Board Meeting - October 22, 2020

Meeting No. 2046 held on September 24, 2020

Item 1. Chief Executive Officer's Report - September 2020 Update (For Information)

• Staff report for item 1
• Decision for item 1

Item 2. Approved Minutes of the Advisory Committee on Accessible Transit (ACAT) General Monthly Meetings for June 19, 2020 and June 25, 2020 (For Information)

• Staff report for item 2
• Decision for item 2

Item 3. Customer Service Center Interest Arbitration Award (For Action)

Confidential Attachment - this report is about a proposed or pending acquisition or disposition of land for municipal or local board purposes.

• Staff report for item 3
• Staff presentation for item 3
• Decision for item 3

Item 4. State of Good Repair – Delegation to the CEO for the Asbestos Abatement Program (For Action)

Confidential Attachment - this report is about labour relations or employee negotiations.

• Staff report for item 4
• Decision for item 4

Item 5. TTC Fleet Procurement Strategy and Plan (For Action)

Correspondence submitted by: Philip Webb; Eli Aaron (Toronto Youth Cabinet).

• Staff report for item 5
• Staff presentation for item 5
• Decision for item 5

Item 6. Consultant Support – Project Services (For Action)

• Staff report for item 6
• Decision for item 6

Item 7. Harvey Shop Roofing Rehabilitation (For Action)

• Staff report for item 7
• Decision for item 7

J. De Laurentiis (Vice-Chair), B. Bradford, S. Carroll, R. Lalonde, J. McKelvie, D. Minnan-Wong, J. Osborne (Commissioners), R. Leary, G. Downie, B. Hasserjian, J. La Vita, B. Leck, M. MacRae, F. Monaco, G. Piemontese, N. Poole-Moffatt, J. Ross, J. Taylor, K. Watson, R. Wong, J. Dimovski, S. Florindi, S. Haskill, P. Kraft, C. Meilleur, M. Mis, M. Piemontese, H. Tahami, K. Thorburn, C. Finnerty, A. Farnsworth, J. Ishak.

D. Magisano (Mayor’s Office), R. Van Fraassen (Chair Robinson’s Office) and F. Fernandes (Resolve Collaboration) were present.

N. Qawasmi (CreateTO) was present for Item 3.

J. De Laurentiis was in the Chair.

J. De Laurentiis (Vice-Chair), B. Bradford, S. Carroll, A. Heisey, Q.C., R. Lalonde, J. McKelvie, D. Minnan-Wong, J. Osborne (Commissioners), R. Leary (Chief Executive Officer), G. Downie (Chief Capital Officer), B. Hasserjian (Chief Safety Officer - Acting), J. La Vita (Interim Chief Financial Officer), B. Leck (General Counsel), M. MacRae (Acting Chief People Officer), F. Monaco (Chief of Infrastructure and Engineering), G. Piemontese (Interim Chief Diversity & Culture Officer), N. Poole-Moffatt (Chief of Corporate Affairs), J. Ross (Chief Operating Officer), J. Taylor (Chief of Staff), K. Watson (Deputy CEO – Operations), R. Wong (Chief Vehicles Officer), S. Florindi (Project Director), B. Case (Head of Vehicle Programs), S. Haskill (Head of Project Development and Planning), M. Mis (Head – Service Planning and Schedules), R. Park (Senior Project Manager), K. Thorburn (Head of Strategic Initiatives), C. Finnerty (Director – Commission Services), A. Farnsworth (Co-ordinator – Secretariat Services) and J. Ishak (Administrator – Secretariat Services).

J. Tory (Mayor), D. Magisano (Mayor’s Office), R. Van Fraassen (Chair Robinson’s Office), N. Qawasmi (CreateTO) and F. Fernandes (Resolve Collaboration) were present.

Chair Robinson provided regrets.

J. De Laurentiis was in the Chair. 

Commissioner McKelvie moved that the Board approve the minutes of meeting 2046, held on Thursday, September 24, 2020.

The motion by Commissioner McKelvie carried.

Item No. 5: TTC Fleet Procurement Strategy and Plan

Charlie Canzano
Hayden Poon
Alan Yule

The Board received the deputations for information (see Item 5 for minute).

Item No. 7: Harvey Shop Roofing Rehabilitation

Alan Yule

The Board received the deputation for information (see Item 7 for minute).

1. Chief Executive Officer’s Report – October 2020 Update

Vice-Chair De Laurentiis moved receipt of the Chief Executive Officer’s Report – October 2020 Update for information.

The motion by Commissioner Vice-Chair De Laurentiis carried.

Received

2. Approved Minutes of the Advisory Committee on Accessible Transit (ACAT) General Monthly Meetings for July 30, 2020 and August 27, 2020

ACAT Chair Mazin Aribi introduced this item. 

Vice-Chair De Laurentiis moved receipt of the approved minutes from the Advisory Committee on Accessible Transit (ACAT) General Monthly Meetings of July 30, 2020 and August 27, 2020 for information.

The motion by Vice-Chair De Laurentiis carried.

Received

3. Bloor-Yonge Capacity Improvements – Early Works Property Acquisition Authorization

S. Florindi and S. Haskill delivered a staff presentation on this item.

Vice-Chair De Laurentiis moved adoption of the staff recommendations, as follows:

It is recommended that the TTC Board:

1. Approve the property acquisition recommendations set out in Attachment 1 –Confidential Information and maintain confidentiality of the information until such time as the agreement(s) are executed with all the property owners; and
2. Approve compensation to CreateTO for up to $1.5 million from the approved BYCI project budget for their efforts to facilitate and project manage amendments to the existing ground lease at 2 Bloor St. E., including additional property rights required by the TTC; and amendments in a form acceptable to the TTC’s General Counsel.

The motion by Vice-Chair De Laurentiis carried.
   
Approved

4. State of Good Repair – Delegation to the CEO for the Asbestos Abatement Program

Vice-Chair De Laurentiis moved adoption of the staff recommendations, as follows:
It is recommended that the TTC Board:  

1. Delegate authority to the TTC CEO to award a contract for asbestos abatement on a portion of Line 1 (Finch – Sheppard) with the aggregate not to exceed the upset limit amount of $8,000,000;
2. Approve in lieu of the standard Certificate of Recognition (COR™) requirements, that the Contractor be required as a condition to performing the work, and in order to ensure site and worker safety, to provide a site-specific-safety plan prior to commencing work on TTC Property;
3. Direct staff to report back in November 2020 on the decision to proceed with the project;
4. Receive the confidential attachment for information and that the information in the confidential attachment remain confidential as it deals with labour relations matters.

The motion by Vice-Chair De Laurentiis carried.

Approved

5. TTC Fleet Procurement Strategy and Plan

B. Case delivered a staff presentation on this item.

Commissioner Minnan-Wong moved the following motion:

1. That the design of the subway cars gives consideration to maximum occupancy for passengers.
2. Recognizing previous issues with the base order of streetcars and the poor record of the streetcars being delivered on time, which delay caused considerable inconvenience to TTC customers, and to reassure our riders and taxpayers that the new option streetcars will be delivered on time,
   1. The CEO be requested to negotiate strong contractual penalties and terms to ensure on time delivery to avoid unacceptable and irresponsible delays;
   2. Such penalties and terms required to ensure on time delivery be presented to the TTC Board for final approval; and
   3. Such terms to be made public to reassure the public of Bombardier’s and the TTC Board's commitment to on time delivery.

The motion by Commissioner Minnan-Wong carried.

Commissioner Heisey moved the following motion:

1. That TTC staff assess the viability of and as appropriate consider including requirements for the provision of Autonomous Vehicle technology in future vehicle procurements.

Commissioner Minnan-Wong requested a recorded vote on the motion.

C. Finnerty conducted a recorded vote on the motion by Commissioner Heisey.

In favour (8): Vice-Chair De Laurentiis, Commissioners Bradford, Carroll, Heisey, Lalonde, McKelvie, Minnan-Wong, Osborne.

Opposed (0): None.

The motion by Commissioner Heisey carried unanimously.

Vice-Chair De Laurentiis moved adoption of the staff recommendations, as amended, as follows:

It is recommended that the TTC Board:

Streetcars:

1. Delegate authority to the TTC Chief Executive Officer to issue a contract change with Bombardier Transportation Canada Inc. for the supply of 13 streetcars at an estimated cost of $140 million, inclusive of all taxes and project delivery costs, based on the following:

a. Negotiation of an acceptable agreement that is satisfactory to the TTC Chief Executive Officer and General Counsel;
b. Negotiation of acceptable contract pricing for the initial order of 13 streetcars and fixed pricing on options for up to 47 additional streetcars equating to a combined total of 60 streetcars; and
c. All streetcars are to be delivered between 2023 and 2025.

City Buses and Wheel-Trans Buses:

2. Delegate authority to the TTC Chief Executive Officer to award up to two contracts for the supply and delivery of approximately 300 hybrid-electric buses for the estimated cost of approximately $390 million, inclusive of taxes and project delivery costs, based on the following:

a. Negotiation of an acceptable agreement, satisfactory to the TTC Chief Executive Officer and General Counsel, with the one or both of the only two qualified suppliers of hybrid-electric buses compliant with Transport Canada’s Commercial Motor Vehicle Safety Standards; and
b. All buses are to be delivered between 2022 and 2023.

3. Request staff to report back to the TTC Board in Q2 of 2021 with the first year test results of the eBus head-to-head evaluation and the resulting technical requirements for the supply and delivery of approximately 300 all-electric long-range buses commencing in 2023 through 2025.

4. Delegate authority to the TTC Chief Executive Officer to issue a contract change through Metrolinx’s Joint Procurement Initiative to Creative Carriage Ltd. for the supply and delivery of approximately 70 Wheel-Trans buses at an estimated cost of $20 million, inclusive of all project delivery costs, based on the following:

a. Written approval by the Advisory Committee on Accessible Transit (ACAT) of the 7-metre ProMaster pilot bus that is currently being evaluated;
b. All buses are to be delivered between 2022 and 2023.

Electric Vehicle Charging Infrastructure:

5. Request staff to continue working with Toronto Hydro Electrical Supply Ltd and Ontario Power Generation and report back to the TTC Board in Q1 of 2021 with a draft agreement(s) for the delivery of the required bus, Wheel-Trans, and non-revenue vehicle charging infrastructure to enable achievement of the TTC’s target for a fossil-fuel-free/zero-emissions fleet by 2040.

Subway Trains:

6. Approve expenditure of $3 million to continue advancing the initial phase of procurement for 80 new subway trains, including employee and customer consultations, development of technical and commercial specifications, and development of concept drawings, through to the end of Q1 of 2021, recognizing that this expenditure will be sunk cost should the additional $1.61 billion not be committed by that time.

Intergovernmental:

7. Request the Provincial and Federal government to provide funding as outlined below, to leverage municipal funding in order to procure the full program of new vehicles and related systems as follows:

a. Streetcar: commitment of $360 million in net new funding by Q2 of 2021 to fully fund the $500 million procurement of 60 new streetcars;
b. Subway Trains: commitment of $1.61 billion in net new funding by Q1 of 2021, of which approximately $1.25 billion is required in 2020-2029 and $0.36 billion is required from 2030-2034, to fully fund the $2.24 billion procurement of 80 new subway trains;
c. Buses: commitment of $1.17 billion in net new funding required by Q1 2023 to fully fund the $1.86 billion procurement of 1,422 buses;
d. Wheel-Trans Buses: commitment of $154 million in net new funding required by Q2 of 2021 to fully fund the $206 million procurement of 512 new Wheel-Trans buses; and
e. Electric Vehicle Charging Infrastructure: commitment of $442 million in net new funding required by Q2 of 2021 to fully fund the $550 million deployment of electric vehicle charging infrastructure for buses and Wheel-Trans buses.

The motion by Vice-Chair De Laurentiis carried.

Approved

Correspondence submitted by: Philip Webb; Eli Aaron (Toronto Youth Cabinet).

6. Consultant Support – Project Services

Vice-Chair De Laurentiis moved adoption of the staff recommendation as follows:

It is recommended that the TTC Board:  

1. Authorize the award of Contract G85-400 for Project Management Services, in the upset limit amount of $65,000,000.00 in Canadian funds, inclusive of all taxes, on the basis of the highest total weighted scores to the following companies:
   
   AECOM Canada Ltd. $32.500,000.00
   Comtech Group Inc. $32,500,000.00
   
   Total Overall Upset Limit Amount $65,000,000.00

The motion by Vice-Chair De Laurentiis carried.

Approved

7. Harvey Shop Roofing Rehabilitation

Vice-Chair De Laurentiis moved adoption of the staff recommendation as follows:

It is recommended that the TTC Board:  

1. Authorize the award of Contract M2-17 for Harvey Shop Roofing Rehabilitation to Triumph Roofing & Sheet Metal Inc. in the amount of $19,450,372.47, inclusive of all taxes on the basis of the lowest total compliant bid price.

The motion by Vice-Chair De Laurentiis carried.

Approved

The meeting adjourned at 4:14 p.m.