborough East as outlined in Attachment 3.  
2. Direct staff to include the funding requirements noted in the Financial Summary of this report for consideration in the TTC 2021 Operating and 2021-2030 Capital Plan deliberations.
3. Direct staff to forward the 2021 ASP to all City Councillors, the Deputy City Manager, Infrastructure and Development Services, General Manager of Transportation Services, Chief Planner, all members of the City Mobility Table, as well as the General Managers of Brampton Transit, Durham Region Transit, Metrolinx, MiWay and York Region Transit.

The motion by Chair Robinson carried.

Amended

Correspondence submitted by: Ghenet Musa

10. Subway Closures – 2020 Review and 2021 Forecast

It is recommended that the TTC Board:

1. Endorse the 2021 Subway Closure Forecast and direct staff to report on changes through the Chief Executive Officer’s Report; and 
2. Forward this report to the General Manager, Transportation Services, for information.

Approved

11. Supply of Prevost Parts

Commissioner Minnan-Wong moved adoption of the staff recommendation as follows:

It is recommended that the TTC Board:

1. Authorize the contract award to Prevost, a Division of Volvo Group Canada Inc. (Prevost) in the total upset limit amount of $15,150,000 inclusive of HST for the supply of Prevost parts for a three-year period commencing upon notification of award (December 2020).

The motion by Commissioner Minnan-Wong carried.

Approved

12. 2021 Schedule of Meetings

Chair Robinson moved adoption of the staff recommendations as follows:

It is recommended that:

1. The TTC Board approve the 2021 meeting dates for the TTC Board and the Audit & Risk Management Committee contained in Attachment 1 and as follows: 

TTC Board: 

• February 10
• April 14
• May 12
• June 16
• July 7
• September 15
• November 17
• December 8

Audit & Risk Management Committee: 

• February 25
• September 9
• June 3
• December 2 

2. The published schedule serve as notice for these meetings.

The motion by Chair Robinson carried.

Approved

13. Proxy to Vote TTC Shares in Toronto Coach Terminal Inc. (TCTI)

It is recommended that the Board:

1. Approve the attached proxy to exercise the 10,000 TTC Shares in TCTI.

Approved

14. Audit, Risk and Compliance Report – Flexible Work Plan (2021)

Commissioner Lalonde moved receipt of the Audit, Risk and Compliance Report – Flexible Work Plan (2021) for information.

The motion by Commissioner Lalonde carried.

Received

The meeting adjourned at 3:05 p.m.