Board Meeting - July 7, 2021

Meeting No. 2055 held on Wednesday, June 16, 2021

Public Presentations – July 7, 2021

Item 1. Chief Executive Officer's Report - July 2021 Update (For Information)

• Staff report for item 1
• Decision for item 1

Item 2. Approved Minutes of the Advisory Committee on Accessible Transit (ACAT) General Monthly Meeting for May 28, 2021 (For Information)

• Staff report for item 2
• Decision for item 2

Item 3. Making Summerhill, Rosedale and Castle Frank Stations Accessible – Contract Awards and Seeking Delegated Authority to Award Future Easier Access III Contracts (For Action)

Confidential Attachment - this report contains information about a trade secret or scientific, technical, commercial or financial information that belongs to the City or local board and has monetary value or potential monetary value.

• Staff report for item 3
• Decision for item 3

Item 4. High Park Station Easier Access Phase III - Property Acquisitions (For Action)

Confidential Attachment - this report is about a proposed or pending land acquisition or disposition of land for municipal or local board purposes.

• Staff report for item 4
• Decision for item 4

Item 5. Old Mill Station Easier Access Phase III - Property Acquisitions (For Action)

Confidential Attachment - this report is about a proposed or pending land acquisition or disposition of land for municipal or local board purposes.

• Staff report for item 5
• Decision for item 5

Item 6. Presentation: Osgoode Interlocking Incident (For Information)

• Staff report for item 6
• Decision for item 6

Item 7. Embracing Diversity: New TTC Fare Inspector and Special Constable Complaints Office and 2020 Annual Report (For Action)

• Staff report for item 7
• Decision for item 7

Item 8. Contract Award for SAP Time and Attendance Project (For Action)

• Staff report for item 8
• Decision for item 8

Item 9. Procurement Authorization for TTC All Risks Property Insurance Renewal (For Action)

• Staff report for item 9
• Decision for item 9

Item 10. Supply of Microsoft Cloud Subscriptions (For Action)

• Staff report for item 10
• Decision for item 10

Item 11. Facility Renewal Design Services (For Action)

• Staff report for item 11
• Decision for item 11

Item 12. Consultant Services - Engineering Support and Design Standards (For Action)

• Staff report for item 12
• Decision for item 12

Item 13. Security Guard Services & Access Control for TTC Properties - Purchase Order Amendment Authorization (For Action)

• Staff report for item 13
• Placeholder report for item 13
• Decision for item 13

J. Robinson (Chair), J. De Laurentiis (Vice-Chair), B. Bradford, S. Carroll, F. Jagdeo, C. Lai, R. Lalonde, J. McKelvie, D. Minnan-Wong, J. Osborne (Commissioners), R. Leary (Chief Executive Officer), M. Atlas (General Counsel - Acting), K. Campbell (Chief Diversity & Culture Officer), G. Downie (Chief Capital Officer), B. Hasserjian (Chief Safety Officer - Acting), J. La Vita (Interim Chief Financial Officer), M. Madigan-Lee (Chief People Officer), F. Monaco (Chief of Infrastructure and Engineering), N. Poole-Moffatt (Chief of Corporate Affairs), J. Ross (Chief Operating Officer), J. Taylor (Chief of Staff), K. Watson (Deputy Chief Executive Officer), R. Wong (Chief Vehicles Officer), A. Dixon (Head – Special Constable Service), M. Moreira (Senior Director – System Applications), C. Finnerty (Director – Commission Services), A. Farnsworth (Co-ordinator – Secretariat Services) and J. Ishak (Administrator – Secretariat Services).

R. Van Fraassen (Chair Robinson’s Office) and K. Goodarznezhad (Resolve Collaboration) were present.

J. Robinson was in the Chair.

Nil

Commissioner Lai moved that the Board approve the Minutes of Meeting No. 2055, held on Wednesday, June 16, 2021.

The motion by Commissioner Lai carried.

Nil

• Item No. 3. Making Summerhill, Rosedale and Castle Frank Stations Accessible – Contract Awards and Seeking Delegated Authority to Award Future Easier Access III Contracts
  Adam Cohoon
  
  The Board received the deputation for information (see Item 3 for minute).

1. Chief Executive Officer’s Report – July 2021

Commissioner Lalonde moved receipt of the Chief Executive Officer’s Report – July 2021 for information.

The motion by Commissioner Lalonde carried.

Received

2. Approved Minutes of the Advisory Committee on Accessible Transit (ACAT) General Monthly Meeting for May 28, 2021

ACAT Chair Igor Samardzic introduced this item.

Commissioner Osborne moved receipt of the approved minutes from the Advisory Committee on Accessible Transit (ACAT) General Monthly Meeting for May 28, 2021.

The motion by Commissioner Osborne carried.

Received

3. Making Summerhill, Rosedale and Castle Frank Stations Accessible – Contract Awards and Seeking Delegated Authority to Award Future Easier Access III Contracts

Commissioner Carroll moved adoption of the staff recommendations as follows:

It is recommended that the TTC Board:

1. Authorize the award of Contract S45-11, Summerhill Station – Easier Access to J.J. McGuire General Contractors Inc. in the amount of $13,031,357.75, inclusive of all taxes, on the basis of lowest-priced acceptable bid.
2. Authorize the award of Contract S45-12, Rosedale Station – Easier Access to Duron Ontario Ltd. in the amount of $12,422,090.00, inclusive of all taxes, on the basis of lowest-priced acceptable bid.
3. Authorize the award of Contract D45-14, Castle Frank Station – Easier Access to EllisDon Civil Ltd. in the amount of $12,513,247.10, inclusive of all taxes, on the basis of lowest-priced acceptable bid.
4. Delegate authority to the TTC Chief Executive Officer to award future Easier Access III construction contracts provided the contract award values are within the TTC Construction Estimate.
5. Authorize that the information in the confidential attachment remain confidential until such time as the Easier Access III construction contracts are awarded.
   The motion by Commissioner Carroll carried.

Approved

4. High Park Station Easier Access Phase III – Property Acquisitions

Chair Robinson moved adoption of the staff recommendation as follows:

It is recommended that the TTC Board:

1. Approve the recommendations set out in the Attachment 1 – Confidential Information and maintain confidentiality of the information until such time as the agreement(s) are executed with the property owner.

The motion by Chair Robinson carried.

Approved

5. Old Mill Station Easier Access Phase III – Property Acquisitions

Commissioner Jagdeo moved adoption of the staff recommendation as follows:

It is recommended that the TTC Board:

1. Approve the recommendations set out in the Attachment 1 – Confidential Information and maintain confidentiality of the information until such time as the agreement(s) are executed with the property owner.

The motion by Commissioner Jagdeo carried.

Approved

6. Presentation: Osgoode Interlocking Incident

A staff presentation on this item was delivered by J. Ross, B. Hasserjian, K. Watson and G. Downie.

Chair Robinson moved receipt of the Presentation: Osgoode Interlocking Incident report for information.

The motion by Chair Robinson carried.

Received

7. Embracing Diversity: New TTC Fare Inspector and Special Constable Complaints Office and 2020 Annual Report

Commissioner Carroll moved adoption of the staff recommendation as follows:

It is recommended that the TTC Board:

1. Receive this report for information.

The motion by Commissioner Carroll carried.

Approved

8. Contract Award for SAP Time and Attendance Project

Chair Robinson moved the following motion:

1. That the TTC Board direct the Chief Executive Officer to report back by Q4 2021 with a summary of all technology systems in use across the organization, including:
   1. The status of the systems and integration across the organization;
   2. Data and insights from each system; and
   3. A plan to ensure that the various systems are supporting service improvements and providing value.
2. That the TTC Board request the Chief Executive Officer to report back by Q4 2021 on the creation of an organization-wide Innovation and Sustainability program at the TTC, with a mandate to advance planning, delivery, integration and reporting of innovation initiatives, while incorporating a climate and resiliency lens.

The motion by Chair Robinson carried.

Chair Robinson moved adoption of the staff recommendation, as amended, as follows:

It is recommended that the TTC Board:

1. Authorize the award of contract C25PN19945 for the system implementation services, hardware and software for the SAP Time and Attendance project to IBM Canada Ltd., providing the highest ranking proponent score, for a term of five years, with the total sum of $29,123,241 (inclusive of HST non-refundable tax), with three optional extensions for the hardware and software maintenance, with terms of five years, five years and four years, at the TTC’s sole discretion.

The motion by Chair Robinson carried.

Amended

9. Procurement Authorization for TTC All Risks Property Insurance Renewal

Commissioner Lai moved adoption of the staff recommendation as follows:

It is recommended that the TTC Board:

1. Authorize the purchase order in the amount of $5.83 million (inclusive of 8% Provincial sales tax) to Marsh Canada Limited (Marsh), as the TTC’s broker of record, for the renewal of the All Risks Property insurance program for a one-year term from June 1, 2021 to May 31, 2022.

The motion by Commissioner Lai carried.

10. Supply of Microsoft Cloud Subscriptions

Vice-Chair De Laurentiis moved adoption of the staff recommendation as follows:

It is recommended that the TTC Board:

1. Authorize the issuance of a contract amendment with Microsoft for the Supply of Microsoft Cloud subscriptions, to increase the upset limit amount of the Enterprise Subscription Agreement (ESA) contract by $4,234,045, to a revised upset limit amount of $5,919,418, inclusive of HST to fund the remaining two years of the three year contract term.

The motion by Vice-Chair De Laurentiis carried.

Approved

11. Facility Renewal Design Services

Commissioner Osborne moved adoption of the staff recommendation as follows:

It is recommended that the TTC Board:

1. Authorize the award of Contract G85-401 for Facilities Renewal Design Services, in the upset limit amount of $15,000,000.00 in Canadian funds, inclusive of all taxes, with a duration of five years from the Notification of Award, on the basis of the highest total weighted scores to the following companies:

AECOM Canada Ltd. (AECOM) $5,000,000.00
CIMA Canada Inc. (CIMA+) $5,000,000.00
WSP Canada Inc. (WSP) $5,000,000.00
Total Overall Upset Limit Amount $15,000,000.00

The motion by Commissioner Osborne carried.

Approved

12. Consultant Services – Engineering Support and Design Standards

Commissioner Jagdeo moved adoption of the staff recommendation as follows:

It is recommended that the TTC Board:

1. Authorize a contract amendment to WSP Canada Inc. for Contract TC85-5 – Engineering Support and Design Standards Consultant – Toronto Transit City LRT Program, increasing the upset limit amount by $10,000,000 to $56,000,000 (inclusive of HST) with the completion date from December 31, 2023 to December 31, 2024.

The motion by Commissioner Jagdeo carried.

Approved

13. Security Guard Services & Access Control for TTC Properties – Purchase Order Amendment Authorization

Commissioner McKelvie moved adoption of the staff recommendations as follows:

It is recommended that the TTC Board:

1. Authorize the extension of Contract C31PA18840 to ASP Security Services Incorporated to October 25, 2022 and approve an increase in the total upset limit from $8,688,578 to $14,268,000 in Canadian funds, inclusive of all taxes, to provide sufficient funds for:
   1. The one-year contract extension for contract security services and;
   2. COVID-19 employee screening assignments.
2. Delegate authority to the CEO to add up to $522,510 (including applicable taxes) to the contract with ASP Security Services Incorporated to cover the cost of COVID-19 screening at six locations for a one-year period October 26, 2021 to October 25, 2022 if required, under the same contract terms.

The motion by Commissioner McKelvie carried.

Approved

The meeting adjourned at 12:16 p.m.