Board Meeting - January 25, 2024

Minutes  

Toronto Transit Commission Board

Meeting No.:

2080

Meeting Date:

Thursday, January 25, 2024

A meeting of the TTC Board was held in Committee Room 2, City Hall, 100 Queen Street West, and by video conference on Thursday, January 25, 2024 commencing at 9:43 a.m. The meeting recessed at 11:15 a.m. and reconvened at 1:10 p.m. The meeting recessed at 2:56 p.m. to meet as the Committee of the Whole. The Board reconvened the public session at 3:40 p.m.

Present at Committee of the Whole

Commissioners:

J. Myers (Chair), J. De Laurentiis (Vice-Chair), S. Holyday, F. Jagdeo, J. Matlow, C. Moise, J. Osborne and D. Saxe 

Staff:

R. Leary, M. Atlas, K. Campbell, G. Downie, B. Hasserjian, J. La Vita, B. Macgregor, F. Monaco, S. Naraine, N. Poole-Moffatt, W. Reuter, J. Taylor, R. Wong, M. Hopkins, M. Youngs, C. Finnerty, L. Soto Maya and J. Ishak were present. 

D. Jain (Chair’s Office) was also present.

J. Myers was in the Chair.

Present at Public Session

Commissioners:

J. Myers (Chair), J. De Laurentiis (Vice-Chair), S. Holyday, F. Jagdeo, J. Matlow, C. Moise, J. Osborne and D. Saxe

Staff: 

R. Leary (Chief Executive Officer), M. Atlas (General Counsel), K. Campbell (Chief Diversity and Culture Officer), G. Downie (Chief Capital Officer), B. Hasserjian (Chief Safety Officer), J. La Vita (Chief Financial Officer), B. Macgregor (Deputy CEO), F. Monaco (Chief Operations and Infrastructure Officer), S. Naraine (Chief People Officer), N. Poole-Moffatt (Chief of Corporate Affairs), W. Reuter (Chief Strategy and Customer Officer (Acting)), J. Taylor (Special Advisor, CEO’s Office), R. Wong (Chief Transportation and Vehicles Officer), M. Hopkins (Executive Director - People), L. Lui (Head - Service Planning & Scheduling (Acting)), M. Biamonte (Director - Emergency Management and Fire Safety), K. Thorburn (Executive Director - Corporate Initiatives), M. Youngs (Director - Employee Relations), C. Finnerty (Director - Commission Services), L. Soto Maya (Coordinator - Secretariat Services) and J. Ishak (Administrator - Secretariat Services) were present.

A. Dressler (ACAT Chair), A. Curtis (Deputy General Manager, Transportation Services, City of Toronto), D. Toigo (Executive Director, Transit Expansion, City of Toronto), J. Jessop (Deputy Fire Chief, Toronto Fire Services), C. Alexander (Mayor’s Office) and D. Jain (Chair’s Office), were also present.

J. Myers was in the Chair. 

Land Acknowledgement

Chair Myers acknowledged that the TTC Board was meeting on the traditional territory of many nations including the Mississaugas of the Credit, the Anishnabeg, the Chippewa, the Haudenosaunee and the Wendat peoples and is now home to many diverse First Nations, Inuit and Métis peoples. He also acknowledged that Toronto is covered by Treaty 13 with the Mississaugas of the Credit.

Declaration of Interest – Municipal Conflict of Interest Act

Nil

Minutes of the Previous Meeting

Commissioner Jagdeo moved that the TTC Board approve the Minutes of Meeting No. 2078 held on Thursday, December 7, 2023 and Meeting No. 2079 held on Thursday, December 20, 2023.
The motion by Commissioner Jagdeo carried.

Business Arising Out of the Minutes

Nil

Committee of the Whole

Chair Myers moved the following motion:

That the TTC Board recess as the Committee of the Whole to consider the following confidential items:

Information about labour relations or employee negotiations

6. TTC and CUPE, Local 5089 – Collective Agreement Ratification
7. Collective Bargaining Update

The motion by Chair Myers carried.

Public Presentations

Nil

Presentations/Reports/Other Business

1. Chief Executive Officer’s Report – January 2024

R. Leary, Chief Executive Officer, delivered a verbal presentation on this item. 

F. Monaco, Chief Operations and Infrastructure Officer, and L. Lui, Head - Service Planning and Scheduling (Acting), delivered a presentation entitled Overview of Subway delays and Short turns strategy.

B. Hasserjian, Chief Safety Officer, and M. Biamonte, Director, Emergency Management and Fire Safety, delivered a presentation entitled E-Bike Incident and Personal Electric Vehicles (PEVs) on TTC.

Commissioner Osborne moved receipt of the Chief Executive Officer Report – January 2024 for information. 

The motion by Commissioner Osborne carried.

Received

2. Approved Minutes of the Advisory Committee on Accessible Transit (ACAT) General Monthly Meeting November 30, 2023

A. Dressler, ACAT Chair, delivered a verbal presentation on this item. 

Commissioner Matlow moved receipt of the Approved Minutes of the Advisory Committee on Accessible Transit (ACAT) General Monthly Meeting for November 30, 2023.

The motion by Commissioner Matlow carried.

Received

3. Subway and Streetcar Closures - 2023 Review and 2024/2025 Forecast

F. Monaco, Chief Operations and Infrastructure Officer, delivered a presentation on the item.

Commissioner Saxe moved to adopt the report recommendations, as follows:

It is recommended that the TTC Board:

1. Endorse the 2024 Subway Closure and Streetcar Diversion Forecast, and direct staff to report on changes to the Closure/Diversion Forecast through the Chief Executive Officer’s Report. 
2. Direct staff to forward this report to the General Manager, Transportation Services, City of Toronto for information. 

The motion by Commissioner Saxe carried.

Approved

4.  Scarborough Rapid Transit (SRT) Line 3 Bus Replacement and Busway Status Update

Chair Myers moved the following motion: 

1. Request the Chief Executive Officer to identify and report back to the TTC Board at its February 22, 2024 meeting on any 2023 permanent savings and/or reallocation of funds within TTC’s 2024 Capital Budget totaling $15.2 million in order to reduce risk and ensure the property acquisition and enabling works of the Busway project can continue to proceed on schedule while the City of Toronto pursues provincial funding for the project.
2. Request the Chief Executive Officer to report to the TTC Board on the outcome of the City of Toronto’s negotiations with the Province of Ontario to secure funding for the full cost of constructing the busway, and if necessary identify options to fund the balance of the busway construction costs to ensure the project’s completion.

The motion by Chair Myers carried.

Chair Myers moved to adopt the amended report recommendations, as follows:

It is recommended that the TTC Board:

1. Approve the temporary property acquisitions set out in Attachment – 1 Confidential Information and maintain confidentiality of the information until such time as the agreement(s) are executed with all the property owners. 
2. Authorize staff to request the City of Toronto’s Corporate Real Estate Management division (CREM) to negotiate the required temporary property rights and initiate expropriation proceedings, where appropriate, once project funding for the Busway (Phase 2) is approved, if negotiations are unsuccessful. 
3. Direct TTC staff to prepare the Environmental Project Report for the SRT Busway Conversion and issue the Notice of Commencement for the Transit Project Assessment Process (TPAP) once ready to proceed. 
4. Forward this report to the City Manager for information to support ongoing inter-governmental discussions. 
5. Request the Chief Executive Officer to identify and report back to the TTC Board at its February 22, 2024 meeting on any 2023 permanent savings and/or reallocation of funds within TTC’s 2024 Capital Budget totaling $15.2 million in order to reduce risk and ensure the property acquisition and enabling works of the Busway project can continue to proceed on schedule while the City of Toronto pursues provincial funding for the project.
6. Request the Chief Executive Officer to report to the TTC Board on the outcome of the City of Toronto’s negotiations with the Province of Ontario to secure funding for the full cost of constructing the busway, and if necessary identify options to fund the balance of the busway construction costs to ensure the project’s completion.

The motion by Chair Myers carried.

Approved

Chair Myers moved receipt of the supplementary report to Item 4.

The motion by Chair Myers carried.

Received

Correspondence submitted by: D. Song.

5. Line 6 Finch West – Train Operating and Services Agreement

Commissioner Moise moved to adopt the report recommendations, as follows:

It is recommended that the TTC Board:

1. Authorize the TTC Chief Executive Officer to enter into and execute the Train Operating and Services Agreement, and any other necessary agreements, which shall be consistent with the Terms contained in Attachment 1 (and which are consistent with the terms and agreement for Line 5 Eglinton), whereby the final agreement will be subject to terms and conditions acceptable to the TTC General Counsel. 
2. Direct TTC staff to work with the City and Metrolinx to amend the Line 5 Eglinton Train Operating and Funding Agreement to incorporate the new terms added to the Line 6 Train Operating and Services Agreement to ensure the Line 5 and Line 6 Agreements are consistent. 

The motion by Commissioner Moise carried.

Commissioner Saxe requested a recorded vote. 

In favour: J. De Laurentiis, S. Holyday, F. Jagdeo, J. Matlow, C. Moise, J. Myers, J. Osborne 

Opposed: D. Saxe

Absent: P. Ainslie 

The motion to adopt carried on a vote of 7 to 1.

Approved

6. TTC and CUPE, Local 5089 – Collective Agreement Ratification

Commissioner Osborne moved to adopt the report recommendations, as follows:

It is recommended that the TTC Board:

1. Adopt the recommendations as set out in the confidential attachment; and 
2. Authorize that the information set out in the confidential attachment be released upon the ratification of the tentative agreement by both the TTC and CUPE, Local 5089. 

The motion by Commissioner Osborne carried.

Approved

7. Collective Bargaining Update

Commissioner Holyday moved to adopt the report recommendations, as follows:

It is recommended that the TTC Board:

1. Authorize that the information contained in Confidential Attachment 1 remain confidential in its entirety as it contains information pertaining to labour relations or employee negotiations. 

The motion by Commissioner Holyday carried.

Approved

8. 90 Croatia Street - New Entrance Connection to Dufferin Station

Commissioner Moise moved to adopt the report recommendations, as follows:

It is recommended that the TTC Board:

1. Approve the Entrance Connection to the Station within the Development at 90 Croatia Street, as generally illustrated in Attachment 1. 
2. Approve the removal of the Art impacted by the Entrance Connection, as generally illustrated in Attachment 2, to be retained by the TTC to be reused within the Station. 
3. Authorize execution of an Entrance Connection Agreement with the Developer, and any other agreements arising as a result of the Entrance Connection, all on terms and conditions acceptable to the TTC’s General Counsel. 

The motion by Commissioner Moise carried.

Approved

9. Procurement Authorization – Elevator Maintenance and Repair Services

Commissioner Moise moved to adopt the report recommendations, as follows:

It is recommended that the TTC Board:

1. Authorize the award of a contract for elevator maintenance and repair services for a period of three years commencing on/or about May 1, 2024, with extension options for up to two additional one-year terms, to Selco Elevators Ltd., in the total upset limit amount of $10,445,972, including applicable taxes on the basis of lowest-priced qualified compliant bid.
2. Delegate authority to the TTC’s Chief Executive Officer to execute the first one-year term extension option valued at $4,122,863, inclusive of HST, and the second one-year term extension option valued at $4,329,006, inclusive of HST, for a total contract value of $18,897,841. 

The motion by Commissioner Moise carried.

Approved

10. Procurement Authorization - Personal Computing Devices and Services

Commissioner Holyday moved to adopt the report recommendations, as follows:

It is recommended that the TTC Board:

1. Authorize the award of a contract for the non-exclusive supply of personal computing devices and services for desktops, laptops, tablets, monitors and other associated accessories to CompuCom Canada Company in the amount of $7,650,000, inclusive of HST, to commence upon notification of award and until May 15, 2025, with up to two optional one-year extension terms, at the TTC’s sole discretion; and 
2. Delegate authority to the TTC’s Chief Executive Officer to execute the first one-year term extension option valued at $3,643,000, inclusive of HST, and the second one-year term extension option valued at $3,200,000, inclusive of HST, for a total contract value of $14.493 million. 

The motion by Commissioner Holyday carried.

Approved

11. Appointment of a TTC Board Member to the Audit & Risk Management Committee

Chair Myers moved the following motion:

That Dianne Saxe be appointed to the Audit and Risk Management Committee in the role of Committee Chair until such time as a successor is appointed.

The motion by Chair Myers carried.

Approved

12. Line 6 Finch Notice of Motion – Establishment of a Joint Working Group on Motor-Assisted Micro-Mobility Devices – by Commissioner Dianne Saxe, seconded by Chair Jamaal Myers

Commissioner Moise moved to adopt the amended motion, as follows:

That the TTC Board direct staff, in consultation with City of Toronto Municipal Licensing and Standards, Toronto Fire Services, Toronto Professional Firefighters Association, and TTC Unions and a representative from CycleTO to review and report back on regulations implemented in comparable jurisdictions in Canada and internationally with recommendations on protecting fire safety on public transit in relation to customers’ motor-assisted micro-mobility devices, including e-bikes.

The motion by Commissioner Moise carried. 

Approved

13. Notice of Motion – TTC Board – Education and Training Session – by Chair Jamaal Myers, seconded by Vice-Chair Joanne De Laurentiis 

Commissioner Jagdeo moved to adopt the report recommendations, as follows:

That the TTC Board call a Special meeting in March 2024 for a Board Orientation, Education, Training and Planning Session.

The motion by Commissioner Jagdeo carried.

Approved

On a motion by Commissioner Osborne, the meeting adjourned at 3:42 p.m.