Board Meeting - June 17, 2020

Declaration of Interest – Commissioner Heisey – Item 9

Meeting No. 2042 held on Tuesday, February 25, 2020

Special Meeting No. 2043 held on Wednesday, May 13, 2020

Public Presentations – June 17, 2020

Item 1. Chief Executive Officer's Report - June 2020 Update (For Information)

Correspondence Submitted by: Hamish Wilson

• Staff report for item 1
• Decision for item 1

Item 2. Approved Minutes of the Advisory Committee on Accessible Transit (ACAT) General Monthly Meetings for January 30, 2020 (For Information)

• Staff report for item 2
• Decision for item 2

Item 3. TTC Status Update - Information & Cybersecurity Strategy (For Action)

Confidential Attachment - this report contains information related to the security of the property of the municipality or local board.

• Staff report for item 3
• Supplementary report for item 3
• Decision for item 3

Item 4. COVID-19 – Transitioning from Response to Restart and Recovery (For Action)

Confidential Attachment - this report contains information relating to a recommended position to be applied to any negotiations to be carried out by the TTC.

Correspondence Submitted by: Councillor Kristyn Wong-Tam, Alan Yule, Shelagh Pizey-Allen, Helen Lee, Brenda Thompson, Stephen Greathead, Derek Moran

• Staff report for item 4
• Staff presentation for item 4
• Decision for item 4

Item 5. PricewaterhouseCoopers LLP Audit Results Report on the Toronto Transit Commission Consolidated Financial Statements for the Year Ended December 31, 2019 (For Action)

Forwarded from the Audit & Risk Management Committee meeting of June 3, 2020.

• Staff report for item 5
• Decision for item 5

Item 6. Draft Consolidated Financial Statements of Toronto Transit Commission for the Year Ended December 31, 2019

Forwarded from the Audit & Risk Management Committee meeting of June 3, 2020.

• Staff report for item 6
• Decision for item 6

Item 7. Annual Review of TTC's Safety, Health & Environment Management System (For Action)

Forwarded from the Audit & Risk Management Committee meeting of June 3, 2020.

• Staff report for item 7
• Decision for item 7

Item 8. Streetcar and Track Noise - King Street East and Sumach Street (For Information)

• Staff report for item 8
• Decision for item 8

Item 9. Waterfront East LRT, Union Station and Queens Quay Link (For Action)

Correspondence Submitted by: Hamish Wilson

• Staff report for item 9
• Decision for item 9

Item 10. Geotechnical and Geo-Environmental Consulting - Triennial Services (For Action)

• Staff report for item 10
• Decision for item 10

Item 11. Sheppard West Station - Subway Ventilation System (For Action)

Submitted by Commissioner Julie Osborne and seconded by Vice-Chair Joanne De Laurentiis.

• Staff report for item 11
• Decision for item 11

Item 12. Notice of Motion - Fast-tracking Bus Priority Transit Lanes on Five Critical Suburban Corridors (For Action)

Submitted by Commissioner Bradford and seconded by Commissioner McKelvie.

716 emails forming a petition were received from members of the public.

Correspondence submitted by: Alan Yule, Cameron MacLeod, Wenting Li, Mick Malowany, Gideon Forman, Patrick Ingram, Melinda Parker Thompson, Hamish Wilson, Moya Beall, Eli Aaron, Butterfly Gopaul, Jessie Whyte, Tamara Jeremie.

• Staff report for item 12
• Decision for item 12

J. De Laurentiis (Vice-Chair), B. Bradford, S. Carroll, A. Heisey, Q.C., J. Karygiannis, R. Lalonde, J. McKelvie, D. Minnan-Wong, J. Osborne (Commissioners), R. Leary, G. Downie, B. Hasserjian, J. La Vita, B. Leck, K. Llewellyn-Thomas, M. MacRae, F. Monaco, G. Piemontese, N. Poole-Moffatt, J. Ross, J. Taylor, K. Watson, R. Wong, T. Bal, A. Farnsworth, C. Finnerty, K. Lee.

F. Fernandes (Resolve Collaboration) and D. Magisano (Mayor's Office) were present.

D. Shanmuganayagam, R. Persad were present for Item 3.

D. Brown, A. Cassar, S. Cayley, K. Thorburn, M. Piemontese and P. Occhiogrosso were present for Item 4.

J. De Laurentiis was in the Chair.

J. De Laurentiis (Vice-Chair), B. Bradford, S. Carroll, A. Heisey, Q.C., J. Karygiannis, R. Lalonde, J. McKelvie, D. Minnan-Wong, J. Osborne (Commissioners), R. Leary (Chief Executive Officer), G. Downie (Chief Expansion Officer), B. Hasserjian (Chief Safety Officer - Acting), J. La Vita (Interim Chief Financial Officer), B. Leck (General Counsel), K. Llewellyn-Thomas (Chief Customer Officer), M. MacRae (Executive Director – Business Transformation), F. Monaco (Chief of Infrastructure and Engineering), G. Piemontese (Chief People Officer), N. Poole-Moffatt (Chief of Corporate Affairs), J. Ross (Chief Operating Officer), J. Taylor (Chief of Staff), K. Watson (Deputy CEO – Operations), R. Wong (Chief Vehicle Officer), M. Atlas (Associate General Counsel), T. Bal (Head – Audit, Risk and Compliance), D. Brown (Head – Marketing and Customer Experience), A. Cassar (Director – Budgets, Costing and Financial Reporting), D. Geddes (Head – Wheel-Trans), M. Mis (Head – Service Planning and Schedules), R. Persad (Director – Information Security Office), M. Piemontese (Director – Project Procurement), M. Picard-Cousins (Manager – Customer Experience), D. Shanmuganayagam (Chief Information Officer), K. Thorburn (Head of Strategic Initiatives), C. Finnerty (Manager – CEO Business Support), J. Ishak (Administrator – Secretariat Services), K. Lee (Director – Commission Services) and A. Farnsworth (Co-ordinator – Secretariat Services).

J. De Laurentiis was in the Chair. 

Commissioner Heisey declared a conflict of interest for Item 9. Waterfront East LRT, Union Station and Queens Quay Link, as an organization of which he is a member owns a parcel of land at 11 Parliament Street, on Toronto harbour, that may be within the alignment of the proposed extension of the east Waterfront LRT.  Commissioner Heisey also submitted to the Director – Commission Services the required written declaration on this item.

Vice-Chair de Laurentiis moved that the Board approve the minutes of meeting 2042, held on Tuesday, February 25, 2020 and meeting 2043, held on Wednesday, May 13, 2020.

K. Lee conducted a recorded vote on the motion by Vice-Chair de Laurentiis.

In favour: Vice-Chair de Laurentiis, Commissioners Bradford, Carroll, Heisey, Karygiannis, Lalonde, McKelvie, Minnan-Wong, Osborne.

The motion by Vice-Chair de Laurentiis carried on a unanimous vote.

Nil

• Item No. 4: COVID-19 – Transitioning from Response to Restart and Recovery
  Alan Yule
  Adam Cohoon
  Helen Lee
  Austin Jafri
  Jean-François Obregón
  
  The Board received the deputations for information (see Item 4 for minute).
• Item No. 12: Notice of Motion – Fast-tracking Bus Priority Lanes on Five Critical Suburban Corridors
  Alan Yule
  Jean-François Obregón
  Shelagh Pizey-Allen
  
  The Board received the deputations for information (see Item 12 for minute).

1. Chief Executive Officer’s Report – June 2020 Update

Vice-Chair de Laurentiis moved receipt of the Chief Executive Officer’s Report June 2020 Update for information.

K. Lee conducted a recorded vote on the motion by Vice-Chair de Laurentiis.

In favour: Vice-Chair De Laurentiis, Commissioners Bradford, Carroll, Heisey, Karygiannis, Lalonde, McKelvie, Minnan-Wong, Osborne.

The motion by Vice-Chair de Laurentiis carried on a unanimous vote.

Received

Correspondence submitted by: Hamish Wilson.

2. Approved Minutes of the Advisory Committee on Accessible Transit (ACAT) General Monthly Meeting for January 30, 2020

ACAT Chair Mazin Aribi introduced this item. 

Vice-Chair de Laurentiis moved receipt of the approved minutes from the Advisory Committee on Accessible Transit (ACAT) General Monthly Meeting of January 30, 2020 for information.
K. Lee conducted a recorded vote on the motion by Vice-Chair de Laurentiis.

In favour: Vice-Chair De Laurentiis, Commissioners Bradford, Carroll, Heisey, Karygiannis, Lalonde, McKelvie, Minnan-Wong, Osborne.

The motion by Vice-Chair de Laurentiis carried on a unanimous vote.

Received

3. TTC Status Update – Information and Cybersecurity Strategy

The staff recommendations were considered as follows:

It is recommended that the Board receive the supplementary report to this item, titled Information and Cybersecurity Strategy – Managed Security Services Provider (MSSP), for information and:

1. Endorse the Information and Cybersecurity Strategy as outlined in this report.
2. Direct that the information contained in the Confidential Attachment remain confidential in its entirety as it contains information related to the security of the property of the municipality or local board.

K. Lee conducted a recorded vote to adopt the staff recommendation.

In favour: Vice-Chair De Laurentiis, Commissioners Bradford, Carroll, Heisey, Karygiannis, Lalonde, McKelvie, Minnan-Wong, Osborne.

The staff recommendation carried on a unanimous vote.
   
Approved

4. COVID-19 Transitioning from Response to Restart and Recovery

A joint staff presentation on this item was delivered by R. Leary, K. Watson, J. La Vita and M. Mis.

The staff recommendations were considered as follows:

It is recommended that the TTC Board:

1. Approve the wearing of a non-medical mask or face covering as a mandatory requirement for every person on the transit system or on TTC property effective July2, 2020, to be implemented pursuant to TTC By-law No.1, section 3.13 (a) (comply with posted signage), subject to the following exceptions:
   1. Children under two years of age;
   2. Persons with an underlying medical condition which inhibits the ability to wear a mask or face covering;
   3. Persons who are unable to place or remove a mask or face covering without assistance;
   4. TTC employees and agents within an area designated for TTC personnel and not for public access, or within or behind a physical barrier or shield; and
   5. Persons requiring accommodation in accordance with the Ontario Human Rights Code,
      and that the mandatory use of non-medical masks or face coverings will remain in effect until such time as the Chief Executive Officer, in consultation with the Medical Officer of Health, advises that it is no longer mandatory.
2. Endorse the expenditure of unbudgeted funds required for COVID-19 restart and recovery activities, as detailed in this report which are estimated to be $27.5 million until Labour Day, and provide the Chief Executive Officer delegated authority up to $15 million in order to implement measures necessary to protect health and safety.
3. Approve an exception to the TTC’s Monthly Pass no refund policy and authorize the following:
   1. pro-rated credit to March and April pass holders based on their daily usage between March 18-31, 2020 and April 1-30, 2020 at a cost $12.8 million; and
   2. the implementation costs of up to $100,000 to provisionally cover the costs of utilizing a customer credit solution to be developed by PRESTO.
4. Approve the recommendations as set out in Confidential Attachment 2 - Rent Relief and Term Extension for TTC Retail Tenants; and authorize the release of the information within the Confidential Attachment upon conclusion of negotiations with the TTC Retailer Tenants.
5. Request the Government of Canada and Province of Ontario to provide emergency operating funding and reiterate the request to work with the TTC in consultation with the City of Toronto on a sustainable funding model for public transit.
6. Forward this report to the City of Toronto, the Province of Ontario, and Government of Canada for information.

K. Lee conducted a recorded vote to adopt the item.

In favour: Vice-Chair De Laurentiis, Commissioners Bradford, Carroll, Heisey, Karygiannis, Lalonde, McKelvie, Minnan-Wong, Osborne.

The item, as amended, carried on a unanimous vote.

Approved

Correspondence submitted by: Councillor Kristyn Wong-Tam, Alan Yule, Shelagh Pizey-Allen, Helen Lee, Brenda Thompson, Stephen Greathead, Derek Moran.

5. PricewaterhouseCoopers LLP Audit Results Report on the Toronto Transit Commission Consolidated Financial Statements for the Year Ended December 31, 2019

Commissioner Carroll moved adoption of the staff recommendations, as follows:

It is recommended that the TTC Board:

1. Receive this report for information; and
2. Forward a copy of this report to the City Clerk for appropriate handling to the next City of Toronto Audit Committee meeting.

K. Lee conducted a recorded vote on the motion by Commissioner Carroll.

In favour: Vice-Chair De Laurentiis, Commissioners Bradford, Carroll, Heisey, Lalonde, McKelvie, Osborne.

Absent: Commissioners Karygiannis, Minnan-Wong.

The motion by Commissioner Carroll carried on a unanimous vote of the members present.

Approved

6. Draft Consolidated Financial Statements of Toronto Transit Commission for the Year Ended December 31, 2019

Commissioner Carroll moved adoption of the staff recommendations, as follows:

It is recommended that the TTC Board:

1. Receive this report for information; and
2. Forward a copy of this report to the City Clerk for submission to the next City of Toronto Audit Committee meeting.

K. Lee conducted a recorded vote on the motion by Commissioner Carroll.

In favour: Vice-Chair De Laurentiis, Commissioners Bradford, Carroll, Heisey, Lalonde, McKelvie, Osborne.

Absent: Commissioners Karygiannis, Minnan-Wong.

The motion by Commissioner Carroll carried on a unanimous vote of the members present.

 

Approved

7. Annual Review of TTC’s Safety, Health & Environment Management System

It is recommended that the TTC Board:

1. Approve management’s approach to continuously improving the effectiveness of the TTC’s SH&E Management System, identifying priority SH&E issues, and developing corporate SH&E goals and objectives.
2. Receive this report, the Opportunities for Improvement and the 2020 to 2022 TTC Corporate SH&E Goals and Objectives.
3. Forward this report, the Opportunities for Improvement and the 2020 to 2022 TTC Corporate SH&E Goals and Objectives to the TTC Board for information.

Approved

8. Streetcar and Track Noise – King Street East and Sumach Street 

K. Lee conducted a recorded vote for the Board to receive the report for information.

In favour: Vice-Chair De Laurentiis, Commissioners Bradford, Carroll, Heisey, Karygiannis, Lalonde, McKelvie, Osborne.

Absent: Commissioner Minnan-Wong.

The item carried on a unanimous vote of the members present.

Received

9. Waterfront East LRT, Union Station and Queens Quay Link 

Commissioner Heisey was moved out of the video conference meeting space to acknowledge his declaration of interest on the Item (see Declaration of Interest for detail).

Commissioner Bradford moved adoption of the staff recommendation, as follows:

It is recommended that the TTC Board:

1. Authorize award of Contract G85-395 to Wood in the upset limit amount of $15,000,000.00, inclusive of taxes, on the basis of the highest total weighted score.

K. Lee conducted a recorded vote on the motion by Commissioner Bradford.

In favour: Vice-Chair De Laurentiis, Commissioners Bradford, Carroll, Karygiannis, Lalonde, McKelvie, Osborne.

Absent: Commissioners Heisey, Minnan-Wong.

The motion by Commissioner Bradford was adopted on a unanimous vote of the members present.

Approved

Correspondence submitted by: Hamish Wilson.

10. Geotechnical and Geo-Environmental - Triennial Services

It is recommended that the TTC Board:

1. Authorize the award of Contract G85-382, Geotechnical and Geo-Environmental – Triennial Services, inclusive of all taxes on the basis of highest total weighted scores, to the following companies:
   • Golder Associates Ltd. (Golder)   $3,200,000.00
   • GHD Limited (GHD)    $3,200,000.00
   • Wood Environment & Infrastructure  $3,200,000.00
   Solutions, a Division of Wood
   Canada Limited (Wood)
   Total overall upset limit:    $9,600.000.00
   Approved
   11. Sheppard West Station - Subway Ventilation System 

It is recommended that the TTC Board:

1. Authorize the award of Contract A60-30 Sheppard West and Clanton Park ESB - Subway Ventilation Equipment Replacement to E.S. Fox Ltd. in the amount of $9,260,846.00, inclusive of all taxes, on the basis of lowest acceptable total bid price.

Approved

12. Notice of Motion – Fast-tracking Bus Priority Transit Lanes on Five Critical Suburban Corridors

Commissioner McKelvie moved the following motion:

1. That staff evaluate ridership and investigate the need and potential for priority transit measures on Lawrence Avenue East (East of Victoria Park to Rouge Hill Drive) and report back at the TTC Board's July 14, 2020 meeting.

K. Lee conducted a recorded vote on the motion by Commissioner McKelvie.

In favour: Vice-Chair De Laurentiis, Commissioners Bradford, Carroll, Heisey, Karygiannis, Lalonde, McKelvie, Minnan-Wong, Osborne.

The motion by Commissioner McKelvie carried on a unanimous vote.

Commissioner Bradford moved adoption of the Notice of Motion recommendations, as follows:

It is recommended that:

1. The TTC Board request the Chief Executive Officer to identify transit priority measures on all five bus priority corridors in the TTC’s 5-Year Service Plan (Section 4.1) with a recommended design and implementation plan for the Board’s approval at the TTC Board’s July 14, 2020 meeting, with targeted installation for September 1, 2020, working in partnership with the General Manager, Transportation Services, City of Toronto, the Chief Planner & Executive Director, City Planning, and Chief of Police, Toronto Police Service.
2. The TTC Board request the Chief Executive Officer to work in partnership with the General Manager, Transportation Services, City of Toronto to identify funding requirements to implement the transit priority measures in Recommendation 1, for TTC Board consideration on July 14, 2020.
3. The TTC Board forward a copy of the decision on this motion to the General Manager, Transportation Services, City of Toronto, the Chief Planner & Executive Director, City Planning, and Chief of Police, Toronto Police Service for information.

K. Lee conducted a recorded vote on the motion by Commissioner Bradford.

In favour: Vice-Chair De Laurentiis, Commissioners Bradford, Carroll, Heisey, Karygiannis, Lalonde, McKelvie, Minnan-Wong, Osborne.

The item, as amended, carried on a unanimous vote.

Approved

716 emails forming a petition were received from members of the public.

Correspondence submitted by: Alan Yule, Cameron MacLeod, Wenting Li, Mick Malowany, Gideon Forman, Patrick Ingram, Melinda Parker Thompson, Hamish Wilson, Moya Beall, Eli Aaron, Butterfly Gopaul, Jessie Whyte, Tamara Jeremie.

The meeting adjourned at 3:28 p.m.