Board Meeting - June 16, 2021

Land Acknowledgement

Understanding Land Acknowledgements

Declarations of Interest – Municipal Conflict of Interest Act

TTC Commissioners will declare interests under the Municipal Conflict of Interest Act.

Minutes of the Previous Meeting

Meeting No. 2053 held on Wednesday, May 12, 2021

Special Meeting No. 2054 held on Tuesday, May 25, 2021

Public Presentations

Public Presentations - June 16, 2021

Presentations/Reports/Other Business

Item 1. Chief Executive Officer’s Report – June 2021 (For Information)

• Staff report for item 1
• Decision for item 1

 

Item 2. Approved Minutes of the Advisory Committee on Accessible Transit (ACAT) General Monthly Meetings for February 25, March 25 and April 29, 2021 (For Information)

• Staff report for item 2
• Decision for item 2

Item 3. Bloor-Yonge Capacity Improvements - Main Construction Property Acquisition Authorization(For Action)

(Confidential Attachment – this report is about a proposed or pending land acquisition or disposition of land for municipal or local board purposes) 

• Staff report for item 3
• Decision for item 3

Item 4. Wheel-Trans Transformation Program 2021 Update (For Action)

• Staff report for item 4
• Staff presentation for item 4
• Decision for item 4

Item 5. Presentation: SAP Program Update (For Information)

• Staff report for item 5
• Staff presentation for item 5
• Decision for item 5

Item 6. Procurement Authorization - Supply of Mobile Climate Control Parts (For Action)

• Staff report for item 6
• Decision for item 6

Item 7. Easier Access Design Services Contract - Procurement Amendment Authorization (For Action)

• Staff report for item 7
• Decision for item 7

Item 8. 4800 Yonge Street - New Entrance Connection (For Action)

• Staff report for item 8
• Decision for item 8

Item 9. Financial Update for the Period Ended May 1, 2021 and Major Projects Update (For Information)

• Staff report for item 9
• Decision for item 9

Item 10. KPMG LLP Audit Findings Report on the Toronto Transit Commission Consolidated Financial Statements for the Year Ended December 31, 2020 (For Action)

• Staff report for item 10
• Decision for item 10

Item 11. Draft Consolidated Financial Statements of Toronto Transit Commission for the Year Ended December 31, 2020 (For Action)

• Staff report for item 11
• Decision for item 11

Item 12. Annual Review of TTC’s SH&E Management System (For Information)

• Staff report for item 12
• Decision for item 12

Item 13. TTC Pension Plan – Bylaw Amendments (For Action)

• Staff report for item 13
• Decision for item 13

Item 14. TTC Pension Plan Annual Report (For Information)

• Staff report for item 14
• Decision for item 14

Supplementary Presentations/Reports

Item 15. Osgoode Interlocking Incident Report(For Action)

Confidential Attachment – this report is about labour relations or employee negotiations and litigation or potential litigation, including matters before administrative tribunals

• Staff report for item 15
• Staff Presentation for item 15 (Transit Systems Engineering, Osgoode Incident report)
• Decision for item 15

Toronto Transit Commission Board

Meeting No.: 2055
Meeting Date:  Wednesday, June 16, 2021

A meeting of the TTC Board was held by video conference on Wednesday, June 16, 2021 commencing at 10:04 a.m. The meeting recessed at 10:16 a.m. to meet as the Committee of the Whole. The Board re-convened the public session at 11:57 a.m.

Present at Committee of the Whole

J. Robinson (Chair), J. De Laurentiis (Vice-Chair), B. Bradford, F. Jagdeo, C. Lai, R. Lalonde, J. McKelvie, D. Minnan-Wong, J. Osborne (Commissioners), R. Leary, M. Atlas, K. Campbell, G. Downie, B. Hasserjian, J. La Vita, M. MacRae, M. Madigan-Lee, F. Monaco, N. Poole-Moffatt, J. Ross, J. Taylor, K. Watson, R. Wong, A. Cassar, M. Mis, C. Finnerty, A. Farnsworth, J. Ishak.

L. Tsilivis (Mayor’s Office), R. Van Fraassen (Chair Robinson’s Office); and K. Goodarznezhad and D. Khazam (Resolve Collaboration) were present.

J. Robinson was in the Chair.

Present at Public Session

J. Robinson (Chair), J. De Laurentiis (Vice-Chair), B. Bradford, F. Jagdeo,
C. Lai, R. Lalonde, J. McKelvie, D. Minnan-Wong, J. Osborne (Commissioners), R. Leary (Chief Executive Officer), M. Atlas (General Counsel - Acting), K. Campbell (Chief Diversity & Culture Officer), G. Downie (Chief Capital Officer), B. Hasserjian (Chief Safety Officer - Acting), J. La Vita (Interim Chief Financial Officer), M. Madigan-Lee (Chief People Officer), F. Monaco (Chief of Infrastructure and Engineering), N. Poole-Moffatt (Chief of Corporate Affairs), J. Ross (Chief Operating Officer), J. Taylor (Chief of Staff), K. Watson (Deputy Chief Executive Officer), R. Wong (Chief Vehicles Officer), A. Cassar (Director – Budgets, Costing and Financial Reporting), M. Mis (Head – Service Planning and Schedules), M. Moreira (Senior Director – System Applications), C. Finnerty (Director – Commission Services), A. Farnsworth (Co-ordinator – Secretariat Services) and J. Ishak (Administrator – Secretariat Services).

L. Tsilivis (Mayor’s Office), R. Van Fraassen (Chair Robinson’s Office) and K. Goodarznezhad and D. Khazam (Resolve Collaboration) were present.

Regrets: Commissioner S. Carroll

J. Robinson was in the Chair.

Land Acknowledgement

Chair Robinson requested C. Finnerty to acknowledge that the TTC Board was meeting on the traditional territory of many nations including the Mississaugas of the Credit, the Anishnabeg, the Chippewa, the Haudenosaunee and the Wendat peoples and is now home to many diverse First Nations, Inuit and Métis peoples. C. Finnerty also acknowledged that Toronto is covered by Treaty 13 signed with the Mississaugas of the Credit.

Declaration of Interest - Municipal Conflict of Interest Act

Nil

Minutes of the Previous Meeting

Commissioner Lalonde moved that the Board approve the Minutes of Meeting No. 2053, held on Wednesday, May 12, 2021 and Meeting No. 2054, held on Tuesday, May 25, 2021.

The motion by Commissioner Lalonde carried.

Business Arising Out of the Minutes

Nil

Committee of the Whole

Chair Robinson moved the following motion:

That the Board recess as the Committee of the Whole to consider advice that is about a proposed or pending property acquisition, labour relations or employee negotiations and litigation or potential litigation, including matters before administrative tribunals related to Item 15 of the agenda.

The motion by Chair Robinson carried.

Public Presentations

Item No. 4. Wheel-Trans Transformation Program 2021 Update

Adam Cohoon
Adina Lebo – Toronto Seniors Forum

The Board received the deputations for information (see Item 4 for minute).

Presentations/Reports/Other Business

1. Chief Executive Officer’s Report – June 2021

Commissioner Lai moved receipt of the Chief Executive Officer’s Report – June 2021 for information.

The motion by Commissioner Lai carried.

Received

2. Approved Minutes of the Advisory Committee on Accessible Transit (ACAT) General Monthly Meetings for February 25, March 25 and April 29, 2021

ACAT Chair Igor Samardzic introduced this item. 

Commissioner Bradford moved receipt of the approved minutes from the Advisory Committee on Accessible Transit (ACAT) General Monthly

Meetings for February 25, March 25 and April 29, 2021.

The motion by Commissioner Bradford carried.

Received

3. Bloor-Yonge Capacity Improvements - Main Construction Property Acquisition Authorization

Commissioner Lai moved adoption of the staff recommendations as follows:

It is recommended that the Board:

1. Approve the property acquisitions set out in Attachment 1 – Confidential Information and maintain confidentiality of the information until such time as the agreement(s) are executed with all the property owners; and
2. Authorize staff to request City Real Estate Management to negotiate the required temporary and permanent rights, and initiate expropriation proceedings if negotiations are unsuccessful.

The motion by Commissioner Lai carried.

Approved

4. Wheel-Trans Transformation Program 2021 Update

A staff presentation on this item was delivered by D. Geddes.

Vice-Chair De Laurentiis moved adoption of the staff recommendation as follows:

It is recommended that the TTC Board:

1. Forward a copy of this report to City Councillors for information.

The motion by Vice-Chair De Laurentiis carried.

Approved

Correspondence submitted by: Adam Cohoon.

5. Presentation: SAP Program Update 

A staff presentation on this item was delivered by M. Moreira.

Chair Robinson moved receipt of the Presentation: SAP Program Update for information.

The motion by Chair Robinson carried.

Received

6. Procurement Authorization – Supply of Mobile Climate Control Parts

Commissioner Lai moved adoption of the staff recommendation as follows:

It is recommended that the TTC Board:

1. Authorize the award of contracts for the supply of various MCC parts for a three-year period commencing July 1, 2021 to six companies in the upset limit amounts as follows, inclusive of HST:
   1. Reefer Sales and Service for the supply of 73 parts in the total upset limit amount of $4,057,000 USD (which is equivalent to $5,103,000 CAD).
   2. CBM N.A. Inc. for the supply of 19 parts in the total upset limit amount of $2,316,000.
   3. Ashcon International Inc. for the supply of six parts in the total upset limit amount of $421,000 USD (which is equivalent to $529,000 CAD).
   4. Prevost, A Division of Volvo Group Canada Inc. for the supply of two parts in the total upset limit amount of $56,000.
   5. The Aftermarket Parts Company, LLC for the supply of 12 parts in the total upset limit amount of $43,000.
   6. Baker Transit Parts Inc. for the supply of three parts in the total upset limit amount of $3,000.

The motion by Commissioner Lai carried.

Approved

7. Easier Access Design Services Contract – Procurement Amendment Authorization

Commissioner Lai moved adoption of the staff recommendation as follows:

It is recommended that:   

1. The Board authorize a contract amendment to AECOM Canada Limited for Contract G85-360A – Consultant Design Services Contract, increasing the upset limit amount by $7 million (including taxes), bringing the total upset limit amount to $15.1 million (including taxes).

The motion by Commissioner Lai carried.

Approved

8. 4800 Yonge Street - New Entrance Connection

Commissioner Lai moved adoption of the staff recommendations as follows:

It is recommended that the Board:

1. Approve the Entrance Connection to Sheppard-Yonge Station within the Development at 4800 Yonge Street and the subsequent closure of the open-stair access located at the southwest corner of Yonge Street and Sheppard Avenue West, as generally illustrated in Attachment 1.
2. Authorize the execution of an Entrance Connection Agreement, and any other agreements arising as a result of the Development and Entrance Connection, all on terms and conditions acceptable to the TTC’s General Counsel.

The motion by Commissioner Lai carried.

Approved

9. Financial Update for the Period Ended May 1, 2021 and Major Projects Update

Commissioner Osborne moved receipt of the Financial Update for the Period Ended May 1, 2021 and Major Projects Update for information.

The motion by Commissioner Osborne carried.

Received

10. KPMG LLP Audit Findings Report on the Toronto Transit Commission Consolidated Financial Statements for the Year Ended December 31, 2020

Commissioner Lalonde moved adoption of the staff recommendation as follows:

It is recommended that the TTC Board:

1. Forward a copy of this report to the City Clerk for submission to the City of Toronto Audit Committee.

The motion by Commissioner Lalonde carried.

Approved

11. Draft Consolidated Financial Statements of Toronto Transit Commission for the Year Ended December 31, 2020

Commissioner Lalonde moved adoption of the staff recommendation as follows:

It is recommended that the TTC Board:

1. Forward a copy of this report to the City Clerk for submission to the City of Toronto Audit Committee.

The motion by Commissioner Lalonde carried.

Approved

12. Annual Review of TTC’s SH&E Management System

Commissioner Lalonde moved receipt of the Annual Review of TTC’s SH&E Management System for information.

The motion by Commissioner Lalonde carried.

Received

13. TTC Pension Plan – Bylaw Amendments

Commissioner Lai moved adoption of the staff recommendation as follows:

It is recommended that:

1. The TTC Board approve the necessary changes to the TTCPP Bylaws, appended to this report as Attachment 1.

The motion by Commissioner Lai carried.

Approved

14. TTC Pension Plan Annual Report

Commissioner Lai moved receipt of the TTC Pension Plan Annual Report for information.

The motion by Commissioner Lai carried.

Received

15. Osgoode Interlocking Incident Report

Commissioner McKelvie moved the following motion:

That TTC staff deliver a public presentation on the Osgoode Interlocking Incident at the July 7, 2021 Board meeting.

The motion by Commissioner McKelvie carried.

Chair Robinson moved the following motion:

That the TTC Board direct the Chief Executive Officer to alert the Board when an incident meeting the identified thresholds for escalation occurs and subsequently report to the Board once a comprehensive review or investigation has been completed.

The motion by Chair Robinson carried.

Chair Robinson moved adoption of the staff recommendations, as amended, as follows:

It is recommended that the TTC Board:

1. Receive the confidential attachment and staff presentation.
2. Authorize that the information contained in the confidential attachment remain confidential until such time as the litigation matters have concluded.

The motion by Chair Robinson carried.

Amended

Correspondence submitted by: Carlos Santos (Amalgamated Transit Union Local 113).

The meeting adjourned at 1:24 p.m.