Board Meeting - September 15, 2021

Public Presentations - September 15, 2021

Item 1. Chief Executive Officer's Report - September 2021 Update (For Information)

Correspondence submitted by: Jean-Francois Obregon (A Voice for Transit)
Correspondence submitted by: Alan Yule

• Staff report for item 1
• Staff Presentation for item 1
• Decision for item 1

Item 2. Approved Minutes of the Advisory Committee on Accessible Transit (ACAT) General Monthly Meeting for June 24 and July 29, 2021 (For Information)

• Staff report for item 2
• Decision for item 2

Item 3. (Timed Item: 10 a.m.) Board Invited Presentation: StudentMoveTO regarding Moving Postsecondary Students in the GTHA: Preliminary results from a survey and study on student mobility in the Toronto Region

• Staff report for item 3
• External presentation for item 3
• Decision for item 3

Item 4. Auditor General's Report - Toronto Transit Commission - 2021 Results of Follow-up of Previous Audit Recommendations (For Information)

• Staff report for item 4
• External presentation for item 4
• Decision for item 4

Item 5. Line 3 Bus Replacement Study Update (For Action)

• Staff report for item 5
• Staff presentation for item 5
• Decision for item 5

Item 6. Transit Network Expansion Update (For Action)

• Staff report for item 6
• Decision for item 6

Item 7. McNicoll Bus Garage - Facility Maintenance (For Action)

• Staff report for item 7
• Decision for item 7

Item 8. Streetcar Vehicle Cleaning and Servicing (For Action)

Correspondence submitted by: Carlos Santos and Scott Gordon (ATU Local 113)

• Staff report for item 8
• Decision for item 8

Item 9. COVID-19: Vehicle Disinfecting Services (For Action)

• Staff report for item 9
• Decision for item 9

Item 10. Wilson Yard Infrastructure Work for Signals and Miscellaneous Site Services (For Action)

• Staff report for item 10
• Decision for item 10

Item 11. Duncan Shop - Bus Hoist Replacement in Revenue Repair Area (For Action)

• Staff report for item 11
• Decision for item 11

Item 12. Structural Assessment and Design Services Triennial Contract (For Action)

• Staff report for item 12
• Decision for item 12

Item 13. Loan Agreement to Toronto Coach Terminal Inc. (For Action)

• Staff report for item 13
• Decision for item 13

Item 14. Financial Update for the Period Ended July 3, 2021 and Major Projects Update (For Information)

• Staff report for item 14
• Decision for item 14

Item 15. City Council Transmittal - Toronto Newcomer Strategy 2022-2026 (For Action)

• Staff report for item 15
• Decision for item 15

Item 16. City Council Transmittal - SafeTO: Toronto's Ten-Year Community Safety and Well-Being Plan (For Action)

• Staff report for item 16
• Decision for item 16

Item 17. Notice of Motion - TTC Farecard Request for Information, submitted by Commissioner Denzil Minnan-Wong, seconded by Commissioner Cynthia Lai

• Staff report for item 17
• Decision for item 17

Item 18. Notice of Motion - Community Benefits Program for Eglinton Crosstown LRT Hiring

Submitted by Commissioner Denzil Minnan-Wong, seconded by Chair Jaye Robinson

• Staff report for item 18
• Decision for item 18

J. Robinson (Chair), J. De Laurentiis (Vice-Chair), S. Carroll, F. Jagdeo, C. Lai, R. Lalonde, J. McKelvie, D. Minnan-Wong, J. Osborne (Commissioners), R. Leary (Chief Executive Officer), M. Atlas (General Counsel - Acting), K. Campbell (Chief Diversity & Culture Officer), G. Downie (Chief Capital Officer), B. Hasserjian (Chief Safety Officer - Acting), J. La Vita (Interim Chief Financial Officer), M. Madigan-Lee (Chief People Officer), F. Monaco (Chief of Infrastructure and Engineering), N. Poole-Moffatt (Chief of Corporate Affairs), J. Ross (Chief Operating Officer), J. Taylor (Chief of Staff), K. Watson (Deputy Chief Executive Officer), R. Wong (Chief Vehicles Officer), M. MacRae (Executive Director - Human Resources), A. Cassar (Director - Budgets, Costing and Financial Reporting), A. Farnsworth (Business Effciencies Consultant), A. Gibson (Head - Strategy and Foresight), P. Lagace (Head - Procurement and Category Management), C. Leach (Head - Audit,Risk and Compliance), A. Lim (Manager - Costing and Financial Modelling), P. Matusiak (Solicitor), W. Reuter (Head - Research and Analytics), K. Thorburn (Head - Corporate Initiatives), C. Finnerty (Director - Commission Services) and J. Ishak (Co-ordinator - Secretariat Services) were present.

B. Romeo-Beehler (Auditor General), T. Anderson (Assistant Auditor General), R. Van Fraassen (Chair Robinson’s Office), and A. Agudelo (Live Media) were also present.

Regrets: B. Bradford

J. Robinson was in the Chair.

Item No. 8. Streetcar Vehicle Cleaning and Servicing

Aleem Tharani (ATU Local 113)
Jamaal Myers

The Board received the deputations for information (see Item 8 for minute).

Item No. 9. COVID-19: Vehicle Disinfecting Services

Sherwin Lau (A Voice for Transit)

The Board received the deputation for information (see Item 9 for minute).

1. Chief Executive Officer’s Report – September 2021
R. Leary, Chief Executive Officer, delivered a verbal presentation on this item.
Commissioner Carroll moved receipt of the Chief Executive Officer’s Report – September 2021 for information.
The motion by Commissioner Carroll carried.
Received
Correspondence submitted by: A Voice for Transit, Alan Yule
2. Approved Minutes of the Advisory Committee on Accessible Transit (ACAT) General Monthly Meeting for June 24, 2021 and July 29, 2021.
ACAT Chair Igor Samardzic introduced this item.
Commissioner Jagdeo moved receipt of the approved minutes from the Advisory Committee on Accessible Transit (ACAT) General Monthly Meeting for June 24, 2021 and July 29, 2021.
The motion by Commissioner Jagdeo carried.
Received
3. Board Invited Presentation: StudentMoveTO regarding Moving Postsecondary Students in the GTHA: Preliminary results from a survey and study on student mobility in the Toronto Region
Roger Keil and Danya Tugg, StudentMoveTO, delivered a presentation on this item.
Commissioner Carroll moved receipt of the StudentMoveTO regarding Moving Postsecondary Students in the GTHA: Preliminary results from a survey and study on student mobility in the Toronto Region presentation for information.
The motion by Commissioner Carroll carried.
Received

4. Toronto Transit Commission – Results of 2021 Follow-up of Previous Audit Recommendations

Commissioner Lalonde moved receipt of the Toronto Transit Commission – Results of 2021 Follow-up of Previous Audit Recommendations for information.
The motion by Commissioner Lalonde carried.
Received
5. Line 3 Bus Replacement Study Update
S. Haskill, Head, Project Development and Planning, delivered a presentation on this item.
Commissioner McKelvie moved that recommendation three be amended to include the Toronto and Region Conservation Authority, as follows:
3. Forward this report to the City Manager, City of Toronto; the President and CEO, Metrolinx; the Toronto and Region Conservation Authority; and the Deputy Minister, Ministry of Transportation, for their information.
The motion by Commissioner McKelvie carried.
Commissioner McKelvie moved that the staff recommendations be adopted, as amended, as follows:
It is recommended that the TTC Board:
1. Approve the proposed alternatives in Appendix 1 Table 1 as the basis for alternatives development;
2. Approve the Evaluation Criteria in Appendix 1 Table 2 for the technical evaluation of options; and,
3. Forward this report to the City Manager, City of Toronto; the President and CEO, Metrolinx; the Toronto and Region Conservation Authority; and the Deputy Minister, Ministry of Transportation, for their information.
Amended

6. Transit Network Expansion Update
Commissioner McKelvie moved the following motion:
That the TTC forward future reports evaluating RapidTO to the President and CEO, Metrolinx, and the Deputy Minister, Ministry of Transportation, for their consideration as a design alternative for the Durham-Scarborough Bus Rapid Transit on Ellesmere Road, between Military Trail and Kingston Road.
The motion by Commissioner McKelvie carried.
Chair Robinson moved adoption of the staff recommendations, as amended, as follows:
It is recommended that the TTC Board:
1. Receive a general update on transit expansion projects.
2. Authorize the Chief Executive Officer to negotiate and execute any agreement with Metrolinx and/or the Province for the TTC to procure on behalf of Metrolinx the trains required for the Line 1 Yonge North Subway Extension and Line 2 Scarborough Subway Extension, subject to a full funding approval from Metrolinx and/or the Province of expansion trains.
3. That the TTC forward future reports evaluating RapidTO to the President and CEO, Metrolinx, and the Deputy Minister, Ministry of Transportation, for their consideration as a design alternative for the Durham-Scarborough Bus Rapid Transit on Ellesmere Road, between Military Trail and Kingston Road.
Amended
7. McNicoll Bus Garage – Facility Maintenance
Chair Robinson moved adoption of the staff recommendation as follows:
It is recommended that the TTC Board:
1. Authorize the award of a contract to ENGIE Services Inc. in the amount of $28.6 million (inclusive of all applicable taxes) for the facility maintenance of McNicoll Bus Garage from notification of award for a 10-year term with the option to extend for one additional ten-year term.
The motion by Chair Robinson carried.
Commissioner Carroll moved a motion to reopen the item.
The motion by Commissioner Carroll carried.

Commissioner Robinson moved adoption of the staff recommendations as follows:
It is recommended that the TTC Board:
1. Authorize the award of a contract to ENGIE Services Inc. in the amount of $28.6 million (inclusive of all applicable taxes) for the facility maintenance of McNicoll Bus Garage from notification of award for a 10-year term with the option to extend for one additional ten-year term.
Commissioner Carroll requested a recorded vote on the motion by Chair Robinson.
C. Finnerty conducted a recorded vote on the motion by Chair Robinson.
In favour (7): Chair Robinson, Vice-Chair De Laurentiis, Commissioners Jagdeo, Lalonde, McKelvie, Minnan-Wong, Osborne.
Opposed (1): Commissioner Carroll
Absent (1): Commissioner Lai
The motion by Chair Robinson carried.
Approved
8. Streetcar Vehicle Cleaning and Servicing
Chair Robinson moved adoption of the staff recommendation as follows:
1. Authorize the award of the contract to TBM Service Group Inc. in the amount of $3,715,000.00 (inclusive of all applicable taxes) for streetcar servicing and detailed cleaning at three TTC streetcar carhouses (Leslie Barns, Roncesvalles Carhouse and Russell Carhouse) from notification of award to December 31, 2023 with the option to extend for two additional one-year terms.
The motion by Chair Robinson carried.
Commissioner Carroll moved a motion to reopen the item.
The motion by Commissioner Carroll carried
Commissioner Robinson moved adoption of the staff recommendations as follows:
It is recommended that the TTC Board:
1. Authorize the award of the contract to TBM Service Group Inc. in the amount of $3,715,000.00 (inclusive of all applicable taxes) for streetcar servicing and detailed cleaning at three TTC streetcar carhouses (Leslie Barns, Roncesvalles Carhouse and Russell Carhouse) from notification of award to December 31, 2023 with the option to extend for two additional one-year terms.

Commissioner Carroll requested a recorded vote on the motion by Chair Robinson.
C. Finnerty conducted a recorded vote on the motion by Chair Robinson.
In favour (7): Chair Robinson, Vice-Chair De Laurentiis, Commissioners Jagdeo, Lalonde, McKelvie, Minnan-Wong, Osborne.
Opposed (1): Commissioner Carroll
Absent (1): Commissioner Lai
The motion by Chair Robinson carried.
Approved
Correspondence submitted by: Amalgamated Transit Union Local 113
9. COVID-19: Vehicle Disinfecting Services
Commissioner Osborne moved adoption of the staff recommendation as follows:
It is recommended that the TTC Board:
1. Authorize a contract amendment to TBM Service Group Inc. for Contract C32PZ17834 – Bus Servicing and Cleaning to increase the upset limit amount by $14,816,448.58 to $119,381,143.58 from $104,564,695 in Canadian funds, inclusive of all taxes to provide sufficient funds for vehicle disinfecting, corrosion removal, and additional base contract costs required for unbudgeted construction work from January 1, 2021 to December 31, 2021.
The motion by Commissioner Osborne carried.
Approved
10. Wilson Yard Infrastructure Work for Signals and Miscellaneous Site Services
Commissioner Lalonde moved adoption of the staff recommendation as follows:
It is recommended that the TTC Board:
1. Authorize the award of Contract AW60-2 - Wilson Yard Infrastructure Work for Signals & Miscellaneous Site Services to Sanscon Construction Ltd. in the amount of $12,419,495.92 inclusive of all taxes on the following basis:
1.1 Lowest Total Bid Price of $11,973,145. (inclusive of all taxes)
1.2 Acceptance of Specified Options 1, 2, 3 and 5 in the amount of $446,350. (inclusive of all taxes) as follows:

• Option 1: Forklift rental in the amount of $96,050.
• Option 2: Double wide construction trailer for TTC Construction personnel in the amount of $90,400.
• Option 3: Installation facilities trailer for TTC installation forces in the amount of $169,500.
• Option 5: Two trailers for TTC Construction Management in the amount of $90,400.
The motion by Commissioner Lalonde carried.
Approved
11. Duncan Shop – Bus Hoist Replacement in Revenue Repair Area
Chair Robinson moved adoption of the staff recommendation as follows:
It is recommended that the TTC Board:
1. Authorize the award of Contract M60-88 - Duncan Shop – Bus Hoist Replacement to Maystar General Contractors Inc. in the amount of $19,221,300 inclusive of all taxes, on the basis of lowest total bid price.
The motion by Chair Robinson carried.
Approved
12. Structural Assessment and Design Services Triennial Contract
Commissioner Osborne moved adoption of the staff recommendation as follows:
It is recommended that the TTC Board:
1. Authorize the award of Contract G85-404 Structural Assessment and Design Services – Triennial Contract in the upset limit amount of $10,000,000 in Canadian funds, inclusive of all taxes on the basis of highest total weighted scores, to the following companies:
Parsons Inc. $ 2,000,000
LEA Consulting Ltd. $ 2,000,000
Morrison Hershfield Ltd. $ 2,000,000
AECOM Canada Ltd. $ 2,000,000
Wood Environment & Infrastructure $ 2,000,000
Solutions, a Division of Wood Canada Ltd.
Total Overall Upset Limit Amount $10,000,000
The motion by Commissioner Osborne carried.
Approved

13. Loan Agreement to Toronto Coach Terminal Inc.
Chair Robinson moved adoption of the staff recommendations as follows:
It is recommended that the TTC Board:
1. Approve the waiver of interest payable on the remaining loan of $4.5 million, with Toronto Coach Terminal Inc., dated December 30, 1991, by converting the loan to an interest-free loan effective July 8, 2021 and making the necessary amendment to the loan agreement between the TTC and its subsidiary, Toronto Coach Terminal Inc.
The motion by Chair Robinson carried.
Approved
14. Financial Update for the Period Ended July 3, 2021 and Major Projects Update
Chair Robinson moved receipt of the Financial Update for the Period Ended July 3, 2021 and Major Projects Update.
The motion by Chair Robinson carried.
Received
15. City Council Transmittal – Economic and Community Development Committee Item 22.1 Toronto Newcomer Strategy 2022-2026
Chair Robinson moved adoption of the staff recommendations as follows:
It is recommended that the TTC Board:
1. Adopt and apply the Toronto Newcomer Strategy’s 2022-2026 Guiding Principles to the TTC
The motion by Chair Robinson carried.
Approved
16. City Council Transmittal – Executive Committee Item 25.4 SafeTO: Toronto’s Ten-Year Community Safety and Well-Being Plan
Commissioner Lai moved adoption of the staff recommendations as follows:
It is recommended that the TTC Board:
1. Adopt SafeTO: Toronto’s Ten-Year Community Safety and Well-Being Plan and that staff partner with the City of Toronto on its implementation.

2. Request that staff to forward a copy of this decision to the City Manager for information.
The motion by Commissioner Lai carried.
Approved
17. Notice of Motion – TTC Farecard Request for Information Commissioner Minnan-Wong moved the following motion:
It is recommended that the Board
1. That TTC staff approach transit authorities that have purchased services from vendors participating in the Farecard Request for Information approved by the Commission, and request an assessment/information with regard to their experience with the relevant vendor. Such requests for information to include:
• positive and negative experiences;
• disputes; and
• litigation.
The findings from this research should be used to improve the contractual agreements that will be signed by the successful vendor.
2. That TTC staff report back to the TTC Board with their findings by January 2022.
The motion by Commissioner Minnan-Wong carried.
Approved
18. Notice of Motion – Community Benefits Program for Eglinton Crosstown LRT Hiring
Commissioner Minnan-Wong moved the following motion:
It is recommended that the Board
1. That the TTC make special efforts, including advertising and job-fairs in the targeted communities, as part of their 2022 Outreach Plan, to encourage and promote recruitment from Neighbourhood Improvement Areas.
2. That the TTC report back by November 2021 on an outreach strategy. The strategy should include a goal of 50% new transit operator hires being from diverse Neighbourhood Improvement Areas.
The motion by Commissioner Minnan-Wong carried.
Approved
The meeting adjourned at 1:42 p.m.