Board Meeting - November 16, 2020

Meeting No. 2047 held on October 22, 2020

Requests to speak must be registered by noon of the business day preceding meeting day by submitting an email to gso@ttc.ca. A final deputation list will be distributed at the meeting.

Presenters will participate by audio only and will be required to provide a telephone number on which they can be reached at the appropriate time. Presenters may submit a written deputation in advance of the meeting which will be circulated to TTC Commissioners and staff.

 

Item 1. Chief Executive Officer's Report - November 2020 Update (For Information)

• Staff report for item 1
• Decision for item 1

Item 2. Approved Minutes of the Advisory Committee on Accessible Transit (ACAT) General Monthly Meetings for September 25, 2020 (For Information)

• Staff report for item 2
• Decision for item 2

Item 3. Labour Arbitration Update (For Action)

Confidential Attachment - this report is about labour relations or employee negotiations and litigation or potential litigation, including matters before administrative tribunals.

• Staff report for item 3
• Decision for item 3

Item 4. State of Good Repair – Decision to Proceed with Work (For Action)

Confidential Attachment - this report is about labour relations.

• Staff report for item 4
• Decision for item 4

Item 5. Appointment of Members to the Advisory Committee on Accessible Transit (ACAT) (For Action)

Confidential Attachment - this report deals with personal matters about an identifiable person, including municipal or local board employees.

• Staff report for item 5
• Decision for item 5

Item 6. Appointment of a TTC Board Member to the Audit & Risk Management Committee (For Action)

• Staff report for item 6
• Decision for item 6

Item 7. Allen Greenway Improvements – New Dell Park Avenue Entrance/Exit to Lawrence West Station (For Action)

• Staff report for item 7
• Decision for item 7

Item 8. Easier Access Design Services Contract – Procurement Amendment Authorization (For Action)

• Staff report for item 8
• Decision for item 8

Item 9. Communication Antennas License – 5650 Yonge Street (For Action)

• Staff report for item 9
• Decision for item 9

Item 10. Financial Update for the Period Ended October 3, 2020 and Major Projects Update (For Information)

• Staff report for item 10
• Decision for item 10

Item 11. Notice of Motion – Accessibility of Future Transit Stations

Submitted by Commissioner Julie Osborne and seconded by Vice-Chair Joanne De Laurentiis.

• Staff report for item 11
• Decision for item 11

Item 12. (New) Motion without Notice – Consideration of the TTC Operating and Capital Budgets

Submitted by Chair Jaye Robinson and seconded by Vice-Chair Joanne De Laurentiis.

This item has been deemed an urgent matter in accordance with Section 43 of the TTC’s Bylaw to Govern Commission Proceedings.

• Staff report for item 12
• Decision for item 12

J. Robinson (Chair), J. De Laurentiis (Vice-Chair), B. Bradford, S. Carroll, C. Lai, R. Lalonde, J. McKelvie, D. Minnan-Wong, J. Osborne (Commissioners), R. Leary, G. Downie, B. Hasserjian, J. La Vita, B. Leck, K. Llewellyn-Thomas, M. MacRae, F. Monaco, G. Piemontese, N. Poole-Moffatt, J. Ross, J. Taylor, K. Watson, R. Wong, M. Atlas, A. Cassar, M. Rogers, C. Finnerty, A. Farnsworth, J. Ishak.

D. Magisano (Mayor’s Office), R. Van Fraassen (Chair Robinson’s Office) and
F. Fernandes (Resolve Collaboration) were present.

J. De Laurentiis was in the Chair.

J. Robinson (Chair), J. De Laurentiis (Vice-Chair), B. Bradford, S. Carroll, C. Lai, R. Lalonde, J. McKelvie, D. Minnan-Wong, J. Osborne (Commissioners), R. Leary (Chief Executive Officer), G. Downie (Chief Capital Officer), B. Hasserjian (Chief Safety Officer - Acting), J. La Vita (Interim Chief Financial Officer), B. Leck (General Counsel), K. Llewellyn-Thomas (Chief Strategy and Customer Officer), M. MacRae (Acting Chief People Officer), F. Monaco (Chief of Infrastructure and Engineering), G. Piemontese (Interim Chief Diversity & Culture Officer), N. Poole-Moffatt (Chief of Corporate Affairs), J. Ross (Chief Operating Officer), J. Taylor (Chief of Staff), K. Watson (Deputy Chief Executive Officer), R. Wong (Chief Vehicles Officer), M. Atlas (Associate General Counsel), A. Cassar (Director – Budgets, Costing and Financial Reporting), M. Fraser (Manager – Outreach and Diversity), M. Rogers (Director – Employee Relations), C. Finnerty (Director – Commission Services), A. Farnsworth (Co-ordinator – Secretariat Services) and J. Ishak (Administrator – Secretariat Services).

D. Magisano (Mayor’s Office), R. Van Fraassen (Chair Robinson’s Office) and F. Fernandes (Resolve Collaboration) were present.

J Robinson called the meeting to order. J. De Laurentiis was in the Chair.

Nil

Commissioner Bradford moved that the Board approve the Minutes of Meeting 2047, held on Thursday, October 22, 2020.

The motion by Commissioner Bradford carried.

Nil

Nil

1. Chief Executive Officer’s Report – November 2020 Update

Vice-Chair De Laurentiis moved receipt of the Chief Executive Officer’s Report – November 2020 Update for information.
The motion by Commissioner Vice-Chair De Laurentiis carried.

Received

2. Approved Minutes of the Advisory Committee on Accessible Transit (ACAT) General Monthly Meeting for September 25, 2020

ACAT Chair Mazin Aribi introduced this item. 

Vice-Chair De Laurentiis moved receipt of the approved minutes from the Advisory Committee on Accessible Transit (ACAT) General Monthly Meeting of September 25, 2020 for information.

The motion by Vice-Chair De Laurentiis carried.

Received

3. Labour Arbitration Update

Vice-Chair De Laurentiis moved the following motion:

That the TTC Board:

1. Receive this report for information;
2. Adopt the action taken in camera; and
3. Authorize that the information provided in Confidential Attachment 1 remain confidential in its entirety as it contains information about ongoing litigations and labour relations or employee negotiations.

The motion by Vice-Chair De Laurentiis carried.

Approved

4. State of Good Repair - Decision to Proceed with Work

It is recommended that the Board:

1. Receive this report for information;
2. Receive the confidential attachment for information and that the information in the confidential attachment remain confidential as it deals with labour relations matters.

Approved

5. Appointment of Members to the Advisory Committee on Accessible Transit (ACAT)

It is recommended that the TTC Board:

1. Approve the appointment of the five candidates named in the Confidential Attachment, for a term starting on January 1, 2021 to December 31, 2023.
2. Approve the appointment of the four candidates named in the Confidential Attachment for a term starting on January 1, 2021 to December 31, 2021, to re-establish a pool to draw from in the event a member does not accept or complete their term.
3. Authorize the public release of the names of the appointed candidates upon approval of the confidential recommendations.
4. Authorize an increase of $9,800 for the honoraria paid to ACAT members for a total of $13,600.
5. Authorize an increase of $36,000 for captioning services for all ACAT meetings for a total of $48,000.

Approved

Vice-Chair De Laurentiis announced the following new members of ACAT:

• Gwyneth Dalzell
• Jonathan Marriott
• Laurie Sue Robertson
• Craig Nicol
• Janice Shachter

Vice-Chair De Laurentiis announced the following new ACAT Pool Members:

• Kim Pearson
• John Rae
• Rhonda Solomon
• Howard Wax

6. Appointment of a TTC Board Member to the Audit & Risk Management Committee

Vice-Chair De Laurentiis moved the following motion:

1. That the TTC Board appoint Commissioner Julie Osborne to the Audit & Risk Management Committee.

The motion by Vice-Chair De Laurentiis carried.

Amended

7. Allen Greenway Improvements - New Dell Park Avenue Entrance/Exit to Lawrence West Station

It is recommended that the Board:

1. Receive the report in response to the Board’s direction on December 12, 2019 to report back on the feasibility of a new Dell Park Avenue entrance/exit to Lawrence West subway station.
2. Authorize staff to request the budget for the design and construction of the new Dell Park Avenue Entrance/Exit to Lawrence West Station in a future capital budget submission.
3. Direct staff to continue consultation with the community.

Approved

8. Easier Access Design Services Contract – Procurement Amendment Authorization

Commissioner Carroll moved adoption of the staff recommendation as follows:

It is recommended that:

1. The Board authorize a contract amendment to WSP Canada Group Limited for Contract G85-344A – Consultant Design Services Contract, increasing the upset limit amount by $7,000,000 (including taxes), bringing the total upset limit amount to $13,000,000 (including taxes).

The motion by Commissioner Carroll carried.

Approved

9. Communication Antennas License – 5650 Yonge Street

It is recommended that the Board:

1. Authorize staff to request the City of Toronto Corporate Real Estate Management to execute a new agreement with The Manufacturers Life Insurance Company and 2015500 Ontario Inc. (the “Owner”) and the City of Toronto, extending the TTC’s use of the antennas located at 5650 Yonge St. Toronto, for five years with two additional five year renewal options, satisfactory to TTC’s General Counsel.

Approved

10. Financial Update for the Period Ended October 3, 2020 and Major Projects Update

Commissioner McKelvie moved receipt of the Financial Update for the Period Ended October 3, 2020 and Major Projects Update for information.

The motion by Commissioner McKelvie carried.

Received

11. Notice of Motion – Accessibility of Future Transit Stations

Vice-Chair De Laurentiis moved to adopt the item as amended to include Recommendation 2, as follows:

It is recommended that the TTC Board:

1. Direct TTC Staff to draft a letter to Metrolinx outlining expectations related to the design of future grade separated rapid transit stations. The letter should specify the following:
   1. All future TTC operated station designs, including those with third party entrances follow current TTC accessibility standards;
   2. All interchange and terminus stations must have two accessible paths to platform; elevators located at different locations and providing two separate paths to platform and all customer serving levels, including street level.
2. Direct staff to request the budget for the design and construction of second elevators at Finch West and Kennedy Stations in a future capital budget submission.

The motion by Vice-Chair De Laurentiis carried.

Amended

12. Motion without Notice – Consideration of the TTC Operating and Capital Budgets

Chair Robinson moved to adopt the item, as amended by striking out Recommendation 2, as follows:

It is recommended that the TTC Board:

1. Direct staff to plan and execute a Special Meeting of the TTC Board in December 2020 for the purpose of considering the 2021 Operating and Capital Budgets, ensuring prior engagement with the Budget Working Group.

The motion by Chair Robinson carried.

Amended

The meeting adjourned at 1:09 p.m.