Board Meeting - June 23, 2022

Meeting No.: 

2065

Meeting Date: 

Thursday, June 23, 2022

A meeting of the TTC Board was held by video conference on Thursday, June 23, 2022 commencing at 10:01 a.m. The meeting recessed at 10:11 a.m. to meet as the Committee of the Whole. The Board reconvened the public session at 10:28 a.m.

Present at Committee of the Whole

J. Robinson (Chair), J. De Laurentiis (Vice-Chair), B. Bradford, S. Carroll, F. Jagdeo, C. Lai, R. Lalonde, D. Minnan-Wong, J. Osborne (Commissioners) R. Leary, M. Atlas, K. Campbell, G. Downie, S. Haskill, B. Hasserjian, J. La Vita, F. Monaco, N. Poole-Moffatt, K. Watson, R. Wong, A. Cassar, N. Acquah, C. Finnerty and J. Ishak and were present.
Items 4 and 5: A. Gibson

R. Van Fraassen (Chair Robinson’s Office) and A. Agudelo (Live Media) were also present.

Present at Public Session

J. Robinson (Chair), J. De Laurentiis (Vice-Chair), B. Bradford, S. Carroll, F. Jagdeo, C. Lai, R. Lalonde, J. McKelvie, D. Minnan-Wong, J. Osborne (Commissioners), R. Leary (Chief Executive Officer), M. Atlas (General Counsel), K. Campbell (Chief Diversity and Culture Officer), G. Downie (Chief Capital Officer), S. Haskill (Chief Strategy and Customer Officer -Acting), B. Hasserjian (Chief Safety Officer - Acting), J. La Vita (Chief Financial Officer), F. Monaco (Chief of Infrastructure and Engineering), N. Poole-Moffatt (Chief of Corporate Affairs), K. Watson (Deputy Chief Executive Officer), R. Wong (Chief Vehicles Officer), A. Cassar (Director - Budgets, Costing and Financial Reporting), M. Cernik (Director - Office and Operational Space), M. Picard-Cousins (Manager - Emerging Systems), M. Del Vecchio (Capital City Projects Coordinator), G. Dubb (Development Coordinator), A. Gibson (Head - Strategy and Foresight), M. Hagg (Senior Planner - System Access), J. Imbrogno (Director - Capital Accounting), P. Kraft (Head of Property, Planning and Development), C. Penman (Head – Wheel-Trans (Acting)), W. Reuter (Head - Research and Analytics), N. Thai (Director - Treasury Services), E. Thomas (Director - Revenue Ridership Analytics), K. Thorburn (Head - Corporate Initiatives), C. Finnerty (Director - Commission Services), J. Ishak (Coordinator - Secretariat Services) and N. Acquah (FOI Specialist) were present.

A. Folosea (City of Toronto), S. Hewitt (CEO - TTC Pension Plan) and J. Kowalski (CreateTO) were present.

T. Khan (Mayor’s Office), R. Van Fraassen (Chair Robinson’s Office) and A. Agudelo (Live Media) were also present.

J. Robinson was in the Chair.

Land Acknowledgement

Chair Robinson requested C. Finnerty to acknowledge that the TTC Board was meeting on the traditional territory of many nations including the Mississaugas of the Credit, the Anishnabeg, the Chippewa, the Haudenosaunee and the Wendat peoples and is now home to many diverse First Nations, Inuit and Métis peoples. C. Finnerty also acknowledged that Toronto is covered by Treaty 13 signed with the Mississaugas of the Credit.

Declaration of Interest – Municipal Conflict of Interest Act

Nil

Minutes of the Previous Meeting

Commissioner De Laurentiis moved that the TTC Board approve the Minutes of Meeting No. 2064 held on Wednesday, May 18, 2022.

The motion by Commissioner De Laurentiis carried.

Business Arising Out of the Minutes

Nil

Committee of the Whole

Chair Robinson moved the following motion:

That the TTC Board recess as the Committee of the Whole to consider the following confidential items:

Information about litigation or potential litigation, including matters before administrative tribunals and advice or communications that are subject to solicitor-client privilege, including communications necessary for that purpose

3. Update on TTC Benefit Fraud Cases

Advice or communications that are subject to solicitor-client privilege, including communications necessary for that purpose

4. TTC's 10-Year Collection Outlook - Modernizing Fare Collection

Information about a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the City or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization

5. Digital Connectivity - June Update

The motion by Chair Robinson carried.

Public Presentations

• Item No. 4. TTC's 10-Year Collection Outlook - Modernizing Fare Collection
  Alan Yule
  The Board received the deputations for information.
  (See Item No. 4 for minute)
• Item No. 10. Wheel-Trans Transformation Program 2022 Update
  Adam Cohoon
  Jennifer Conroy
  Alan Yule
  The Board received the deputations for information.
  (See Item No. 10 for minute)
• Item No. 11. 2022 Accessibility Plan Status Update
  Adam Cohoon
  Jennifer Conroy
  The Board received the deputations for information.
  (See Item No. 11 for minute)

Presentations/Reports/Other Business

1. Chief Executive Officer’s Report – June 2022

R. Leary, Chief Executive Officer, delivered a verbal presentation on this item.

Chair Robinson moved receipt of the Chief Executive Officer’s Report – June 2022 for information.
The motion by Chair Robinson carried. Received

2. Approved Minutes of the Advisory Committee on Accessible Transit (ACAT) General Monthly Meeting for April 28, 2022.

ACAT Chair Jonathan Marriott introduced this item. Following the ACAT Chair’s presentation, Commissioner Lai moved receipt of the approved minutes from the Advisory Committee on Accessible Transit (ACAT) General Monthly Meeting for April 28, 2022. The motion by Commissioner Lai carried. Received

3. Update on TTC Benefit Fraud Cases

Commissioner Lalonde moved the recommendations as follows: It is recommended that the TTC Board:

1. Approve the confidential recommendations as set out in Confidential Attachment 1.
2. Direct that confidential recommendations and information contained in Confidential Attachment 1 remain confidential in its entirety, as it contains information subject to solicitor-client privilege.

The motion by Commissioner Lalonde carried. Approved

4. TTC's 10-Year Collection Outlook - Modernizing Fare Collection

A. Gibson, Head of Strategy and Foresight, delivered a presentation on this item.

Chair Robinson moved the recommendations as follows:

It is recommended that the TTC Board

1. Receive this report for information.
2. Approve the recommendation as set out in the Confidential Attachment and authorize that the information remain confidential as it is subject to solicitor-client privilege.

The motion by Chair Robinson carried.

Approved

5. Digital Connectivity - June Update

Chair Robinson moved the recommendations as follows:

It is recommended that the TTC Board

1. Receive this report for information, and
2. Authorize that the Confidential Attachment 1 to the report be released publicly upon execution of any agreement with a digital connectivity provider.

The motion by Chair Robinson carried.

Approved

6. Property Acquisition for New TTC Garage and Additional Operational Uses

Commissioner Lalonde moved the recommendations as follows:

It is recommended that the TTC Board

1. Approve the recommendations contained in Confidential Attachment 1 to this report.
2. Authorize the public release of the confidential information contained in this report following the closing of the purchase transaction and any other ancillary agreements pertaining to the acquisition of this property.
3. Forward this report, including the Confidential Attachment 1, to the CreateTO Board for their information and to the City of Toronto Corporate Real Estate Management Division for their action.

The motion by Commissioner Lalonde carried.

Approved

7. 200 Woolner Avenue – Communications Antenna License

Commissioner Osborne moved the recommendations as follows:

It is recommended that the TTC Board

1. Authorize staff to request the City of Toronto, Corporate Real Estate Management, to enter into a new license with Woolner Holdings Inc., (the “Owner”), on the TTC’s behalf, for the use of the antenna located at 200 Woolner Avenue, on terms and conditions summarized in this report, in a form acceptable to the TTC’s General Counsel; and
2. Approve the confidential recommendation attached in Confidential Attachment 1; and authorize its public release when the new license for 200 Woolner Avenue has been executed.

The motion by Commissioner Osborne carried.

Approved

8. Easier Access Design Services Contract – Procurement Amendment Authorization

Commissioner Jagdeo moved the recommendations as follows:

It is recommended that the TTC Board

1. Authorize a contract amendment to WSP Canada Group Limited for Contract G85-344A – Consultant Design Services Contract, extending the expiry date of July 11, 2022, to July 31, 2027;
2. Approve the recommendation contained in Confidential Attachment 1; and
3. Authorize the information in Confidential Attachment 1 to remain confidential until the costs for the design services have been finalized.

The motion by Commissioner Jagdeo carried.

Approved

9. Amendment to Advisory Committee on Accessible Transit (ACAT) Terms of Reference

Commissioner Osborne moved the recommendations as follows:

It is recommended that the TTC Board

1. Approve the amendment to the ACAT Terms of Reference, which addresses the following matters:
   a. General housekeeping amendments that address various wording changes to modernize corporate terminology and language in a more inclusive and equitable manner.
   b. Include provisions for electronic participation when in-person meetings are not viable once an emergency is declared in all or part of the city and as means to accommodate ACAT members when possible.
   c. Include Remuneration (section 12) as it was not previously specified.

The motion by Commissioner Osborne carried.

Approved

10. Wheel-Trans Transformation Program 2022 Update

C. Penman, Head of Wheel-Trans (Acting), delivered a presentation on this item.

Commissioner Carroll moved the recommendations as follows:

It is recommended that the TTC Board

1. Forward a copy of this report to City Councillors for information.

The motion by Commissioner Carroll carried.

Approved

Correspondence submitted by: J. Conroy, A. Cohoon

11. 2022 Accessibility Plan Status Update

Chair Robinson moved the recommendations as follows:

It is recommended that the TTC Board

1. Receive this report for information.

The motion by Chair Robinson carried.

Approved

12. Financial and Major Projects Update for the Period Ended April 30, 2022

Chair Robinson moved the recommendations as follows:

It is recommended that the TTC Board

1. Amend the 2022-2031 Capital Budget and Plan by reducing the 2022 Capital Budget by $128.1 million and increasing the 2023 Capital Plan estimates by $132.4 million to account for projects that have had accelerated spending and projects that have experienced some delays and therefore lower spending.

The motion by Chair Robinson carried.

Approved

13. KPMG LLP Audit Findings Report on the Toronto Transit Commission Consolidated Financial Statements for the Year Ended December 31, 2021

Chair Robinson moved the recommendations as follows:

It is recommended that the TTC Board

1. Receive the KPMG LLP Audit Findings Report on the Toronto Transit Commission
   Consolidated Financial Statements for the Year Ended December 31, 2021; and
2. Forward a copy of this report to the City Clerk for submission to the City of Toronto Audit Committee.

The motion by Chair Robinson carried.

Approved

14. Draft Consolidated Financial Statements of Toronto Transit Commission for the Year Ended December 31, 2021

Chair Robinson moved the recommendations as follows:

It is recommended that the TTC Board

1. Approve the Draft Consolidated Financial Statements of Toronto Transit Commission for the Year Ended December 31, 2021; and
2. Forward a copy of this report to the City Clerk for submission to the City of Toronto Audit Committee

The motion by Chair Robinson carried.

Approved

15. Annual Review of TTC's Safety, Health & Environment (SH&E) Management System

Chair Robinson moved receipt of the Annual Review of TTC's Safety, Health & Environment (SH&E) Management System for information.

The motion by Chair Robinson carried.

Received

16. Appointment to TTC Pension Plan Board of Directors

Commissioner Lai moved the recommendations as follows:

It is recommended that the TTC Board

1. Appoint Anja Schiralli, Director of Employee Services & Systems as a Director on the TTC Pension Plan Board of Directors.
2. Appoint Steve Anderson, Solicitor, as an Observer on the TTC Pension Plan Board of Directors.

The motion by Commissioner Lai carried.

Approved

17.TTC Pension Plan Bylaw Amendments

Commissioner Osborne moved the recommendations as follows:

It is recommended that the TTC Board

1. The TTC Board approve the necessary changes to the TTCPP Bylaws, appended to this report as Attachment 1.

The motion by Commissioner Osborne carried.

Approved

18. 2021 TTC Pension Plan Annual Report

Commissioner De Laurentiis moved receipt of the 2021 TTC Pension Plan Annual Report for information.

The motion by Commissioner De Laurentiis carried.

Received

The meeting adjourned at 1:03 p.m.