Board Meeting - February 28, 2023

• Chair - Councillor Jon Burnside
• Councillor Paul Ainslie
• Joanne De Laurentiis (Citizen)
• Councillor Stephen Holyday
• Fenton Jagdeo (Citizen)
• Ron Lalonde (Citizen)
• Councillor Nick Mantas
• Councillor Chris Moise
• Julie Osborne (Citizen)

Board Meeting No. 2069 held on Thursday, January 19, 2023

The public may submit written comments or register to speak to the TTC Board. The public may speak to the TTC Board in person or by video conference.

Requests to speak must be registered by noon of the business day preceding meeting day by submitting a request to commissionservices@ttc.ca Those who register to speak will be provided with instructions on how to participate in the meeting.

Item 1: Chief Executive Officer’s Report – February 2023 (For Information)

• Staff report for Item 1
• Decision for Item 1

Item 2: Approved Minutes of the Advisory Committee on Accessible Transit (ACAT) General Monthly Meeting for November 24, 2022 (For Information)

• Staff report for Item 2
• Decision for Item 2

Item 3: Community Safety Issues and Response (For Action)

• Staff report for Item 3
• Presentation for Item 3
• Decision for Item 3
• Correspondence Submitted by: Adam Cohoon, Colby Badhwar, Redwan Mumish, Sheila Atkinson, Fay Danney, Miguel Avila-Velarde, Robina Brah, Shelagh Pizey-Allen and Councillor Bravo

Item 4: Fare Modernization Update (Confidential Attachment – this report contains information that is subject to solicitor-client privilege, litigation or potential litigation, including matters before administrative tribunals and information about a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on, or to be carried on, by or on behalf of the TTC) (For Action)

• Staff report for Item 4
• Decision for Item 4
• Correspondence Submitted by: Shelagh Pizey-Allen

Item 5: Resumption of Ticketing (For Action)

• Staff report for Item 5
• Decision for Item 5
• Correspondence Submitted by: Colby Badhwar, Miguel Avila-Velarde and Councillor Bravo

Item 6: 2023 Service Adjustments – Phase 1 (For Action)

• Staff report for Item 6
• Presentation for Item 6
• Decision for Item 6
• Correspondence Submitted by: Councillor Bravo

Item 7: Transit Network Expansion Update (For Action)

• Staff report for Item 7
• Decision for Item 7

Item 8: Gateway Market Canada Inc. and Tobmar Investments International Inc. (For Action)

• Staff report for Item 8
• Decision for Item 8

Item 9: TTC Customer Car Parking Lot Lease Renewal (For Action)

• Staff report for Item 9
• Decision for Item 9

Item 10: Dundas West Second Exit/Entrance and Metrolinx Bloor GO/UP Express Interconnection (Confidential Attachment - this report contains information about a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the City or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization) (For Action)

• Staff report for Item 10
• Decision for Item 10

Item 11: Declaration of Surplus Property - Main Street Station (For Action)

• Staff report for Item 11
• Decision for Item 11
• Correspondence Submitted by: Alan Yule

Item 12: Procurement Authorization – Supply of 88 Cargo Vans for Non-Revenue Fleet (For Action)

• Staff report for Item 12
• Decision for Item 12

Item 13: Appointment to TTC Pension Plan Board of Directors (For Action)

• Staff report for Item 13
• Decision for Item 13

Vice Chair De Laurentiis moved the following motion:

That the TTC Board recess as the Committee of the Whole to consider the following confidential item:

Information that is subject to solicitor-client privilege, litigation or potential litigation, including matters before administrative tribunals and information about a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on, or to be carried on, by or on behalf of the TTC

Commissioner Moise moved that the TTC Board approve the Minutes of Meeting No. 2069 held on Thursday, January 19, 2023.

The motion by Commissioner Moise carried.

Item No. 3. Community Safety Issues and Response
Edward Henry
Adam Cohoon
Ellen Peters
Colby Badhwar
Audrey Dwyer, Jane Finch Action Against Poverty
Monica Mason

The Board received the deputations for information 
(See Item No. 3 for minute)

Item No. 4. Fare Modernization Update
Shelagh Pizey-Allen
Adam Cohoon

The Board received the deputations for information 
(See Item No. 4 for minute)

Item No. 5. Resumption of Ticketing
Adam Cohoon
Colby Badhwar

The Board received the deputations for information 
(See Item No. 5 for minute)

Item No. 6. 2023 Service Adjustments – Phase 1
Adam Cohoon
Councillor Jamaal Myers
Alan Yule
Brendan Agnew-Iler and JJ Fueser
Marvin Alfred

The Board received the deputations for information 
(See Item No. 6 for minute)

Item No. 9. TTC Customer Car Parking Lot Lease Renewal
Alan Yule

The Board received the deputation for information 
(See Item No. 9 for minute)

Item No. 11. Declaration of Surplus Property - Main Street Station
Alan Yule

The Board received the deputation for information 
(See Item No. 11 for minute)

1. Chief Executive Officer’s Report – February 2023

R. Leary, Chief Executive Officer, delivered a verbal presentation on this item. 

Commissioner Osborne moved receipt of the Chief Executive Officer’s Report – February 2023 for information. 

The motion by Commissioner Osborne carried.

Received

2. Approved Minutes of the Advisory Committee on Accessible Transit (ACAT) General Monthly Meeting for November 24, 2022 

Anita Dressler, ACAT Chair, delivered a verbal presentation on this item. 

Commissioner Holyday moved receipt of the Approved Minutes of the Advisory Committee on Accessible Transit (ACAT) General Monthly Meeting for November 24, 2022 for information 

The motion by Commissioner Holyday carried.

Received

3. Community Safety Issues and Response

B. Hasserjian, Chief Safety Officer and W. Reuter, Head of Research and Analytics, delivered a presentation on this item.
Commissioner Moise moved the following motion:

Request that the Chief Executive Officer provide members of the Board with detailed updates on expenditures when they are made through the delegated expenditure authority, as defined in Recommendation 2, as well as providing a report on the expenditures at the next TTC Board Meeting.

The motion by Commissioner Moise carried. 

Vice-Chair De Laurentiis moved to adopt the item, as amended, as follows:

It is recommended that the TTC Board:

1. Delegate authority to the Chief Executive Officer to respond to an emergency, defined as any situation of extreme urgency brought about by unforeseeable events that makes the procurement of goods and services necessary to address an immediate risk to health, safety, security, cybersecurity, property, the environment or other public interests of the TTC and/or City. 
2. Increase the Chief Executive Officer’s delegated expenditure authority to a cumulative $15.0 million for the sole purpose of awarding or amending contracts for the procurement of goods or services to implement measures deemed necessary to respond to an emergency, as defined in Recommendation 1, and in this instance, for measures to address the health, safety and security of TTC employees, customers and the public on TTC’s transit network. 
3. Approve an amendment to the TTC’s Authorization for Expenditures and Other Commitments Policy to reflect Recommendations 1 and 2 above. 
4. Authority to utilize the TTC Stabilization Reserve, as the funding source for any unbudgeted expenditures. 
5. Request that City Council authorize the withdrawal of up to $15 million from the TTC Stabilization Reserve. 

Amended

Correspondence Submitted by: Adam Cohoon, Colby Badhwar, Redwan Mumish, Sheila Atkinson, Fay Danney, Miguel Avila-Velarde, Robina Brah, Shelagh Pizey-Allen and Councillor Alejandra Bravo

4. Fare Modernization Update

Commissioner Jagdeo moved to adopt the item, as follows:

It is recommended that the TTC Board:

1. Receive this report for information; and 
2. Receive the Confidential Attachment and authorize that the information contained in the Confidential Attachment remain confidential as it is subject to solicitor-client privilege. 

The motion by Commissioner Jagdeo carried.

Approved

Correspondence Submitted by: Shelagh Pizey-Allen

5. Resumption of Ticketing 

Commissioner Holyday moved the following motion:

That the TTC Board request the CEO to accurately measure and report the fare evasion rate against the achievement of targets within each CEO's Report.

The motion by Commissioner Holyday carried. 

Vice-Chair J. De Laurentiis moved to adopt the item as amended, as follows:

It is recommended that the TTC Board:

1. Receive for this report for information.

Commissioner Ainslie requested a recorded vote. 

In favour: J. Burnside, J. De Laurentiis, S. Holyday, F. Jagdeo, R. Lalonde and J. Osborne 

Opposed: P. Ainslie and C. Moise

Absent: N. Mantas

The motion to adopt the item, as amended, carried on a vote of 6 to 2.

Amended

Correspondence Submitted by: Colby Badhwar, Miguel Avila-Velarde and Councillor Alejandra Bravo

6. 2023 Service Adjustments – Phase 1

Laurence Lui, Manager - Service Planning, delivered a presentation on this item. 

Commissioner J. De Laurentiis moved to adopt the item, as follows:

It is recommended that the TTC Board:

1. Direct staff to forward a copy of this report to the City Manager, City of Toronto, Toronto City Council, GO Transit, MiWay, Brampton Transit, York Region Transit and Durham Region Transit for information. 

Commissioner Ainslie requested a recorded vote. 

In favour: J. De Laurentiis, S. Holyday, F. Jagdeo, R. Lalonde and J. Osborne 

Opposed: P. Ainslie, N. Mantas and C. Moise

Absent: J. Burnside 

The motion to adopt carried on a vote of 5 to 3.

Approved

Correspondence Submitted by: Councillor Alejandra Bravo

7. Transit Network Expansion Update 

Commissioner Ainslie moved to adopt the item, as follows:

It is recommended that the TTC Board:

1. Receive this report as a general update on transit expansion projects.

The motion by Commissioner Ainslie carried.

Approved

8. Gateway Market Canada Inc. and Tobmar Investments International Inc. 

Commissioner Jagdeo moved to adopt the item, as follows:

It is recommended that the TTC Board:

1. Approve acceptance of the proposal under the Notice of Intention to Make a Proposal of Gateway Market Canada Inc. in respect of the outstanding rent payments owed to the TTC on conditions satisfactory to the TTC General Counsel and the City of Toronto.
2. Approve acceptance of the proposal under the Notice of Intention to Make a Proposal of Tobmar Investments International Inc. in respect of the outstanding rent payments owed to the TTC on conditions satisfactory to the TTC General Counsel and the City of Toronto. 
3. Authorize staff to request City of Toronto Corporate Real Estate Management, on behalf of TTC, to negotiate new lease agreements with Gateway Market Canada Inc. in respect of the cafés satisfactory to the TTC General Counsel, and report back to the TTC Board at its meeting in May. 
4. Authorize staff to request City of Toronto Corporate Real Estate Management, on behalf of TTC and on conditions satisfactory to TTC, to negotiate new lease agreements with Tobmar Investments International Inc. in respect of the lotto booths and newsstands satisfactory to the TTC General Counsel, and report back to the TTC Board at its meeting in May. 

The motion by Commissioner Jagdeo carried.

Approved

9. TTC Customer Car Parking Lot Lease Renewal 

Commissioner Holyday moved to adopt the item, as follows:

It is recommended that the TTC Board:

1. Authorize TTC staff to approve the renewal of Hydro One Networks Inc. and Ontario Infrastructure and Lands Corporation license agreements to be executed by the City of Toronto on the TTC’s behalf. 
2. Direct TTC staff to develop a strategy for customer car parking and report back to the Board on outcomes and recommendations in 2023. 

Commissioner Ainslie requested a recorded vote. 

In favour: J. De Laurentiis, S. Holyday, F. Jagdeo, R. Lalonde, N. Mantas and J. Osborne

Opposed: P. Ainslie

Absent: J. Burnside, C. Moise

The motion to adopt carried on a vote of 6 to 1

Approved

10. Dundas West Second Exit/Entrance and Metrolinx Bloor GO/UP Express Interconnection

Commissioner Moise moved to adopt the item, as follows:

It is recommended that the TTC Board:

1. Authorize the CEO or delegate to execute a Memorandum of Understanding with Metrolinx for the design and construction of a second exit at Dundas West Subway Station based on the terms and conditions as set out in Confidential Attachment 1 – Appendix A. 
2. Approve the confidential recommendation attached in Confidential Attachment 1; and authorize its public release upon completion of the construction. 

The motion by Commissioner Moise carried.

Approved

11. Declaration of Surplus Property - Main Street Station 

Vice-Chair De Laurentiis moved to adopt the item, as follows:

It is recommended that the TTC Board:

1. Declare the strip of land along the southern property limit of Main Street Station currently used as a sidewalk and measuring approximately 220 square meters in area, as surplus to the operational needs of the TTC. 
2. Authorize the release of the property to the City of Toronto on terms and conditions satisfactory to the TTC’s General Counsel. 

The motion by Vice-Chair De Laurentiis carried.

Approved

Correspondence Submitted by: Alan Yule

12. Procurement Authorization – Supply of 88 Cargo Vans for Non-Revenue Fleet

Commissioner Ainslie moved the following motion and requested a recorded vote:

That the item be referred to staff for additional information on opportunities to work with the City of Toronto to leverage buying power, with a report back at the April 13, 2023 TTC Board meeting.  

In favour: P. Ainslie, C. Moise, 

Opposed: J. De Laurentiis, S. Holyday, F. Jagdeo, R. Lalonde, N. Mantas and J. Osborne 

Absent: J. Burnside

The motion to refer failed on a vote of 6 to 2.

Commissioner Holyday moved the following motion:

Request TTC staff to report to the TTC Board on potential opportunities or policy changes which could maximize procurement opportunities with the City of Toronto or Province of Ontario.  

The motion by Commissioner Holyday carried. 

Commissioner Osborne moved to adopt the item, as amended, as follows:

It is recommended that the TTC Board:

1. Authorize the contract award to 2281610 ONT INC O/A Ford Downtown/Lincoln Downtown (Downtown Automotive Group) in the total upset limit amount of $7,740,900 (inclusive of HST) for the supply of up to 88 cargo vans on the basis of lowest total evaluated bid price, for a contract term of two years, commencing upon notification of award.

The motion by Commissioner Osborne carried.

Amended

13. Appointment to TTC Pension Plan Board of Directors

Commissioner Ainslie moved to adopt the item, as follows:

It is recommended that the TTC Board:

1. Appoint Steve Anderson, Solicitor, as a Director on the TTC Pension Plan Board of Directors.
2. Appoint Alex Cassar, Director – Budgets, Costing and Financial Reporting as an Observer on the TTC Pension Plan Board of Directors. 

The motion by Commissioner Ainslie carried.

Approved

The meeting adjourned at 5:09 p.m.