Board Meeting - May 18, 2022 - Rescheduled from May 19, 2022
Meeting Info
-
Agenda
-
Meeting Minutes
Board Members
- Jaye Robinson (Chair)
- Joanne De Laurentiis (Vice-Chair)
- Brad Bradford
- Shelley Carroll
- Fenton Jagdeo
- Cynthia Lai
- Ron Lalonde
- Jennifer McKelvie
- Denzil Minnan-Wong
- Julie Osborne
Land Acknowledgement
Declaration Of Interest - Municipal Conflict Of Interest Act
Minutes Of The Previous Meetings
Business Arising Out Of Minutes
Public Presentations
Requests to speak must be registered by noon of the business day preceding meeting day by submitting a request to commissionservices@ttc.ca. A final deputation list will be distributed at the meeting.
Presenters will participate by audio only and will be required to provide a telephone number on which they can be reached at the appropriate time. Presenters may submit a written deputation in advance of the meeting which will be circulated to TTC Commissioners and staff.
Presentations/Reports/Other Business
Item 1. Chief Executive Officer's Report - May 2022 Update (For Information)
Item 2. Approved Minutes of the Advisory Committee on Accessible Transit (ACAT) General Monthly Meeting for March 31, 2022 (For Information)
Item 3. Establishment of a Human Resources Committee (This report contains information about labour relations or employee negotiations and personal matters about an identifiable individual, including municipal or local board employees) (For Action)
Item 4. 834 Caledonia Road - Industrial Space Lease Agreement (This report is about a proposed or pending land acquisition or disposition of land for municipal or local board purposes) (For Action)
Item 5. ModernTO Workplace Modernization Program Update (For Action)
Item 6. York Mills Station – Metrolinx Bus Terminal Lease Agreement (For Action)
Item 7. Bloor-Yonge Capacity Improvements Project – Procurement Authorization for Bloor-Yonge Capacity Improvements Owner’s Engineer Consultant Services (For Action)
Item 8. Microsoft Cloud Subscriptions 2022 Update (For Action)
Item 9. Procurement Authorization - Supply of Recaro Parts (For Action)
Item 10. Active COVID-19 Screening Contract Amendment (For Action)
Toronto Transit Commission Board
Meeting No.:
2064
Meeting Date:
Wednesday, May 18, 2022
A meeting of the TTC Board was held by video conference on Wednesday, May 18, 2022 commencing at 10:03 a.m. The meeting recessed at 11:14 a.m. to meet as the Committee of the Whole. The Board reconvened the public session at 11:38 p.m.
Present at Committee of the Whole
J. Robinson (Chair), S. Carroll, F. Jagdeo, R. Lalonde, J. McKelvie, D. Minnan-Wong, J. Osborne (Commissioners), M. Atlas, K. Campbell, K. Watson and C. Finnerty were present.
A. Agudelo (Live Media) was also present.
Present at Public Session
J. Robinson (Chair), S. Carroll, F. Jagdeo, R. Lalonde, J. McKelvie, D. Minnan-Wong, J. Osborne (Commissioners), R. Leary (Chief Executive Officer), M. Atlas (General Counsel), K. Campbell (Chief Diversity and Culture Officer), G. Downie (Chief Capital Officer), S. Haskill (Chief Strategy and Customer Officer – Acting), B. Hasserjian (Chief Safety Officer – Acting), J. La Vita (Chief Financial Officer), F. Monaco (Chief of Infrastructure and Engineering), N. Poole-Moffatt (Chief of Corporate Affairs), K. Watson (Deputy Chief Executive Officer), R. Wong (Chief Vehicles Officer), A. Cassar (Director – Budgets, Costing and Financial Reporting), A. Dixon (Head – Special Constable Service), V. Guzzo (Director – Property), P. Kraft (Head – Property, Planning & Development), P. Lagace (Head – Procurement and Category Management), A. Nasralla (Program Manager – ModernTO), W. Reuter (Head – Research & Analytics), D. Shanmuganayagam (Chief Information Officer), A. Van Dijk (Development Coordinator), C. Finnerty (Director - Commission Services), J. Ishak (Coordinator - Secretariat Services) and S. Parmar (Administrator - Secretariat Services) were present.
S. Fraser, P. Matozzo and N. Sethi (City of Toronto) P. Harron and F. Husain (CreateTO) T. Khan (Mayor’s Office), R. Van Fraassen (Chair Robinson’s Office) and A. Agudelo (Live Media) were also present.
J. Robinson was in the Chair.
Land Acknowledgement
Chair Robinson requested C. Finnerty to acknowledge that the TTC Board was meeting on the traditional territory of many nations including the Mississaugas of the Credit, the Anishnabeg, the Chippewa, the Haudenosaunee and the Wendat peoples and is now home to many diverse First Nations, Inuit and Métis peoples. C. Finnerty also acknowledged that Toronto is covered by Treaty 13 signed with the Mississaugas of the Credit.
Declaration of Interest – Municipal Conflict of Interest Act
Nil
Minutes of the Previous Meeting
Commissioner Carroll moved that the Board approve the Minutes of Meeting No. 2063 held on Thursday, April 14, 2022.
The motion by Commissioner Carroll carried.
Business Arising Out of the Minutes
Nil
Committee of the Whole
Chair Robinson moved the following motion:
That the TTC Board recess as the Committee of the Whole to consider the following confidential items:
Information about labour relations or employee negotiations
3. Establishment of a Human Resources Committee
The motion by Chair Robinson carried.
Public Presentations
Presentations/Reports/Other Business
1. Chief Executive Officer’s Report – May 2022
R. Leary, Chief Executive Officer, delivered a verbal presentation on this item. W. Reuter, Head of Research and Analytics delivered a presentation entitled Advancing Analytics on this item.
Chair Robinson moved receipt of the Chief Executive Officer’s Report – May 2022 for information.
The motion by Chair Robinson carried.
Received
2. Approved Minutes of the Advisory Committee on Accessible Transit (ACAT) General Monthly Meeting for March 31, 2022.
ACAT Chair Jonathan Marriott introduced this item.
Chair Robinson moved receipt of the approved minutes from the Advisory Committee on Accessible Transit (ACAT) General Monthly Meeting for March 31, 2022.
The motion by Chair Robinson carried.
Received
3. Establishment of a Human Resources Committee
Chair Robinson moved the recommendations as follows:
It is recommended that the TTC Board:
- Establish a Human Resources Committee for the balance of the term which shall consist of Chair, Vice-Chair and one Councillor member who shall be appointed by the Chair.
- Adopt the confidential recommendations, noting that they are to remain confidential as they relate to labour relations or employee negotiations.
The motion by Chair Robinson carried.
Approved
4. 834 Caledonia Road - Industrial Space Lease Agreement
Commissioner Jagdeo moved the recommendations as follows:
It is recommended that the Board:
- Authorize staff to request the City of Toronto, Corporate Real Estate Management, to negotiate and enter into a new lease agreement with 834 Caledonia Holdings Inc. on the TTC’s behalf for the extended use of 834 Caledonia Road, on terms and conditions summarized in this report, in a form acceptable to the TTC’s General Counsel; and
- Approve the confidential recommendation attached in Confidential Attachment 1; and authorize its public release upon execution of the lease agreement for 834 Caledonia Road.
The motion by Commissioner Jagdeo carried.
Approved
5. ModernTO Workplace Modernization Program Update
Commissioner Lalonde moved the recommendations as follows:
It is recommended that the TTC Board:
- Receive this report for information.
The motion by Commissioner Lalonde carried.
Approved
6. York Mills Station – Metrolinx Bus Terminal Lease Agreement
Commissioner Minnan-Wong moved the recommendations as follows:
It is recommended that the TTC Board:
- Authorize staff to request the City of Toronto to negotiate and enter into a 10-year licence agreement with Metrolinx, with an option for a further 10-year extension, on the TTC’s behalf, for the continued use of the bus terminal at York Mills Station by GO Transit, on terms and conditions summarized in this report, in a form acceptable to the TTC’s General Counsel.
The motion by Commissioner Minnan-Wong carried.
Approved
7. Bloor-Yonge Capacity Improvements Project – Procurement Authorization for Bloor-Yonge Capacity Improvements Owner’s Engineer Consultant Services
Commissioner Lalonde moved the recommendations as follows:
It is recommended that the TTC Board:
- Authorize the award of Contract S85-45, Bloor-Yonge Capacity Improvements Owner’s Engineer Consultant Services, to AECOM Canada Ltd. in the upset limit amount of $22,500,000.00, inclusive of all taxes.
The motion by Commissioner Lalonde carried.
Approved
8. Microsoft Cloud Subscriptions 2022 Update
Commissioner Carroll moved the recommendations as follows:
It is recommended that the TTC Board:
- Authorize a contract amendment with Microsoft for the Supply of Microsoft Cloud subscriptions to increase the upset limit of the Enterprise Subscription Agreement contract by $3,576,134, to a revised upset limit amount of $9,488,552, inclusive of HST, to the end of the contract term on January 31, 2024.
The motion by Commissioner Carroll carried.
Approved
9. Procurement Authorization - Supply of RECARO Parts
Commissioner Osborne moved the recommendations as follows:
It is recommended that the TTC Board:
- Authorize the award of contracts for the supply of various RECARO parts for a three-year period commencing August 19, 2022 to three companies with the following upset limit amounts, inclusive of HST:
a. North American Transit Supply Corporation for the supply of 32 parts with a total upset limit amount of $6,264,000 USD (which is equivalent to $8,012,000 CAD).
b. The Aftermarket Parts Company, LLC DBA New Flyer Parts for the supply of two parts with a total upset limit amount of $42,000.
c. Prevost, a Division of Volvo Group Canada Inc., for the supply of three parts with a total upset limit amount of $21,000.
The motion by Commissioner Osborne carried.
Approved
10. Active COVID-19 Screening Contract Amendment
Commissioner Carroll moved the recommendations as follows:
It is recommended that the TTC Board:
- Authorize an increase to the contract limit by up to $3,000,000 (including applicable taxes) to $9,135,737 and extension of the contract term from April 1, 2022 to January 31, 2023 with The West Egg Group Security Services Inc. to cover the cost of pandemic screening services, in the event COVID-19 workplace screening services are required again.
The motion by Commissioner Carroll carried.
Approved
The meeting adjourned at 11:40 a.m.