Human Resources and Labour Relations - December 6, 2016

Meeting info

Date:Tuesday, December 06, 2016

Start Time:1:00 p.m.

Location:1900 Yonge Street, 7th Floor Executive Boardroom

Meeting No:7

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Previous Meeting Minutes

Agenda
Meeting Minutes

TTC Human Resources and Labour Relations Committee Members

Josh Colle (Chair)
Alan Heisey Q.C.
Joe Mihevc
Denzil Minnan-Wong

Declarations of Interest - Municipal Conflict of Interest Act

Resolution - Committee of the Whole

That the Board recess as the Committee of the Whole to deal with litigation or potential litigation matters, labour relations, employee negotiations, security of the property, and to receive advice which is subject to solicitor client privilege.

Minutes of the Previous Meeting

Meeting No. 6 held on Monday, June 20, 2016

Business Arising Out of the Minutes

Public Presentations

Public Presentations: December 6, 2016

Requests to speak must be registered by noon of the business day preceding meeting day. A final deputation list will be distributed at the meeting.

Presentations/Reports/Other Business

CEO Performance Evaluation and Review Process (For Action)
2015 Annual Report on Diversity and Human Rights Achievements (For Action)
Presentation: 2015 Annual Report on Diversity and Human Rights Achievements
Collective Bargaining Preparation (This report contains information pertaining to labour relations and employee negotiations) (For Action)
2018 Bargaining Considerations (This report contains information pertaining to labour relations and negotiations and contains information that is subject to Solicitor-Client Privilege) (For Action)
Wheel-Trans Considerations (This report contains information pertaining to labour relations) (For Action)

A meeting of the TTC Human Resources & Labour Relations Committee was held in the 7th Floor Executive Boardroom at 1900 Yonge Street, Toronto, Ontario, on Tuesday, December 6, 2016 commencing at 1:10 p.m. The meeting recessed at 1:45 p.m. to meet as the Committee of the Whole.

Present at Committee of the Whole

J. Colle (Chair), A. Heisey Q.C., J. Mihevc and D. Minnan-Wong (Members), A. Byford (Chief Executive Officer), G. Piemontese (Chief People Officer), R. Leary (Chief Service Officer), B. Leck (Head of Legal & General Counsel), K. Watson (Deputy Chief Service Officer), M. MacRae (Director – Employee Relations), B. Morrison (Director – Compensation Services), S. Currie (Human Resources Project Coordinator), K. Lee (Head – Commission Services) and M. Balanco (Administrator – Secretariat Services).

D. Barbini (Hicks Morley) was present for Item No. 4.

D. Magisano (Mayor’s office) and K. Lillyman (Chair’s office) were also present.

J. Colle was in the Chair.

Present at Public Session

A. Byford (Chief Executive Officer), G. Piemontese (Chief People Officer), R. Leary (Chief Service Officer), K. Watson (Deputy Chief Service Officer), M. Palmer (Chief Operating Officer), B. Leck (Head of Legal & General Counsel), M. MacRae (Director – Employee Relations), B. Morrison (Director – Compensation Services), V. Albanese (Head – Diversity & Human Rights), K. Kuzmowich (Manager – Diversity), M. Fraser (Diversity & Outreach Specialist), S. Currie (Project Coordinator, Human Resources ), K. Lee (Head – Commission Services), M. Balanco (Administrator – Secretariat Services) were present.

In this section

Declarations of Interest – Municipal Conflict of Interest Act

Nil

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Minutes of the Previous Meeting

A. Heisey moved that the Human Resources & Labour Relations Committee approve the minutes from Meeting No. 5 held on Wednesday, October 14, 2015.
The motion by A. Heisey carried.

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Business Arising Out of the Minutes

Nil.

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Public Presentations

Item No. 2 - 2015 Annual Report on Diversity and Human Rights Achievements

Alan Yule

The Committee received the deputation for information.

(See Item No. 2 for minute)

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Presentations/Reports/Other Business

1. Presentation: CEO Performance Evaluation and Review Process
Barbara Shulman, Director – Strategic Recruitment, Compensation and Employment Services, City of Toronto provided a presentation on the Performance Management for Senior Officials.
The Committee thanked B. Shulman for her presentation.
Chair Colle moved the following motion:
That the Committee:
1. adopt a similar tool to that of the City of Toronto Performance Planner for Non-Union Employees for the purpose of conducting ongoing performance reviews for the TTC CEO.

2. direct the CEO to complete a draft 2016 and 2017 performance plan for review.

3. report back to the Human Resources. Labour Relations committee at its meeting on November 17, 2016 and forwarding to the December 20, 2016 Board meeting for final approval.

The Committee approved the motion by Chair Colle and the item was adopted, as amended.

2. Salary Administration Policy

The Committee held this item for an in-camera discussion.

The Committee subsequently received the report for information and adopted the confidential motion approved in-camera.

3. Succession Planning The Committee received the report for information.

4. Flexible Arrangements – Considerations for Collective Bargaining The Committee:

1. Received the confidential information as set out in the confidential attachment; and

2. Authorized that the information set out in the confidential attachment is to remain confidential in its entirety as it contains information pertaining to labour relations.

3. Adopted the confidential motion approved in-camera.

5. Employee Relations Matter

The Committee:

1. Received the confidential information as set out in the confidential attachment;

2. Authorized that the information set out in the confidential attachment is to remain confidential in its entirety as it contains information pertaining to labour relations. During discussion of this item, staff were requested to provide a report at a future meeting on how TTC evaluates and sets salary ranges for TTC positions.

The meeting adjourned at 11:28 a.m.

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